How to Use Notejoy: Complete Feature Guide (2026)

Quick Start

This guide covers every Notejoy feature:

• Erste Schritte — Create account and basic setup
• How to Use Integrations — Connect Slack, Trello, Google Drive and more
• How to Use Notebook — Organize notes by project or topic
• How to Use Team Libraries — Share and collaborate with your team
• How to Use Collaborative Editing — Edit notes with your team in real time
• How to Use Powerful Search Operators — Find any note in seconds
• How to Use Compose Productively — Write faster with markdown and shortcuts
• How to Use Easy Clipping — Save web pages and emails as notes
• How to Use Custom Sidebar — Customize your workspace layout
• How to Use Offline Access — Work without internet connection

Time needed: 5 minutes per feature

Also in this guide: Pro Tips | Common Mistakes | Fehlerbehebung | Preisgestaltung | Alternativen

Why Trust This Guide

I’ve used Notejoy for over two years and tested every feature covered here. This how to use notejoy tutorial comes from real hands-on experience — not marketing fluff or vendor screenshots.

Notejoy is one of the most powerful collaborative note-taking tools available today.

But most users only scratch the surface of what it can do.

This guide shows you how to use every major feature.

Step by step, with screenshots and pro tips.

Notejoy Tutorial

This complete Notejoy tutorial walks you through every feature step by step, from initial setup to advanced tips that will make you a power user.

Notejoy

Stop losing track of Besprechungsprotokoll and team ideas. Notejoy gives your team a fast, focused workspace to capture, share, and discuss notes in real time. Try it free — no credit card required.

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NOTEJOY ALTERNATIVES →

Erste Schritte mit Notejoy

Before using any feature, complete this one-time setup.

It takes about 3 minutes.

Watch this quick overview first:

Now let’s walk through each step.

Step 1: Create Your Account

Go to notejoy.com and click “Sign up for free.”

Enter your email or sign in with Google.

Create a password if using email signup.

✓ Checkpoint: Überprüfen Sie Ihre Posteingang for a confirmation email.

Step 2: Download or Access the App

Notejoy works on Web, Mac, Windows, iOSund Android.

Download the desktop app or use the web version at notejoy.com.

Log in with your new account.

Here’s what the dashboard looks like:

✓ Checkpoint: You should see the main dashboard with your personal library.

Step 3: Complete Initial Setup

Notejoy creates a personal library for you automatically.

Click the “+” button to create your first note.

Type a title and start writing to test the editor.

How to Use Notejoy Integrations

Integrationen lets you connect Notejoy with tools like Slack, Trello, and Google Drive.

Here’s how to use it step by step.

See Integrations in action:

Now let’s break down each step.

Step 1: Open Integration Settings

Click on your profile icon in the top-right corner.

Select “Integrations” from the dropdown menu.

Step 2: Connect Your Favorite Tools

Choose the app you want to connect (Slack, Trello, HubSpot, etc.).

Click “Connect” and authorize the connection.

✓ Checkpoint: You should see a green “Connected” badge next to the app.

Step 3: Share Notes to Connected Apps

Open any note and click the share icon.

Select the connected app and choose the channel or board.

How to Use Notejoy Notebook

Notizbuch lets you organize notes into folders by project or topic.

Here’s how to use it step by step.

See Notebook in action:

Now let’s break down each step.

Step 1: Create a New Notebook

Right-click on any library in the sidebar.

Select “New Notebook” and give it a clear name.

Step 2: Add Nested Notebooks

Right-click on the notebook you just created.

Select “New Sub-Notebook” to build a folder hierarchy.

✓ Checkpoint: You should see your nested notebook appear under the parent.

Step 3: Move Notes Between Notebooks

Drag and drop any note into the target notebook.

Or right-click a note and select “Move to Notebook.”

How to Use Notejoy Team Libraries

Team Libraries lets you create shared workspaces where your team can access and edit notes together.

Here’s how to use it step by step.

See Team Libraries in action:

Now let’s break down each step.

Step 1: Create a Team Library

Click the down arrow next to the “Add Note” button.

Select “New Team Library” and name it after your team or project.

Step 2: Invite Team Members

Right-click on the team library and select “Share.”

Enter email addresses and set permission levels (Edit, View Only, or Comment Only).

✓ Checkpoint: You should see team members listed under the library settings.

Step 3: Set Access Permissions

Click “Settings” on the team library.

Choose default permissions for new members joining the library.

How to Use Notejoy Collaborative Editing

Collaborative Editing lets you edit notes with your team in real time without conflicts.

Here’s how to use it step by step.

See Collaborative Editing in action:

Now let’s break down each step.

Step 1: Open a Note in a Team Library

Navigate to any note inside a team library.

Click on the note to open it in the editor.

Step 2: Edit Together in Real Time

When teammates open the same note, you’ll see their cursors.

Changes sync instantly — no saving or refreshing needed.

✓ Checkpoint: You should see colored cursors showing who is editing.

Step 3: Use Chatter for Discussion

Click the Chatter icon on the right sidebar.

Add threaded comments and @mention teammates for feedback.

How to Use Notejoy Powerful Search Operators

Powerful Search Operators lets you find any note across all libraries in seconds.

