How to use Xero for Small Business in 2026?

Doing your own bookkeeping feels scary.

No one likes staring at messy spreadsheets or confusing numbers.

It wastes hours of your week. You worry about making math mistakes or missing a tax deadline.

You didn’t start a business to stress over comptabilité, but the work just keeps piling up.

You need a simple tool to fix this. This guide shows you exactly how to use Xero.

We break it down into easy steps.

You will be sending invoices and tracking cash in no time.

Let’s make your life easier.

Xero

Rejoignez plus de 2 millions d'entreprises utilisation de Xero Logiciel de comptabilité. Découvrez dès maintenant ses puissantes fonctionnalités de facturation !

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Xero Tutorial

This quick guide shows you the ropes.

You can see exactly how the software works step-by-step.

Follow the actions on your own screen easily. Just pause if you need more time.

It is the best way to master the basics fast.

How to use Advanced Accounting

You might think comptabilité software is hard.

It isn’t. petite entreprise owners need a clear picture of their money to grow.

Xero comptabilité software helps you plan better.

It handles bills, payroll, and tricky numbers.

You do not need to be an accountant to understand how Xero works.

The “Advanced” tab gives you deeper access to your finances.

Step 1: Find the Advanced Menu

Everything starts at your Xero dashboard.

• Look at the top blue menu bar.
• Click on Comptabilité.
• Choose Advanced from the dropdown list.
• You will see a list of special tools.

Step 2: Use Manual Journals

Sometimes you need to move numbers around to fix your reports.

• Click Manual Journals inside the Advanced menu.
• Hit the New Journal button.
• Type a note about why you are moving money.
• Pick the correct date.
• This keeps your balance sheet accurate.

Step 3: Manage Fixed Assets

Did you pay for a big computer or machine using your bank account? You need to track it.

• Go to the Advanced menu again.
• Click Fixed Assets.
• Select New Asset.
• Enter what you bought and the cost.
• Xero tracks the value over time.

This helps your cash flow look right without calling the bank.

How to use Multi-currency accounting

Do you sell services or products to customers in other countries?

Running a global entreprise is hard.

You need to understand your profit and loss clearly.

It helps you grow and cover all your financial bases.

You can discover new markets when the données is clear.

Follow these steps to use these features.

Step 1: Add a Foreign Currency

First, you must set up the money types.

• Find the options menu in Settings.
• Select “Currencies” to add new information.
• Check the list and pick the currency you need.
• This creates a link to live exchange rates.

Step 2: Assign Currency to a Contact

Now, update the details for your people.

• Go to Contacts to find the right person.
• Edit their profile date and billing info.
• Select the foreign currency for them.
• This ensures that all future items, like invoices, are correct.

Step 3: View Reports in different currencies

You need to watch your money every day.

• Go to Reports to see your transactions.
• You can reconcile foreign receipts easily.
• Switch the view to see the real value.
• This helps you avoid bad surprises.

Join other users who enjoy easy math.

Share this knowledge with your team. As you practice, your skills will improve.

You can even connect apps to explore more ways to track cash.

You will get a better experience the more you use it.

How to use Automatic invoicing

Chasing payments is the worst part of entreprise.

You should not have to type the same invoice every single month.

It wastes your time. You can set up a system to do the work for you.

It acts like a robot assistant.

Even your bookkeeper will love how much time this saves.

Step 1: Create a Repeating Invoice

Start by finding the right menu.

• Click on Business in the top menu bar.
• Select Invoices from the list.
• Click the arrow next to “New Invoice.”
• Select New Repeating Invoice to start.

Step 2: Set the Schedule

Now you tell Xero when to send the bill.

• Choose how often the invoice is sent (like Weekly or Monthly).
• Select the Start Date for the first bill.
• Choose Approve for Sending.
• This option emails the customer automatically.

Step 3: Enter Invoice Details

Finally, fill in what you are selling.

• Type in the customer name.
• Add the item details and price.
• Click Save.
• Xero will now send this bill on the dates you picked.

