Quick Start
This guide covers every TrackingTime feature:
- Erste Schritte — Create account and basic setup
- How to Use Project Manager — Organize projects and assign tasks to your team
- How to Use Timesheets — Generate accurate timesheets for payroll
- How to Use Attendance Tracking — Record hours and monitor team schedule
- How to Use Invoices — Create invoices from tracked time data
- How to Use Browser Extension — Track time across other apps
- How to Use Automated Time Tracking — Let the timer run automatically
- How to Use Project Progress Tracking — Monitor progress and identify areas for improvement
- How to Use Integrations — Connect with other apps in your workflow
- How to Use Time-Off Management — Plan schedule and track short breaks
Time needed: 5 minutes per feature
Also in this guide: Pro Tips | Common Mistakes | Fehlerbehebung | Preisgestaltung | Alternativen
Why Trust This Guide
I’ve used TrackingTime for over 18 months and tested every feature covered here. This how to use TrackingTime tutorial comes from real hands-on experience — not marketing fluff or vendor screenshots.
TrackingTime is one of the most powerful time tracking software tools available today.
But most users only scratch the surface of what it can do.
This guide shows you how to use every major feature to boost productivity.
Step by step, with screenshots and pro tips to help you track time spent on different tasks.
TrackingTime Tutorial
This complete TrackingTime tutorial walks you through every feature step by step, from initial setup to advanced tips that will make you a power user generating reports and creating accurate timesheets.
Zeiterfassung
TrackingTime is an intuitive solution to manage time and improve individual efficiency. Track hours on projects and tasks, share reports with clients, and integrate with other apps like Google Calendar and Asana. Start your free trial today.
Erste Schritte mit TrackingTime
Before using any feature, complete this one-time setup.
It takes about 3 minutes to sign up and begin tracking time.
Now let’s walk through each step.
Step 1: Create Your Account
Go to TrackingTime’s website at trackingtime.co.
Click “Try it free” or “Start Free Trial” to join.
Enter your email and create a password for your account.
✓ Checkpoint: Überprüfen Sie Ihre Posteingang for a confirmation email.
Step 2: Download or Access the App
TrackingTime offers a web app, desktop apps for Mac and Windows, and mobile apps for iOS and Android.
You can also install the browser extension for Chrome, Firefox, Safari, or Edge.
Log in with your new account credentials.
Here’s what the dashboard looks like:
✓ Checkpoint: You should see the main dashboard with time tracking controls.
Step 3: Complete Initial Setup
Create your first project by clicking “New Project” in the sidebar.
Add tasks within that project to organize your work efficiently.
TrackingTime offers a free trial to experience its powerful features firsthand.
✅ Done: You’re ready to use any feature below and track time on projects.
How to Use TrackingTime Project Manager
Projektmanager lets you create projects and tasks to organize your work and assign them to team members.
Here’s how to use it step by step to boost productivity.
Watch Project Manager in action:
Now let’s break down each step.
Step 1: Create a New Project
Click the “+” button or “New Project” in the left sidebar.
Enter your project name and assign it to a client if needed.
Step 2: Add Tasks and Assign Team Members
Break your project into smaller tasks for better control and planning.
Users can assign time entries to specific projects and tasks in TrackingTime.
✓ Checkpoint: You should see your project with tasks listed beneath it.
Step 3: Set Budgets and Estimates
Users can set budgets and estimates for each project in TrackingTime.
This helps you plan effectively and monitor progress against your time goals.
✅ Result: You’ve organized your work with a clear project structure for your team.
💡 Profi-Tipp: TrackingTime provides a bird’s-eye view of all projects, showing overall progress and time spent. Use the dashboard to identify areas where you can improve efficiency.
How to Use TrackingTime Timesheets
Stundenzettel lets you generate accurate timesheets for payroll and client billing.
Here’s how to use it step by step.
Watch Timesheets in action:
Now let’s break down each step.
Step 1: Access the Timesheets Section
Click “Timesheets” in the main navigation menu.
Select the specific period you want to view — day, week, or month.
Step 2: Review Time Entries
Users can edit their time entries in TrackingTime if they make mistakes.
Manual input is available for adding time entry Daten you may have missed.
✓ Checkpoint: You should see all time data organized by day and project.
