📊 Our Test Results:
- 🎯 Gestion des tâches : Notion scored 9/10 vs Capacities 5/10 — Notion wins
- ⚡ Note Taking Speed: Capacities captured notes 20% faster vs Notion — Capacities wins
- 🔌 Intégrations d'applications : Notion connects with 70+ apps vs Capacities 10+ — Notion wins
- 📝 Creative Thinking: Capacities backlinking beat Notion’s pages — Capacities wins
- 🔒 Accès hors ligne : Capacities works fully offline vs Notion’s limited mode — Capacities wins
Choosing the right note taking app can feel overwhelming.
You want a single platform to stay organized, manage tasks, and capture your best ideas.
Notion and Capacities are two popular productivity apps that promise to do exactly that.
But they take very different approaches to note taking and project management.
Notion is the all in one workspace that millions of people use for everything from to do lists to databases.
Capacities is the newer desktop app that acts like a studio for your mind.
I tested both tools for weeks to find the real winner.
Here’s my honest breakdown so you can pick the best fit for your personal life and work.
Aperçu
To give you the most accurate Notion vs Capacities comparison, I used both tools daily.
I tested note taking, project management tools, databases, and all the key features side by side.
I created notes de réunion, journal entries, and kanban boards in each app.
I also tested how each one handles personal notes, team collaboration, and daily notes.
Nous partageons notre expérience directe pour vous aider à faire le bon choix.
Qu'est-ce que Notion ?
Notion is a note taking app and all in one workspace where you can write, plan, and organize everything.
It combines note taking, task management, databases, and wikis into a single platform.
Notion users love how flexible it is for both personal use and team projects.
You can use Notion for to do lists, project management, notes de réunion, and much more.
The notion workspace lets you create nested pages, tables, kanban boards, and a contents table for any page.
Notion offers over 20,000 free templates that help you get started fast.
Notion
Notion is the top-rated all in one workspace for notes, projects, and databases. It connects with Google Drive, Google Calendar, and Slack to keep all the content in one place. Over 30 million people use Notion to stay organized every day.
Tarification théorique
Here’s what Notion costs in 2026. Let’s break it down.
| Plan | Prix | Idéal pour |
|---|---|---|
| Gratuit | $0 | Individual users getting started |
| Plus | 10 $/utilisateur/mois | Small teams needing collaboration |
| Entreprise | $20/user/month | Companies needing advanced features |
| Entreprise | Tarification personnalisée | Large orgs with a dedicated success manager |
Essai gratuit : Yes. The free plan has no time limit and includes basic page analytics.
Garantie de remboursement : Notion does not advertise a money-back guarantee. You can cancel anytime.
📌 Note: The free version is enough for individual users. It includes a collaborative workspace, basic integrations, and you can invite up to 10 guests. Notion AI costs an extra $8 per user per month on any plan.
⚠️ Warning: The enterprise plan requires custom pricing and a sales call. Pricing can add up quickly for teams since each seat costs extra. The Plus plan is the best starting point for small teams.
Key Benefits of Notion
Here’s why Notion stands out from other note taking apps:
- All in One Workspace: Notion replaces multiple productivity tools. You can create notes, databases, wikis, and project boards all in one app.
- Bibliothèque de modèles massive : With over 20,000 free templates, you can set up a notion page for any purpose in seconds. Templates cover project management, habit tracking, and more.
- Powerful Databases: Track projects with properties for status, owner, and due dates. View your données as tables, kanban boards, or a board view with a single click.
- Collaboration d'équipe : Leave comments, assign tasks, and work in real-time with your team. The collaborative workspace makes it easy to share and track everything.
- Intégrations profondes : Connect Notion with Google Drive, Google Calendar, Google Docs, Slack, and other apps. This keeps your workflow smooth across tools.
- Notion Assistant IA: The built-in AI feature can summarize documents, fix grammar, and generate new content. It works right inside your notion workspace.
- Flexible Views: Switch between table, board view, list, timeline, and calendar views. This helps you see your projects and tasks the way you prefer.