Alternatives to Xero

• Sage: Sage, fournisseur reconnu de logiciels de gestion d'entreprise, propose une gamme de solutions comptables et financières pouvant servir d'alternative au module de gestion financière d'Atera.
• Dext: Ce logiciel automatise l'extraction de données à partir des reçus et des factures. Il permet de gagner du temps en numérisant vos documents et en éliminant la saisie manuelle.
• Livres Zoho: Faisant partie de la suite Zoho, cet outil comptable performant est idéal pour les petites et moyennes entreprises. Il facilite la facturation, le suivi des dépenses et la gestion des stocks, et constitue une excellente alternative pour ceux qui recherchent des outils financiers complets.
• Synder: Ce logiciel permet de synchroniser vos plateformes de commerce électronique et de paiement avec votre logiciel comptable. Il constitue une solution intéressante pour les entreprises qui souhaitent automatiser le flux de données de leurs canaux de vente vers leur comptabilité.
• Fin de mois facile: Cet outil est spécialement conçu pour simplifier le processus de clôture de fin de mois. Il s'agit d'une solution spécialisée pour les entreprises souhaitant améliorer et automatiser leurs tâches de reporting financier et de rapprochement.
• Docyt: Docyt, une plateforme de comptabilité basée sur l'IA, automatise les flux de travail financiers. Elle se positionne en concurrent direct des fonctionnalités de comptabilité pilotées par l'IA d'Atera, offrant des données en temps réel et une gestion documentaire automatisée.
• Puzzle IO: Il s'agit d'un logiciel de comptabilité moderne conçu pour les startups. Il utilise l'IA pour automatiser la comptabilité et fournir des informations financières en temps réel. C'est une excellente alternative pour les entreprises en forte croissance qui recherchent une solution simple et performante.
• Rafraîchir-moi: Il s'agit d'une plateforme de gestion des finances personnelles. Bien qu'elle ne soit pas une alternative directe aux plateformes professionnelles, elle offre des fonctionnalités similaires, comme le suivi des dépenses et des factures.
• Vague: Il s'agit d'un logiciel financier gratuit et populaire. C'est un bon choix pour les travailleurs indépendants et les petites entreprises pour la facturation, la comptabilité et la numérisation des reçus.
• Accélérer: Un outil bien connu pour la gestion des finances personnelles et des petites entreprises. Il facilite la budgétisation, le suivi des dépenses et la planification financière.
• Hubdoc: Ce logiciel est un outil de gestion documentaire. Il récupère automatiquement vos documents financiers et les synchronise avec votre logiciel comptable.
• Expensify: Cette plateforme est axée sur la gestion des dépenses. Elle est idéale pour la numérisation des reçus, les voyages d'affaires et la création de notes de frais.
• QuickBooks: L'un des logiciels de comptabilité les plus utilisés. QuickBooks est une alternative performante qui offre une gamme complète d'outils pour la gestion financière.
• Saisie automatique: Cet outil automatise la saisie de données. Il constitue une bonne alternative aux fonctionnalités de capture de reçus et de factures d'Atera.
• FreshBooks: Ce logiciel est idéal pour la facturation et la comptabilité. Il est très apprécié des indépendants et des petites entreprises qui recherchent une solution simple pour suivre leur temps et leurs dépenses.
• NetSuite: NetSuite est une suite logicielle de gestion d'entreprise puissante et complète, basée sur le cloud. Elle constitue une alternative pour les grandes entreprises qui ont besoin de bien plus qu'une simple gestion financière.

Comparaison avec Xero

Conclusion

You have learned exactly how to use Xero to better manage your business.

We covered advanced comptabilité, multi-currency options, and automatic invoicing.

These tools might seem complex at first, but they are built to save you time.

You do not need to be a math expert to succeed here.

The software does the heavy lifting for you.

Don’t be afraid to log in and explore the dashboard today.

Try setting up just one repeating invoice to start.

Once you get the hang of it, you will wonder how you managed without it.

Take control of your finances right now.

Foire aux questions

More Facts about Xero

Facturation et paiements

• Invoices: You can create clear, professional invoices. If a customer is late with payment, Xero can automatically send them an email reminder.
• Getting Paid: You can connect to PayPal or Stripe. This lets your customers pay you easily using different methods.
• Image de marque : You can add up your company logo and style to your invoices by going to Settings> Invoice Settings.
• Recurring Bills: If you have customers who frequently buy the same item, you can set up invoices that send automatically.

Bank Accounts and Money

• Bank Feeds: You can connect with your bank account to the software. This automatically pulls your spending and income data into Xero.
• Réconciliation: Xero helps you match your bank records with your business records. It finds matches for you so you can approve them quickly.
• Daily Check-ins: It is best to reconcile your bank transactions daily or weekly. This keeps your records correct.
• Tableau de bord: When you log in, you see a main screen (Dashboard) that shows exactly how much money you have right now.
• Find & Match: There is a specific tool called “Find & Match” that helps you sort out duplicate bank charges without doing it manually.

Managing Your Business

• Setup: When you sign up, you need to enter your business name, address, and tax information in the Organization Settings.
• Payroll: You can manage your employees’ pay in one place. This makes it easy to see how much your staff costs.
• Contacts : You can save a list of your customers and suppliers. This lets you see their history of bills and payments.
• Purchases: You can record and track all the bills and things your business buys.
• Rapports : You can run reports, such as a “Profit and Loss” statement, to see whether your business is making money.
• Chart of Accounts: You can also change the default list of categories to match exactly how your business spends and makes money.
• Tax Settings: Set your tax rules and choose the date your business year ends.

Users and Learning

• Inviting a Team: You can add other people to your account, like your accountant or bookkeeper, so that they can help you.
• Autorisations : When you invite people, you can choose exactly what they can see or do.
• Certification: Xero offers a program that lets you take a test to become a certified advisor.
• Classes: There are many courses and videos available to help you learn how to use the software.
• Application mobile : You can download the Xero app on your phone to handle your money while you are away from your computer.