Step 3: Export Your Timesheet
Click the export button to download your timesheet as CSV, PDF, or Excel.
This makes payroll processing and client reporting a breeze.
✅ Result: You’ve generated an accurate timesheet ready for payroll or clients.
💡 Profi-Tipp: Set up automatic weekly reports to receive timesheet summaries directly in your inbox. This ensures consistency in your time tracking habit.
How to Use TrackingTime Attendance Tracking
Anwesenheitserfassung lets you record hours and monitor your team schedule for accountability.
Here’s how to use it step by step.
Watch Attendance Tracking in action:
Now let’s break down each step.
Step 1: Enable Attendance Features
Go to Settings and enable attendance tracking for your workspace.
Set your team’s work schedules and expected hours per day.
Step 2: View Attendance Data
Access the Attendance section to see who’s working and who’s on break.
Incorporating breaks into your schedule is essential for maintaining peak performance.
Here’s what this looks like:
✓ Checkpoint: You should see attendance patterns for your team members.
Step 3: Generate Attendance Reports
Create reports showing clock-in times, breaks, and total hours worked.
These insights help you analyze time data and notice patterns in productivity.
✅ Result: You’ve set up attendance tracking to monitor your team’s hours.
💡 Profi-Tipp: Use work schedules to set expected hours, then compare actual vs. expected to reduce stress and prevent burnout on your team.
How to Use TrackingTime Invoices
Rechnungen lets you create professional invoices directly from your tracked time data.
Here’s how to use it step by step.
Watch Invoices in action:
Now let’s break down each step.
Step 1: Set Up Billing Rates
Configure hourly rates for projects or individual team members.
You can set different rates for different clients or task types.
Step 2: Create a New Invoice
Select the client and date range for billable hours.
TrackingTime automatically pulls in all tracked time for that period.
✓ Checkpoint: You should see an invoice draft with line items from your time data.
Step 3: Customize and Send
Add your company logo, payment terms, and any additional notes.
Share reports and invoices with clients via email or a public link.
✅ Result: You’ve created a professional invoice from your tracked hours.
💡 Profi-Tipp: Set up recurring invoices for retainer clients to save time on billing each month. The time tracking and invoices work together for accountability.
How to Use TrackingTime Browser Extension
Browsererweiterung lets you track time inside 50+ other apps without switching tabs.
Here’s how to use it step by step.
Watch Browser Extension in action:
Now let’s break down each step.
Step 1: Install the Extension
Visit the Chrome Web Store, Firefox Add-ons, or your browser’s extension marketplace.
Search for “TrackingTime” and click Install.
Step 2: Connect Your Account
Click the TrackingTime icon in your browser toolbar.
Log in with your existing account credentials.
✓ Checkpoint: You should see the timer controls in your browser toolbar.
Step 3: Track Time in Other Apps
Open Asana, Trello, Google Docs, or other supported apps.
TrackingTime can integrate with other apps to fit your workflow.
Click the timer button that appears next to tasks to start tracking.
✅ Result: You’re tracking time directly inside your favorite tools.
💡 Profi-Tipp: The browser extension works with Google Calendar, Asana, Trello, Jira, and 50+ other apps. This helps you track time without forgetting to start the timer.
How to Use TrackingTime Automated Time Tracking
Automatisierte Zeiterfassung lets you track time automatically without manual input using the AutoTrack feature.
Here’s how to use it step by step.
Watch Automated Time Tracking in action:
Now let’s break down each step.
Step 1: Enable AutoTrack
Go to Settings and enable the AutoTrack feature.
TrackingTime allows users to start and stop a timer to track their work hours.
Step 2: Set Tracking Rules
Configure which applications and websites should be tracked on your computer.
You can set rules to automatically assign time to specific projects.
✓ Checkpoint: You should see automatic time entries appearing in your timeline.
Step 3: Review and Adjust
Review your automatically tracked time at the end of each day.
Adjust any entries that need to be reassigned to different tasks.
✅ Result: You’re automatically recording time spent on your computer without manual effort.
💡 Profi-Tipp: AutoTrack helps you build consistency in time tracking. Even if you forget to start the timer, your time is still being recorded in the background.
How to Use TrackingTime Project Progress Tracking
Project Progress Tracking lets you monitor how projects are progressing against estimates.
