How to use Xero for Small Business in 2026?

Doing your own bookkeeping feels scary.

No one likes staring at messy spreadsheets or confusing numbers.

It wastes hours of your week. You worry about making math mistakes or missing a tax deadline.

You didn’t start a business to stress over contabilidade, but the work just keeps piling up.

You need a simple tool to fix this. This guide shows you exactly how to use Xero.

We break it down into easy steps.

You will be sending invoices and tracking cash in no time.

Let’s make your life easier.

Xero

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Xero Tutorial

This quick guide shows you the ropes.

You can see exactly how the software works step-by-step.

Follow the actions on your own screen easily. Just pause if you need more time.

It is the best way to master the basics fast.

How to use Advanced Accounting

You might think contabilidade software is hard.

It isn’t. Pequena empresa owners need a clear picture of their money to grow.

Xero contabilidade software helps you plan better.

It handles bills, payroll, and tricky numbers.

You do not need to be an accountant to understand how Xero works.

The “Advanced” tab gives you deeper access to your finances.

Step 1: Find the Advanced Menu

Everything starts at your Xero dashboard.

• Look at the top blue menu bar.
• Click on Contabilidade.
• Choose Advanced from the dropdown list.
• You will see a list of special tools.

Step 2: Use Manual Journals

Sometimes you need to move numbers around to fix your reports.

• Click Manual Journals inside the Advanced menu.
• Hit the New Journal button.
• Type a note about why you are moving money.
• Pick the correct date.
• This keeps your balance sheet accurate.

Step 3: Manage Fixed Assets

Did you pay for a big computer or machine using your bank account? You need to track it.

• Go to the Advanced menu again.
• Click Fixed Assets.
• Select New Asset.
• Enter what you bought and the cost.
• Xero tracks the value over time.

This helps your cash flow look right without calling the bank.

How to use Multi-currency accounting

Do you sell services or products to customers in other countries?

Running a global negócios is hard.

You need to understand your profit and loss clearly.

It helps you grow and cover all your financial bases.

You can discover new markets when the dados is clear.

Follow these steps to use these features.

Step 1: Add a Foreign Currency

First, you must set up the money types.

• Find the options menu in Settings.
• Select “Currencies” to add new information.
• Check the list and pick the currency you need.
• This creates a link to live exchange rates.

Step 2: Assign Currency to a Contact

Now, update the details for your people.

• Go to Contacts to find the right person.
• Edit their profile date and billing info.
• Select the foreign currency for them.
• This ensures that all future items, like invoices, are correct.

Step 3: View Reports in different currencies

You need to watch your money every day.

• Go to Reports to see your transactions.
• You can reconcile foreign receipts easily.
• Switch the view to see the real value.
• This helps you avoid bad surprises.

Join other users who enjoy easy math.

Share this knowledge with your team. As you practice, your skills will improve.

You can even connect apps to explore more ways to track cash.

You will get a better experience the more you use it.

How to use Automatic invoicing

Chasing payments is the worst part of negócios.

You should not have to type the same invoice every single month.

It wastes your time. You can set up a system to do the work for you.

It acts like a robot assistente.

Even your bookkeeper will love how much time this saves.

Step 1: Create a Repeating Invoice

Start by finding the right menu.

• Click on Business in the top menu bar.
• Select Invoices from the list.
• Click the arrow next to “New Invoice.”
• Select New Repeating Invoice to start.

Step 2: Set the Schedule

Now you tell Xero when to send the bill.

• Choose how often the invoice is sent (like Weekly or Monthly).
• Select the Start Date for the first bill.
• Choose Approve for Sending.
• This option emails the customer automatically.

Step 3: Enter Invoice Details

Finally, fill in what you are selling.

• Type in the customer name.
• Add the item details and price.
• Click Save.
• Xero will now send this bill on the dates you picked.

