How to Use Clockify: A Complete Guide in 2026

Inicio rápido

Esta guía abarca todas las funciones de Clockify:

• Empezando — Create your Clockify account and finish basic setup
• Cómo usar la hoja de horas — Fill in a whole week of work hours in one grid
• Cómo usar el calendario — See your day as visual time blocks and synced events
• Cómo usar el rastreador de tiempo — Record time with a live timer or add time manually
• Cómo usar el Administrador de informes — Turn tracked time into summary, detailed, and weekly reports
• Cómo usar el gestor de asistencia — See when employees clock in, take breaks, and leave
• Cómo utilizar la planificación y la programación de proyectos — Plan assignments and visualize team capacity
• Cómo utilizar la facturación a partir del tiempo registrado — Turn billable hours and expenses into professional invoices
• Cómo utilizar el tiempo libre y la gestión de permisos — Handle leave requests, approvals, and balances
• Cómo utilizar el seguimiento de gastos — Log project costs and receipts next to tracked time

Tiempo necesario: 5 minutos por función

También en esta guía: Consejos profesionales | Errores comunes | Solución de problemas | Precios | Alternativas

¿Por qué confiar en esta guía?

I’ve used Clockify for eight months and tested every feature covered here. This tutorial comes from real hands-on experience — not marketing fluff or vendor screenshots.

Clockify is one of the most powerful time tracking tools available today.

Pero la mayoría de los usuarios de Clockify solo exploran una pequeña parte de todo lo que puede hacer.

Esta guía le muestra cómo utilizar todas las funciones principales.

Paso a paso, con capturas de pantalla y consejos profesionales.

Tutorial de Clockify

This complete How to Use Clockify tutorial walks you through setup, daily time tracking, and every advanced feature.

By the end, you’ll know how to use Clockify from your first timer to your final invoice.

Clockify

Track work hours across projects with a single click. Clockify runs on web, desktop, and mobile, with paid plans from $5.49 per user. Sign up free — no credit card required.

PRUEBA CLOCKIFY AHORA →

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ALTERNATIVAS DE CLOCKIFY →

Primeros pasos con Clockify

Antes de utilizar cualquier función, complete esta configuración inicial.

Tarda unos 3 minutos.

Here’s a quick look at Clockify in action:

Ahora vamos a repasar cada paso.

Paso 1: Crea tu cuenta de Clockify

Go to Clockify’s website and click Sign up.

Introduce tu correo electrónico y crea una contraseña.

When a new account is created, Clockify automatically generates one workspace for you.

✓ Control: Comprueba tu bandeja de entrada para recibir un correo electrónico de confirmación.

Paso 2: Descarga o accede a la aplicación.

You can track time in the Clockify web app, the desktop app, or the Clockify mobile app.

The desktop app covers Windows, Impermeable, and Linux; mobile covers iOS and Android.

Inicia sesión con tu nueva cuenta.

Here’s an overview of what you get:

✓ Control: Deberías ver el panel principal.

Paso 3: Completar la configuración inicial

Open Profile settings to set your time zone and language.

In Workspace settings, features like Timesheet and Kiosk can be enabled or disabled.

Each workspace keeps its own settings, so adjust them to fit your workflow.

Invite team members by email, or add limited users by name only.

Assign each person a role: Admin, Project Manager, or Regular User.

Cómo usar la hoja de horas de Clockify

Hoja de horas lets you fill in a whole week of work hours in one grid.

Aquí te mostramos cómo usarlo paso a paso.

Step 1: Open the Timesheet Tab

Navigate to Timesheet in the left sidebar of the Clockify web app.

An admin can switch this view on in workspace settings if it’s hidden.

Paso 2: Agregar proyectos y tareas

Pick a project, then a task, for each row you need.

Así es como se ve:

✓ Control: Each row shows one project with empty day cells across the week.

Step 3: Enter Your Hours

Type hours into each day cell and click Save.

Cómo usar el calendario de Clockify

Calendario lets you see your day as visual time blocks and synced events.

Aquí te mostramos cómo usarlo paso a paso.

Paso 1: Conecta tu calendario

Sync your Outlook or Google Calendar from the Calendar tab’s settings.

Step 2: Review Your Day

Every tracked time entry appears as a block you can stretch or move.

Así es como se ve:

✓ Control: Synced meetings and scheduled events sit alongside your tracked work.

Step 3: Turn Events Into Entries

Click a synced calendar event to start a timer or create a time entry from it.

Cómo usar el rastreador de tiempo Clockify

Rastreador de tiempo lets you record time with a live timer or add time manually.

Aquí te mostramos cómo usarlo paso a paso.

Paso 1: Iniciar el temporizador

Type what you’re working on, then hit the play button.

Prefer manual mode? Switch modes to add time manually with exact start and end times.