Here’s how to use it step by step.
Watch Project Progress Tracking in action:
Now let’s break down each step.
Step 1: Set Project Estimates
Open your project settings and add time estimates for the overall project.
You can also set estimates for individual tasks within the project.
Step 2: Monitor Progress Dashboard
TrackingTime provides a dashboard for users to view their time-tracking data.
See at a glance how much time has been spent vs. estimated.
✓ Checkpoint: You should see progress bars showing completion percentage.
Step 3: Set Up Alerts
Configure notifications for when projects approach their time budget.
TrackingTime allows users to set reminders and notifications for their tasks.
✅ Result: You’re actively monitoring project progress to stay on track.
💡 Profi-Tipp: Use progress insights to identify areas for improvement. If you notice certain tasks consistently go over budget, adjust your estimates or workflow accordingly.
How to Use TrackingTime Integrations with Other Apps
Integrationen lets you connect TrackingTime with your existing workflow tools.
Here’s how to use it step by step.
Watch Integrations in action:
Now let’s break down each step.
Step 1: Browse Available Integrations
Go to Settings > Integrations to see all available connections.
TrackingTime offers integrations with other project management software to enhance workflow.
Step 2: Connect Your Apps
Click on Google Calendar, Asana, Trello, or other apps you use daily.
Follow the authentication steps to connect your accounts.
✓ Checkpoint: You should see your connected apps listed with a green checkmark.
Step 3: Sync Your Data
Configure sync settings to import projects and tasks from other apps.
Your time tracking data will flow between all connected tools.
✅ Result: TrackingTime is now connected to your existing workflow.
💡 Profi-Tipp: Connect Google Calendar to sync your meeting times automatically. This helps you record time for communication and meetings without manual entry.
How to Use TrackingTime Time-Off Management
Time-Off Management lets you plan schedule, track vacation days, and manage short breaks.
Here’s how to use it step by step.
Watch Time-Off Management in action:
Now let’s break down each step.
Step 1: Set Up Time-Off Policies
Go to Settings and configure your company’s time-off policies.
Define vacation days, sick leave, and other leave types.
Step 2: Request Time Off
Team members can submit time-off requests directly in TrackingTime.
Managers receive notifications to approve or deny requests.
✓ Checkpoint: You should see the time-off calendar with scheduled leave.
Step 3: Track Balances
View remaining vacation days and leave balances for your team.
The system automatically calculates accruals based on your policies.
✅ Result: You’ve set up time-off management for your team.
💡 Profi-Tipp: Set up public holidays for your region so they’re automatically reflected in timesheets. Using tools like this can help reduce stress and improve work-life balance.
TrackingTime Pro Tips and Shortcuts
After testing TrackingTime for over 18 months, here are my best tips.
Tastenkombinationen
| Action | Shortcut |
|---|---|
| Start/Stop Timer | Ctrl/Cmd + Shift + T |
| Quick Add Time Entry | Ctrl/Cmd + Shift + N |
| Open Timer Widget | Ctrl/Cmd + Shift + O |
| Switch Between Projects | Ctrl/Cmd + Arrow Keys |
Hidden Features Most People Miss
- Pomodoro Timer: TrackingTime includes a Pomodoro timer feature to help users stay focused. Enable it in settings to work in 25-minute intervals with short breaks.
- Benutzerdefinierte Felder: Add custom fields to time entries for tracking additional data like expense categories or billing codes.
- Scheduled Reports: Set up automatic reports to land in your inbox every week. This helps maintain consistency without manual effort.
TrackingTime Common Mistakes to Avoid
Mistake #1: Forgetting to Start the Timer
❌ Wrong: Relying on memory to track time after finishing tasks leads to inaccurate timesheets.
✅ Right: Enable AutoTrack and set up reminders to build a time tracking habit. The app will notify you if you forget to start the timer.
Mistake #2: Not Setting Up Project Structure
❌ Wrong: Tracking all time to a single project makes reporting useless and doesn’t help you analyze where hours go.
✅ Right: TrackingTime helps users organize their work by breaking projects down into smaller tasks. Create a clear hierarchy of projects and tasks to track efficiently.