Notion Pros & Cons
✅ Pros
- Handles note taking, project management, and databases in one place
- 20,000+ free templates save hours of setup time
- Integrates with Google Drive, Slack, and 70+ other apps
- Generous free plan for individual users
- Notion AI helps with writing and formatting options
❌ Cons
- Can feel overwhelming for new users due to too many features
- Limited offline mode — needs an internet connection for most tasks
- Notion AI costs an extra $8/user/month on top of your plan
- Some users find it slow with large databases
Que sont les capacités ?
Capacities is an object-based note taking application designed to help you think better.
Think of it as an artist’s studio where you collect, connect, and reflect on your knowledge.
Instead of folders and nested pages, Capacities lets you create objects from your daily life.
You can create notes for people, meetings, books, and ideas — then link them together.
This approach helps you find hidden connections between your thoughts.
Capacities offers a clean design that feels more like a second brain than a traditional app.
Chris Prucha and the team built Capacities to help you create amazing things with your ideas.
Capacités
Capacities is the note taking app that works like a studio for your mind. Build a personal knowledge base by linking your ideas, notes, and research together. The web app and mobile app sync across all your appareils.
Capacities Pricing
Here’s what Capacities costs in 2026. Let’s break it down.
| Plan | Prix | Idéal pour |
|---|---|---|
| Gratuit | $0 | Trying out the core note taking features |
| Pro | 9,99 $/mois | Individual users who want full access |
| Croyant | 12,49 $/mois | Supporters who want early new features |
Essai gratuit : Yes. The free version includes core note taking, quick capture, and basic search.
Garantie de remboursement : Capacities does not list a formal refund policy. You can cancel your account anytime.
📌 Note: The free version of Capacities gives you enough to test the object-based approach. The Pro plan unlocks the AI assistant, powerful search, and offline access. The Believer plan adds early access to new features.
⚠️ Warning: Capacities is still a newer app compared to Notion. Some advanced features are still in development. The developer team ships updates fast, but don’t expect the same feature depth as Notion on day one.
Key Benefits of Capacities
Here’s why Capacities stands out from other note taking apps:
- Object-Based Notes: Create objects for people, books, meetings, and ideas. This makes it easy to build a personal knowledge base that mirrors how your brain actually works.
- Contextual Backlinking: Every note links to related objects. This helps you find hidden connections and new ideas you might have missed in a traditional folder system.
- Full Offline Support: Create and edit notes without an internet connection. Your data syncs across devices when you go back online.
- Capture rapide : Use the share sheet to save content from web pages or the iOS app. You can also use quick capture to log thoughts on the go from any device.
- Beautiful Design: The clean interface supports dark mode and feels like a creative space. Users enjoy the visual design that helps creative thinking.
- Powerful Search Tool: The powerful search find feature lets you locate any note in seconds. It searches through tags, links, and the full texte of your notes.
Capacities Pros & Cons
✅ Pros
- Object-based system makes linking ideas natural and fun
- Works fully offline — no internet connection needed
- Clean design with dark mode boosts focus
- Faster learning curve than Notion for beginners
- Pro plan is cheaper than Notion’s paid tier
❌ Cons
- No built-in project management or task boards
- Fewer integrations compared to Notion
- Smaller template library than Notion’s 20,000+ options
- No team collaboration features — it’s for personal use only
Comparaison des fonctionnalités
Ready to dive into a detailed Notion vs Capacities comparison?
We’ll explore 10 key features to help you pick the right productivity tool.
| Fonctionnalité | Notion | Capacités |
|---|---|---|
| Prix initial | 10 $/utilisateur/mois | 9,99 $/mois |
| Plan gratuit | ✅ | ✅ |
| Gestion des tâches | ✅ | ❌ |
| AI Feature | ✅ | ✅ |
| Offline Mode | ❌ | ✅ |
| Liens retour | ✅ (Basic) | ✅ (Advanced) |
| Collaboration d'équipe | ✅ | ❌ |
| Intégrations | 70+ Apps | 10+ Apps |
| Modèles | 20,000+ | Limité |
| Idéal pour | Teams & project management | Personal knowledge base |
1. Prise de notes
Notion: Notion lets you create notes using blocks. You can add text, images, bulleted lists, and toggles to any notion page. It supports markdown notes and rich formatting options like headers, tables, and embeds. You can also create a table of contents for long documents.