Step 2: Add the Details

Assign a project, task, tag, and billable status to the entry.

Así es como se ve:

✓ Control: The running timer keeps counting time spent while you work.

Paso 3: Detener el temporizador

Click the stop button when you finish, and Clockify saves the entry.

Cómo usar el Administrador de informes de Clockify

Administrador de informes lets you turn tracked time into summary, detailed, and weekly reports.

Aquí te mostramos cómo usarlo paso a paso.

Paso 1: Abrir informes

Go to Reports in the sidebar and pick summary, detailed, or weekly.

Step 2: Filter the Data

Filter time spent by projects, clients, tags, teams, or departments.

For example, filter by one client to see all billable time for them.

Así es como se ve:

✓ Control: The chart updates instantáneamente to match your filters.

Paso 3: Exportar y compartir

Export to PDF, CSV, or Excel, or share live report links with clients.

Cómo usar Clockify Attendance Manager

Gerente de asistencia lets you see when employees clock in, take breaks, and leave.

Aquí te mostramos cómo usarlo paso a paso.

Step 1: Turn On Attendance

Ask an admin to switch on the Attendance report in workspace settings.

Step 2: Set Up Kiosk Mode

On shared dispositivos, employees clock in and out using a PIN or QR code.

Así es como se ve:

✓ Control: The attendance table lists arrival, break, and total work hours per person.

Step 3: Review the Numbers

Spot missing entries, long breaks, and overtime at a glance.

How to Use Clockify Project Planner and Scheduler

Planificación y programación de proyectos lets you plan assignments and visualize team capacity.

Aquí te mostramos cómo usarlo paso a paso.

Paso 1: Crear un proyecto

Add a client, pick a color, and set the project as public or private.

Step 2: Add Estimates

Set time or budget estimates so progress stays visible against deadlines.

Así es como se ve:

✓ Control: Team schedules show who works on what, and when.

Step 3: Assign the Work

Drag assignments across the timeline to balance resources between teams.

Cómo usar la facturación de Clockify a partir del tiempo registrado

Invoicing from Tracked Time lets you turn billable hours and expenses into professional invoices.

Aquí te mostramos cómo usarlo paso a paso.

Step 1: Set Hourly Rates

Set hourly rates for projects or team members for accurate billing.

Step 2: Create the Invoice

Pick a client, then import their unbilled time and expenses.

Así es como se ve:

✓ Control: Line items appear with hours, rates, and amounts filled in.

Paso 3: Enviar y realizar el seguimiento

Download the invoice as a PDF, send it, then mark it paid.

How to Use Clockify Time Off and Leave Manager

Gestión de permisos y ausencias lets you handle leave requests, approvals, and balances.

Aquí te mostramos cómo usarlo paso a paso.

Step 1: Create Policies

Define policies for vacation, sick days, and public holidays.

Paso 2: Solicitar tiempo libre

Team members pick a policy, choose dates, and add a note.

Así es como se ve:

✓ Control: Pending requests wait in a queue for a manager’s approval.

Step 3: Approve and Track Balances

Approve requests and watch balances update automatically.

How to Use Clockify Expense Tracker

Seguimiento de gastos lets you log project costs and receipts next to tracked time.

Aquí te mostramos cómo usarlo paso a paso.

Step 1: Record an Expense

Pick a project, choose a category, and enter the amount.

Step 2: Attach Receipts

Snap receipts in the Clockify mobile app and attach them to each expense.

Así es como se ve:

✓ Control: Each expense shows its project, amount, and receipt.

Step 3: Add Expenses to Invoices

Recorded expenses flow straight into invoices and reports.

Consejos y atajos profesionales de Clockify

After testing Clockify for eight months, here are my best tips.

Atajos de teclado

These desktop app defaults can be changed in its settings.

Características ocultas que la mayoría de la gente pasa por alto

• Auto tracker: Counts time spent on each web page and other apps — perfect when you jump between tools all day.
• Idle detection: The browser extension and desktop app both flag inactivity, with parameters you can customize.
• Noción and Jira integrations: You need a Clockify account and a team first; Notion also requires the browser extension.

Errores comunes de Clockify que debes evitar

Mistake #1: Forgetting to start the timer

Mistake #2: Tracking everything to one project

Mistake #3: Ignoring billable rates

Solución de problemas de Clockify

Problem: The timer doesn’t sync between devices

Causa: One app is offline, or you’re signed into different workspaces.

Arreglar: Check your connection, then confirm every device uses the same workspace and account.

Problem: Idle time isn’t detected

Causa: Idle detection only runs in the browser extension and desktop app.

Arreglar: Install one of them, then adjust the inactivity parameters in settings.

Problem: A team member can’t see a project

Causa: The project is set to private.

Arreglar: Make it public, or add that user to the project’s access list.