Alternatives to Xero

• Sábio: A Sage, fornecedora renomada de software de gestão empresarial, oferece uma gama de soluções contábeis e financeiras que podem servir como alternativa ao módulo de gestão financeira da Atera.
• Destreza: Este software tem como foco automatizar a extração de dados de recibos e faturas. Ele economiza tempo na entrada manual de dados, digitalizando sua documentação.
• Zoho Books: Integrante do pacote Zoho, esta é uma ferramenta de contabilidade robusta para pequenas e médias empresas. Ela auxilia na emissão de faturas, controle de despesas e gestão de estoque, sendo uma ótima alternativa para quem precisa de ferramentas financeiras completas.
• Snyder: Este software tem como foco a sincronização das suas plataformas de e-commerce e de pagamento com o seu software de contabilidade. É uma alternativa útil para empresas que precisam automatizar o fluxo de dados dos canais de venda para a sua contabilidade.
• Fim de mês tranquilo: Esta ferramenta foi projetada especificamente para agilizar o processo de fechamento mensal. É uma alternativa especializada para empresas que desejam aprimorar e automatizar suas tarefas de relatórios financeiros e conciliação.
• Docyt: A Docyt é uma plataforma de contabilidade com inteligência artificial que automatiza fluxos de trabalho financeiros. Ela compete diretamente com os recursos de contabilidade com inteligência artificial da Atera, oferecendo dados em tempo real e gerenciamento automatizado de documentos.
• Puzzle IO: Este é um software de contabilidade moderno desenvolvido para startups. Ele utiliza inteligência artificial para automatizar a escrituração contábil e fornecer informações financeiras em tempo real. É uma ótima alternativa para empresas em rápido crescimento que buscam uma solução simples e tecnológica.
• Me atualize: Esta é uma plataforma de gestão financeira pessoal. Embora não seja uma alternativa direta para empresas, oferece funcionalidades semelhantes, como o controle de despesas e faturas.
• Aceno: Este é um software financeiro gratuito bastante popular. É uma ótima opção para freelancers e pequenas empresas para emissão de faturas, contabilidade e digitalização de recibos.
• Acelerar: Uma ferramenta bastante conhecida para finanças pessoais e de pequenas empresas. Ela auxilia no orçamento, controle de gastos e planejamento financeiro.
• Hubdoc: Este software é uma ferramenta de gerenciamento de documentos. Ele busca automaticamente seus documentos financeiros e os sincroniza com seu software de contabilidade.
• Despesar: Esta plataforma é focada na gestão de despesas. É ótima para digitalizar recibos, viagens a negócios e criar relatórios de despesas.
• QuickBooks: Um dos softwares de contabilidade mais utilizados. O QuickBooks é uma excelente alternativa que oferece um conjunto completo de ferramentas para gestão financeira.
• Entrada automática: Esta ferramenta automatiza a entrada de dados. É uma boa alternativa às funcionalidades de captura de recibos e faturas do Atera.
• FreshBooks: Este programa é ótimo para faturamento e contabilidade. É popular entre freelancers e pequenas empresas que precisam de uma maneira simples de controlar tempo e despesas.
• NetSuite: Uma suíte de gestão empresarial completa e poderosa baseada na nuvem. O NetSuite é uma alternativa para empresas maiores que precisam de mais do que apenas gestão financeira.

Comparação do Xero

Conclusão

You have learned exactly how to use Xero to better manage your business.

We covered advanced contabilidade, multi-currency options, and automatic invoicing.

These tools might seem complex at first, but they are built to save you time.

You do not need to be a math expert to succeed here.

The software does the heavy lifting for you.

Don’t be afraid to log in and explore the dashboard today.

Try setting up just one repeating invoice to start.

Once you get the hang of it, you will wonder how you managed without it.

Take control of your finances right now.

Perguntas frequentes

More Facts about Xero

Faturamento e Pagamentos

• Invoices: You can create clear, professional invoices. If a customer is late with payment, Xero can automatically send them an email reminder.
• Getting Paid: You can connect to PayPal or Stripe. This lets your customers pay you easily using different methods.
• Identidade visual: You can add up your company logo and style to your invoices by going to Settings> Invoice Settings.
• Recurring Bills: If you have customers who frequently buy the same item, you can set up invoices that send automatically.

Bank Accounts and Money

• Bank Feeds: You can connect with your bank account to the software. This automatically pulls your spending and income data into Xero.
• Reconciliação: Xero helps you match your bank records with your business records. It finds matches for you so you can approve them quickly.
• Daily Check-ins: It is best to reconcile your bank transactions daily or weekly. This keeps your records correct.
• Painel: When you log in, you see a main screen (Dashboard) that shows exactly how much money you have right now.
• Find & Match: There is a specific tool called “Find & Match” that helps you sort out duplicate bank charges without doing it manually.

Managing Your Business

• Setup: When you sign up, you need to enter your business name, address, and tax information in the Organization Settings.
• Payroll: You can manage your employees’ pay in one place. This makes it easy to see how much your staff costs.
• Contatos: You can save a list of your customers and suppliers. This lets you see their history of bills and payments.
• Purchases: You can record and track all the bills and things your business buys.
• Relatórios: You can run reports, such as a “Profit and Loss” statement, to see whether your business is making money.
• Chart of Accounts: You can also change the default list of categories to match exactly how your business spends and makes money.
• Tax Settings: Set your tax rules and choose the date your business year ends.

Users and Learning

• Inviting a Team: You can add other people to your account, like your accountant or bookkeeper, so that they can help you.
• Permissões: When you invite people, you can choose exactly what they can see or do.
• Certification: Xero offers a program that lets you take a test to become a certified advisor.
• Classes: There are many courses and videos available to help you learn how to use the software.
• Aplicativo móvel: You can download the Xero app on your phone to handle your money while you are away from your computer.