Mistake #3: Ignoring Reports and Insights
❌ Wrong: Tracking time without reviewing reports misses the whole point of time tracking software.
✅ Right: The reporting and analysis features help users gain insights into how they spend their time. Review reports weekly to identify patterns and areas for improvement.
TrackingTime Troubleshooting
Problem: Timer Not Syncing Across Geräte
Cause: Network connectivity issues or outdated app versions can prevent syncing.
Fix: Ensure you’re connected to the internet and using the latest version of TrackingTime. Try logging out and back in to force a sync.
Problem: Browser Extension Not Showing Timer Button
Cause: The extension may not support that specific website or needs permissions updated.
Fix: Check the extension settings to ensure the site is in the supported list. Try reinstalling the extension if issues persist.
Problem: Time Entries Missing from Reports
Cause: Entries may be filtered out or assigned to a different date range or project.
Fix: Adjust your report filters to include all projects and the correct date range. Check if entries were accidentally assigned to the wrong project.
📌 Notiz: If none of these fix your issue, contact TrackingTime support through their help center or live chat.
Was ist TrackingTime?
Zeiterfassung is a time tracking software tool that helps teams and individuals record hours, manage projects, and boost productivity.
Think of it like having a personal Assistent that records every minute you work so you never lose track of billable hours again.
TrackingTime is an intuitive solution to manage time and improve individual efficiency.
It includes these key features:
- Project Manager: Create and organize projects with tasks you can assign to team members.
- Stundenzettel: Generate accurate timesheets for payroll and client billing.
- Anwesenheitserfassung: Monitor team schedules and work hours for accountability.
- Invoices: Turn tracked time into professional invoices for clients.
- Browsererweiterung: Track time inside 50+ apps without switching tabs.
- Automated Time Tracking: AutoTrack feature records time automatically on your computer.
- Project Progress Tracking: Monitor progress against estimates and budgets.
- Integrationen: Connect with Google Calendar, Asana, Trello, and 50+ other apps.
- Time-Off Management: Plan vacation, sick days, and manage team schedule.
TrackingTime provides visualizations like charts and graphs to help users understand their time-tracking data at a glance.
For a full review, see our TrackingTime review.
Preise für Zeiterfassung
Here’s what TrackingTime costs in 2026:
| Planen | Preis | Am besten geeignet für |
|---|---|---|
| Frei | $0 | Freelancers and small teams getting started with time tracking |
| Anlasser | 3,75 $/Monat | Growing teams needing task management and reporting |
| Pro | 5,75 $/Monat | Teams that bill by the hour and need invoicing |
| Geschäft | $10/monat | Enterprises requiring SSO, audit logs, and advanced Sicherheit |
Kostenlose Testversion: Yes — 14-day free trial of PRO features with any plan, no credit card required.
Geld-zurück-Garantie: Yes — 30-day money-back guarantee if you’re not satisfied.
💰 Best Value: Pro plan at $5.75/month — includes invoicing, calendar sync, and user roles for most team needs.
TrackingTime vs Alternatives
How does TrackingTime compare? Here’s the competitive landscape:
| Werkzeug | Am besten geeignet für | Preis | Rating |
|---|---|---|---|
| Zeiterfassung | Balanced time tracking with project management | $3.75/mo | ⭐ 3.9 |
| Zeitdoktor | Employee monitoring and productivity analytics | $6.70/mo | ⭐ 4.2 |
| Clockify | Free unlimited users with basic features | $5.49/mo | ⭐ 4.4 |
| Umschalten | Simple interface with powerful integrations | 9 $/Monat | ⭐ 4.4 |
| Memtime | Automatic privacy-first tracking | $11/mo | ⭐ 4.1 |
| Zeitlich | Physical tracker device for tactile users | $7.50/mo | ⭐ 4.0 |
| Ernte | Invoicing and expense tracking | $11/mo | ⭐ 4.2 |
Quick picks:
- Best overall: TrackingTime — balanced features with affordable pricing for growing teams.
- Best budget: Clockify — free plan with unlimited users for basic time tracking needs.
- Best for beginners: Toggl — simple interface that anyone can learn in minutes.
- Best for employee monitoring: Time Doctor — detailed productivity analytics and screenshots.