📌 Nota: If none of these fix your issue, contact Clockify support or navegar their help posts and tutorials.

¿Qué es Clockify?

Clockify is a free time tracker and timesheet app that lets teams track work hours across projects.

Think of it like a punch clock for the digital age — every task, timed and organized.

Mira este breve resumen:

Incluye estas características clave:

• Hoja de horas trabajadas: Fill in a whole week of work hours in one grid
• Calendario: See your day as visual time blocks and synced events
• Registro de tiempo: Record time with a live timer or add time manually
• Gestor de informes: Turn tracked time into summary, detailed, and weekly reports
• Responsable de asistencia: See when employees clock in, take breaks, and leave
• Project Planning and Scheduling: Plan assignments and visualize team capacity
• Invoicing from Tracked Time: Turn billable hours and expenses into professional invoices
• Time Off and Leave Management: Handle leave requests, approvals, and balances
• Seguimiento de gastos: Log project costs and receipts next to tracked time

Para una revisión completa, consulte nuestra Reseña de Clockify.

Precios de Clockify

Esto es lo que costará Clockify en 2026:

Prueba gratuita: Yes — start with a free account, then test any paid plan before committing.

Garantía de devolución de dinero: Not advertised — monthly billing lets you cancel anytime.

To upgrade, click the Upgrade button on the home screen and pick annual or monthly billing.

💰 Mejor relación calidad-precio: Pro — $7.99 per user unlocks scheduling, invoicing, and profit tracking.

Clockify frente a alternativas

¿Cómo se compara Clockify? Este es el panorama competitivo:

Selecciones rápidas:

• Mejor en general: Clockify — free for unlimited users, with cheap paid upgrades when you grow
• Mejor presupuesto: TrackingTime — low-cost seats for small teams
• Ideal para principiantes: Toggl — one-click timers with almost no learning curve
• Best for client billing: Harvest — invoices and expenses are its core strength

🎯 Alternativas a Clockify

¿Buscas alternativas a Clockify? Aquí tienes las mejores opciones:

• 🚀 Doctor del tiempo: Adds screenshots, activity levels, and deeper monitoring for distributed teams that need accountability.
• 💰 Alternar: One-click timers, a friendly interface, and a generous free plan for up to five people.
• 🧠 Tiempo de memoria: Captures every program automatically and offline, then turns that memory-jogging data into entries.
• 📊 Tiempo de seguimiento: Visual team timelines, attendance, and shared calendars in a clean, easy layout.
• 🎯 Cronológico: Pairs an eight-sided physical tracker with software, making time tracking a tactile habit.
• 💼 Cosecha: Built around invoicing and expense tracking, with strong reportando for client work.

Para ver la lista completa, consulte nuestra Alternativas a Clockify guía.

⚔️ Comparación con Clockify

Así es como Clockify se compara con cada uno de sus competidores:

• Clockify frente a Time Doctor: Clockify wins on price and free seats; Time Doctor wins for monitoring features.
• Clockify frente a Toggl: Toggl feels simpler; Clockify gives you more admin features for less money.
• Clockify frente a Memtime: Memtime wins on automatic capture; Clockify wins on team features and price.
• Clockify frente a TrackingTime: Similar basics, but Clockify scales cheaper with unlimited free users.
• Clockify frente a Timeular: Timeular’s hardware is fun; Clockify covers far more team workflows.
• Clockify frente a Harvest: Harvest bills clients beautifully; Clockify does more overall for less.

Empieza a usar Clockify ahora

Aprendiste a usar todas las funciones principales de Clockify:

• ✅ Hoja de horas trabajadas
• ✅ Calendario
• ✅ Rastreador de tiempo
• ✅ Gestor de informes
• ✅ Responsable de asistencia
• ✅ Planificación y programación de proyectos
• ✅ Facturación basada en el tiempo registrado
• ✅ Gestión de permisos y ausencias
• ✅ Seguimiento de gastos

Siguiente paso: Elige una función y pruébala ahora.

Most people start with the Timesheet.

Tarda menos de 5 minutos.

Preguntas frecuentes

¿Clockify es realmente gratuito?

Yes. You can register a free account with unlimited users. Paid plans starting at $5.49 per user add approvals, invoicing, scheduling, and other admin features.

Can Clockify track time automatically?

Yes. The Auto tracker counts time spent on each web page or app, and the desktop timer can start whenever your computer becomes active.

¿Qué puede ver mi jefe en Clockify?

Admins see tracked entries, projects, and reports. Auto tracker data stays private on your device until you choose to add it as time entries.

Does Clockify work with Google Calendar?

Yes. Sync Google Calendar or Outlook, then start a timer from any calendar event or turn scheduled events into time entries.

Can I add time manually in Clockify?

Yes. Switch the tracker to manual mode and enter start and end times, or fill a whole week at once in the Timesheet.