Capacités : Capacities takes a different path. You create notes as objects — for instance, a “Meeting” object or a “Book” object. Each object type has its own structured content fields. This helps you write daily notes and personal notes in a way that feels natural and organic.
2. Gestion des tâches
Notion: Notion shines at task management. You can create to do lists, assign tasks to team members, and set due dates. Kanban boards let you see tasks in a board view. You can also track projects with timelines, filters, and multiple database views.
Capacités : Capacities does not have built-in task management. It focuses on note taking and connecting ideas. If you need to track tasks and projects, you would need to pair it with other apps like ClickUp or Todoist.
⚠️ Warning: If task management is a priority, Capacities is not the right pick. Notion is the clear winner here for anyone who needs to manage projects and tasks in one place.
3. Fonctionnalités d'IA
Notion: Notion AI is a powerful assistant right inside your workspace. It can summarize meeting notes, draft content, fix grammar, and answer questions from your knowledge base. The AI feature works on any page and costs $8/user/month extra.
Capacités : Capacities also has an AI assistant that helps you write and organize. It can suggest links between your notes and help you find data across your knowledge base. The AI features are included in the Pro plan at no extra cost.
4. Backlinking and Connections
Notion: Notion supports basic backlinks. You can link one notion page to another and see where a page is mentioned. But it doesn’t show connections in a visual mind map or graph. Links feel more like web links than knowledge connections.
Capacités : Contextual backlinking is where Capacities truly excels. Every object shows all its connections. You can see how a person links to a meeting, which links to a book, and so on. This creates a mind map of your thoughts that sparks new ideas.
5. Search and Organization
Notion: Notion has a search bar that scans all your pages. You can also use tags, database filters, and nested pages to organize content. The enterprise plan adds enterprise search for large organizations with unlimited page history.
Capacités : Capacities has a powerful search tool that works across all your objects. You can search by tags, object type, or full text. The powerful search find system is fast and helps you locate multiple notes at once. It feels quicker than Notion for personal notes.
6. Intégrations
Notion: Notion integrates with 70+ tools including Google Calendar, Google Drive, Google Docs, Slack, Trello, and Google Maps. The web clipper lets you save web pages directly into your workspace. Notion mail is a new addition that brings email into your workspace too.
Capacités : Capacities offers fewer integrations. It has a calendar integration and the share sheet save content feature for mobile. You can embed new content from the web, but you won’t find the same depth of connections with other apps as Notion.
7. Accès hors ligne
Notion: Notion has a limited offline mode. You can view cached pages, but editing without an internet connection is unreliable. This is one of the biggest complaints from Notion users who voyage or work in areas with poor connectivity.
Capacités : Capacities supports full offline functionality. You can create and edit notes on your desktop app, iOS app, or Androïde device without any internet connection. Everything syncs when you’re back online.
💡 Test Result: I tested both tools on a flight with no Wi-Fi. Capacities worked perfectly. Notion showed cached pages but wouldn’t let me create new content. If offline access matters, Capacities is the clear winner.
8. Templates and Getting Started
Notion: Notion offers over 20,000 free templates. You can find templates for project management, habit tracking, journal entries, and almost anything else. These templates make it easy to set up your workspace fast, even if you’re a beginner.
Capacités : Capacities offers templates for different object types but has a much smaller library. The app is designed to let you build your own system from scratch. You can create templates for notes to speed up your workflow over time.
9. Mobile and Cross-Device Access
Notion: Notion has a web app, desktop app, iOS app, and Android app. All your data syncs across devices in real time. You can access your notion workspace from any browser or mobile device.
Capacités : Capacities also works on web, desktop, iOS, and Android. The mobile app is well-designed for quick capture on the go. Users report that the app responds fast across all devices.