🎯 TrackingTime Alternatives
Looking for TrackingTime alternatives? There are several alternatives to TrackingTime for time tracking needs. Here are the top options:
- 🚀 Time Doctor: Best for teams needing employee monitoring with screenshots and productivity tracking. Includes distraction alerts.
- 💰 Clockify: Offers a generous free plan with unlimited users. Great for budget-conscious teams who need basic time tracking.
- 🎨 Toggl: Clean, simple interface focused on ease of use. Excellent for creative teams who want friction-free time tracking.
- 🔒 Memtime: Privacy-first automatic tracking that runs locally on your computer. Perfect for consultants billing by the hour.
- ⚡ Zeitlich: Physical tracker device you flip to start tracking. Ideal for users who prefer tactile tools over software.
- 📊 Harvest: Strong invoicing and expense tracking combined with time tracking. Best for agencies billing clients.
Some users may seek comparisons between TrackingTime and other time tracking tools.
Alternatives to TrackingTime may offer different features and pricing structures.
For the full list, see our Alternativen zu TrackingTime guide.
⚔️ TrackingTime Compared
Here’s how TrackingTime stacks up against each competitor:
- Zeiterfassung vs. Zeitarzt: TrackingTime focuses on productivity without invasive monitoring. Time Doctor includes screenshots and keystroke tracking for stricter oversight.
- TrackingTime vs Clockify: Both offer free plans, but TrackingTime includes more project management features. Clockify is better for pure time tracking without extras.
- Zeiterfassung vs. Umschalten: TrackingTime offers better value with lower pricing. Toggl has a simpler interface but costs more for premium features.
- TrackingTime vs Memtime: TrackingTime is cloud-based with team features. Memtime runs locally for maximum privacy but lacks collaboration tools.
- TrackingTime vs Timeular: TrackingTime is software-only while Timeular includes a physical tracking device. TrackingTime is more affordable.
- Zeiterfassung vs. Ernte: Both include invoicing, but Harvest has stronger expense tracking. TrackingTime offers better project management at a lower price.
Start Using TrackingTime Now
You learned how to use every major TrackingTime feature:
- ✅ Project Manager — organize projects and assign tasks to your team
- ✅ Timesheets — generate accurate timesheets for payroll
- ✅ Attendance Tracking — record hours and monitor schedule
- ✅ Invoices — create invoices from tracked time data
- ✅ Browser Extension — track time across other apps
- ✅ Automated Time Tracking — let the timer run automatically
- ✅ Project Progress Tracking — monitor progress and identify areas for improvement
- ✅ Integrations — connect with other apps in your workflow
- ✅ Time-Off Management — plan schedule and track breaks
Next step: Pick one feature and try it now.
Most people start with Project Manager to organize their work.
It takes less than 5 minutes to begin tracking time on your first project.
Effective time management isn’t just about ticking things off a to-do list.
It’s about strategically allocating your time for maximum Auswirkungen.
Häufig gestellte Fragen
How much does TrackingTime cost?
TrackingTime offers a free plan with unlimited users and basic features. Paid plans start at $3.75/month for Starter, $5.75/month for Pro, and $10/month for Geschäft. All prices are per user when billed annually. The free plan is great for freelancers, while Pro is best for teams that need invoicing.
How does tracking time work?
TrackingTime allows users to start and stop a timer to track their work hours. You can track time in real-time using the timer, add entries manually, or use AutoTrack for automatic tracking. Users can assign time entries to specific projects and tasks, making it easy to see exactly where hours go.
What is the best time tracking tool?
The best time tracking tool depends on your needs. TrackingTime is the most balanced option for teams that want accurate time tracking without adding friction. It offers project management, timesheets, invoicing, and integrations at an affordable price. For pure simplicity, Toggl is excellent. For employee monitoring, Time Doctor leads.
Does Google have a time tracker?
Google doesn’t offer a dedicated time tracker, but you can integrate TrackingTime with Google Calendar to sync your meeting times automatically. TrackingTime also works with Google Sheets for exporting time data. Many users pair TrackingTime with Google Workspace tools for a complete workflow.
Is time tracking legal?
Yes, time tracking is legal in most jurisdictions when done transparently. Employers can track work hours for payroll, project management, and billing purposes. However, invasive monitoring like screenshots without consent may have legal restrictions in some regions. TrackingTime focuses on time tracking rather than surveillance, making it compliant in most cases.
Does the time tracker take screenshots?
No, TrackingTime does not take screenshots. It’s a privacy-respecting time tracker focused on recording hours rather than monitoring activity. If you need screenshot functionality for employee monitoring, tools like Time Doctor offer that feature. TrackingTime is better suited for teams who value trust and autonomy.
Is the TrackingTime app free?
Yes, TrackingTime offers a free plan with unlimited users, projects, and tasks. The free version includes basic time tracking, project management, and reporting. TrackingTime offers a free trial to experience its powerful features firsthand. Paid plans add invoicing, calendar integrations, and advanced user roles.
Is there a free app to track my time?
Yes, TrackingTime’s free plan lets you track time with unlimited users at no cost. Other free options include Clockify and Toggl’s free tier. TrackingTime stands out because it includes project management and task organization in the free plan, not just basic time tracking.
What is the best free tracker app?
TrackingTime offers one of the best free time tracking experiences with unlimited users and projects. Clockify is also excellent for teams needing basic time tracking. The key difference is TrackingTime includes task management and project views in the free plan, giving you more than just a stopwatch.
How does TrackingTime work?
TrackingTime works by letting you create projects and tasks to organize your work, then track time against those items using a timer or manual entry. Users can start and stop a timer to track their work hours, generate reports for insights, and create invoices from tracked time. The app syncs across web, desktop, and mobile.
Ist TrackingTime kostenlos?
Yes, TrackingTime has a generous free plan that includes unlimited users, tasks, projects, and clients. You can track time, manage projects, and run basic reports at no cost. The paid plans add features like invoicing, calendar integrations, and advanced reporting starting at $3.75/month per user.
What is the best app for keeping track of employees?
For employee time tracking without invasive monitoring, TrackingTime is excellent. It tracks hours, generates timesheets for payroll, and provides insights without screenshots. For stricter employee monitoring with productivity analytics, Time Doctor is better. TrackingTime is ideal for teams that value trust while still needing accountability.
What is the free app for tracking billable hours?
TrackingTime’s free plan lets you track billable and non-billable hours at no cost. You can mark time entries as billable and run reports showing billable hours by project or client. For invoicing from billable hours, you’ll need the Pro plan at $5.75/month, which lets you turn tracked time into professional invoices.
Is time tracking good or bad?
Time tracking is good when done right. It helps you understand where hours go, bill clients accurately, and identify areas for improvement. The key is using it as a productivity tool rather than micromanagement. TrackingTime focuses on insights and efficiency rather than surveillance, making it a positive experience for teams.
Is Clockify safe?
Yes, Clockify is a legitimate time tracking tool with proper security measures. However, when comparing alternatives to Clockify, TrackingTime offers similar functionality with better project management features included in the free plan. Both are safe to use for business time tracking needs.
Is time tracking worth it?
Absolutely. Time tracking helps you understand exactly where your hours go, bill clients accurately, and improve productivity. Users can analyze their time data in TrackingTime to identify trends and patterns in their productivity. It’s essential for freelancers billing by the hour and teams managing multiple projects.
What is the meaning of tracking time?
Tracking time means recording how many hours you spend on different tasks, projects, or activities. Time tracking software like TrackingTime automates this process using timers and automatic tracking. The data helps with billing clients, paying employees, planning projects, and understanding productivity patterns.
What is time tracking used for?
Time tracking is used for billing clients accurately, paying employees based on hours worked, managing project budgets, and improving productivity. TrackingTime allows users to generate different types of reports to summarize their time-tracking data. It’s essential for agencies, freelancers, and any business that needs to account for how time is spent.
What is the best free time tracking software?
TrackingTime offers one of the best free time tracking experiences with unlimited users, projects, and tasks. It includes project management features many competitors charge for. Clockify is also excellent for basic tracking. TrackingTime stands out because it provides a complete workspace for free, not just a timer.
Ist Clockify wirklich kostenlos?
Clockify offers a free plan, but many key features like reports and integrations require upgrades. TrackingTime’s free plan is more generous, including project management, task views, and team collaboration at no cost. If you need features beyond basic time tracking, compare what’s actually included in each free plan before deciding.
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