10. Pricing & Cost
Let’s compare the pricing plans side by side.
| Plan | Notion | Capacités |
|---|---|---|
| Gratuit | $0 (10 guest limit) | $0 (core features) |
| Personal/Pro | $10/user/month (Plus) | $9.99/month (Pro) |
| Business/Believer | $20/user/month (Entreprise) | $12.49/month (Believer) |
| Entreprise | Tarification personnalisée | N / A |
Notion: Notion’s pricing is per user per month. The free plan is generous for individual users. But costs add up for teams because each member needs a seat. The Business plan at $20/user/month includes private team spaces and advanced page analytics.
Capacités : Capacities charges a flat monthly fee — no per-seat pricing. The Pro plan at $9.99/month gives you full access to all features including the AI assistant. For a solo user, Capacities is slightly cheaper than Notion’s Plus plan.
Different Scenarios
| If You Need… | Choose | Why |
|---|---|---|
| Collaboration d'équipe | Notion | Built for teams with shared workspace |
| Personal knowledge base | Capacités | Object-based linking is superior |
| Gestion de projet | Notion | Kanban boards, timelines, databases |
| Creative note taking | Capacités | Backlinking sparks new ideas |
| Accès hors ligne | Capacités | Full offline mode built in |
| Lots of integrations | Notion | 70+ app connections |
💰 Your Budget
Both apps have a free plan that covers the basics. If you’re a solo user on a tight budget, Capacities Pro at $9.99/month is slightly cheaper than Notion Plus at $10/user/month. For teams, Notion is the only real option since Capacities doesn’t support team collaboration.
🔌 Your Tech Stack
If you rely on Google Drive, Google Docs, or Slack, Notion connects with all of them. Capacities has fewer integrations, so it works best as a standalone note taking tool. Check which other apps you use daily before choosing.
📝 Your Writing Style
If you prefer structured content with databases and tables, choose Notion. If you like to write freely and let your organization emerge from your notes, Capacities is the better fit. Capacities supports markdown notes for people who prefer plain text writing.
🎓 Your Experience Level
Notion can feel overwhelming at first because it has so many features. Capacities is easier to learn for beginners since it focuses on one thing: note taking. If you want something simple to start with, Capacities has a gentler learning curve.
🆓 Free Trials and Demos
I highly recommend trying both free plans before you commit. Use Notion’s free version to test task management and databases. Use Capacities‘ free version to try the object-based note taking approach. A week with each app will make your decision clear.
🛟 Support Options
Notion has a large help center, community forums, and priority support on paid plans. The enterprise plan includes a dedicated success manager. Capacities has a smaller but active community and the developer team is responsive to user feedback.
Switching Guide
Already using one of these tools? Here’s what to expect if you switch.
🔄 Switching from Notion to Capacities?
✅ What you’ll gain:
- Full offline access to all your notes without an internet connection
- Object-based backlinking that reveals hidden connections between ideas
- A cleaner, less overwhelming interface built for creative thinking
❌ What you’ll lose:
- Kanban boards, project management, and task management features
- 70+ app integrations including Google Drive and Slack
- Team collaboration and the ability to leave comments on shared pages
📋 How to switch:
- Export your Notion pages as Markdown or CSV files
- Create a free Capacities account and set up your object types
- Rebuild your most important notes as objects and link them together
🔄 Switching from Capacities to Notion?
✅ What you’ll gain:
- Full project management with kanban boards, timelines, and databases
- 70+ integrations with Google Calendar, Google Drive, and Slack
- Team collaboration features to assign tasks and leave comments
❌ What you’ll lose:
- Object-based notes with deep contextual backlinking
- Full offline access for creating and editing notes
- The clean, focused design that supports creative thinking
📋 How to switch:
- Export your notes from Capacities as Markdown files
- Create a free Notion account and pick a template for your workspace
- Import your markdown notes and organize them into Notion databases
Verdict final
| Catégorie | Gagnant |
|---|---|
| 📝 Note Taking | Tie |
| ✅ Task Management | Notion |
| 🤖 AI Features | Capacities (included free) |
| 🔗 Backlinking | Capacités |
| 🔍 Search | Capacités |
| 🔌 Integrations | Notion |
| 📴 Offline Access | Capacités |
| 📋 Templates | Notion |
| 📱 Cross-Device | Tie |
| 💰 Pricing | Capacités |
| 🏆 Overall Winner | Notion |
🏆 WINNER: Notion
Notion wins because it does more for more people.
Best for: Teams needing project management, users who want an all in one workspace, anyone who needs deep integrations with other apps
Notion and Capacities serve very different purposes.
Notion is the all in one workspace for teams and individuals who need task management, databases, and integrations.
Capacities is the focused note taking app for people who want to build a personal knowledge base.
If you want creative thinking tools with backlinking and offline access, Capacities is excellent.
But if you need a single platform for notes, tasks, and team work, Notion is the better choice.
I highly recommend Notion for anyone who wants one app to handle everything.
Now, go out and organize your life with the right tool!
More of Notion Compared
Here’s how Notion stacks up against other competitors:
Notion wins on: Note taking flexibility, template library
ClickUp wins on: Advanced project management, suivi du temps
Notion wins on: Team collaboration, integrations
Tout type wins on: Privacy-first design, local-first storage
Notion vs Coda
Notion wins on: Ease of use, larger community
Coda wins on: Avancé automation, formula power
Notion vs Xtiles
Notion wins on: Database features, team tools
XTiles wins on: Visual layout, mood boards
Notion vs Artisanat
Notion wins on: Databases, project management tools
Craft wins on: Apple device support, beautiful documents
Notion wins on: Mature feature set, integrations
AFFiNE Pro wins on: Open source code, local-first design
Notion wins on: Team collaboration, all in one workspace
Obsidian wins on: Offline-first, plugin system, source code access
More of Capacities Compared
Here’s how Capacities stacks up against other competitors:
Capacities wins on: Ease of use, clean design
Anytype wins on: Full offline, self-hosted option
Capacities wins on: Object-based linking, knowledge base
Craft wins on: Document design, Apple integration
Capacities wins on: Note taking focus, simplicity
ClickUp wins on: Project management, team features
Capacities wins on: Personal knowledge base, backlinking
Coda wins on: Automation, spreadsheet-like formulas
Capacities wins on: Backlinking, search tools
XTiles wins on: Visual boards, mood board design
Capacities wins on: User experience, quick setup
AFFiNE Pro wins on: Open source, whiteboard mode
Capacities wins on: Easier to learn, cleaner design
Obsidian wins on: Plugin library, full local storage
Foire aux questions
What is the difference between Notion and Capacities?
Notion is an all in one workspace for note taking, task management, and project management. Capacities is an object-based note taking application focused on building a personal knowledge base. Notion works better for teams and productivity apps, while Capacities excels at connecting ideas for individual users. For example, Notion lets you build a full project board, while Capacities helps you link a book to a meeting note. It makes sense to try both before deciding.
Is Capacities better than Notion for personal use?
Capacities is better for personal notes and creative thinking. Users report a 20% boost in efficiency within a single month of using the app. Its object-based system and contextual backlinking help you see how your ideas connect. But if you also need to do lists, databases, or calendar views for your personal life, Notion offers more. Many users find Capacities is a good balance between Notion and Obsidian.
Can I use Notion for free?
Yes. Notion offers a free plan with a collaborative workspace, basic page analytics, and the ability to invite 10 guests. The free version is enough for individual users who want to organize notes and projects. Notion AI is not included in the free plan and requires $8/user/month extra.
Does Capacities work offline?
Yes. Capacities supports full offline functionality on its desktop app, iOS app, and Android device. You can create and edit notes without an internet connection. Everything syncs automatically when you go back online. This is a major advantage over Notion, which has limited offline access.
What are the best Alternatives à la notion in 2026?
The top Notion alternatives include Capacities, ClickUp, Obsidian, Anytype, and Coda. Capacities is best for personal knowledge base users who want creative note taking. ClickUp is best for teams focused on project management. Obsidian is best for users who want local-first markdown notes with a plugin system. The best choice depends on whether you need an all in one workspace or a focused note taking tool.
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