Here’s how to use it step by step.

See Powerful Search Operators in action:

Now let’s break down each step.

Step 1: Open the Search Bar

Press Cmd + / (Mac) or Ctrl + / (Windows) to open search.

Type your keyword or phrase into the search field.

Step 2: Use Search Operators

Add operators to narrow results: “in:library-name” filters by library.

Use “tag:project-name” to search within tagged notes only.

✓ Checkpoint: You should see filtered results matching your query.

Step 3: Navigate Through Matches

Press Cmd+▼ (Mac) or Ctrl+▼ (Windows) to jump between keyword matches.

Notejoy highlights exactly where your keywords appear in each note.

How to Use Notejoy Compose Productively

Compose Productively lets you write faster using markdown syntax and keyboard shortcuts.

Here’s how to use it step by step.

See Compose Productively in action:

Now let’s break down each step.

Step 1: Create a New Note

Click the “+” button or press the keyboard shortcut to create a note.

Start typing your title at the top of the editor.

Step 2: Format with Markdown

Type “#” for headings, “- ” for bullets, and “[]” for checkboxes.

Notejoy converts markdown to formatted text as you type.

✓ Checkpoint: You should see formatted text appear after pressing Enter.

Step 3: Add Rich Media

Drag and drop images, files, or videos directly into the editor.

Embed Google Docs, Sheets, or Slides by pasting the link.

How to Use Notejoy Easy Clipping

Easy Clipping lets you save web pages, emails, and articles directly into Notejoy.

Here’s how to use it step by step.

See Easy Clipping in action:

Now let’s break down each step.

Step 1: Install the Web Clipper

Go to the Chrome Web Store or Firefox Add-ons page.

Search “Notejoy Web Clipper” and click “Add to Browser.”

Step 2: Clip a Web Page

Visit any web page you want to save.

Click the Notejoy Clipper icon and select the notebook to save to.

✓ Checkpoint: You should see the clipped page appear in your chosen notebook.

Step 3: Forward Emails to Notejoy

Forward any email to your unique Notejoy email address.

The email becomes a formatted note automatically.

How to Use Notejoy Custom Sidebar

Custom Sidebar lets you pin libraries, tags, and views for quick access.

Here’s how to use it step by step.

See Custom Sidebar in action:

Now let’s break down each step.

Step 1: Access the Sidebar

Look at the left panel of the Notejoy interface.

You’ll see Recent, Starred, Libraries, and Tags sections.

Step 2: Pin Important Items

Star notes you access often — they appear in the “Starred” section.

Use inline hashtags in notes to create tag groups in the sidebar.

✓ Checkpoint: You should see your starred notes and tags in the sidebar.

Step 3: Rearrange Libraries

Drag libraries up or down to set your preferred order.

Collapse libraries you don’t need right now to save space.

How to Use Notejoy Offline Access

Offline-Zugriff lets you view, edit, and create notes without an internet connection.

Here’s how to use it step by step.

See Offline Access in action:

Now let’s break down each step.

Step 1: Enable Offline Mode

Open the Notejoy desktop or mobile app (not the web version).

Offline access requires a Solo plan or higher.

Step 2: Work Without Internet

Open, edit, or create notes while disconnected.

All changes are saved locally on your device.

✓ Checkpoint: You should see an offline indicator in the app.

Step 3: Sync When Back Online

Reconnect to the internet and Notejoy syncs automatically.

All offline edits merge with the latest version of each note.

Notejoy Pro Tips and Shortcuts

After testing Notejoy for over two years, here are my best tips.

Tastenkombinationen

Hidden Features Most People Miss

• Bi-directional Links: Type [[ to link notes together and see all backlinks for any note.
• Email-to-Note: Forward any email to your Notejoy address to turn it into a searchable note automatically.
• Google Docs Embedding: Paste a Google Docs, Sheets, or Slides link to embed it live inside your note.

Notejoy Common Mistakes to Avoid

Mistake #1: Dumping Everything into One Notebook

Mistake #2: Ignoring Templates

Mistake #3: Not Setting Library Permissions

Notejoy Troubleshooting

Problem: Search Returns Too Many Unrelated Results

Cause: Notejoy searches for each word separately by default.

Fix: Use search operators like “in:” to filter by library, or wrap exact phrases in quotes.

Problem: Notes Not Syncing Across Geräte

Cause: Poor internet connection or an outdated app version.

Fix: Check your internet, update the app, and try logging out and back in.

Problem: Can’t Access Notes Offline

Cause: Offline access is only available on paid plans (Solo or higher).

Fix: Upgrade to the Solo plan ($5/month) to enable offline mode on desktop and mobile.

📌 Notiz: If none of these fix your issue, contact Notejoy support.

Was ist Notejoy?

Notejoy is a collaborative note-taking tool that helps teams capture, share, and discuss ideas in real time.

Think of it like a shared digital notebook where everyone can write, comment, and find information instantly.

It includes these key features:

• Integrationen: Connect with Slack, Trello, Google Drive, Zoom, Gmail, and HubSpot.
• Notizbuch: Organize notes in nested folders by project or topic.
• Team Libraries: Create shared workspaces with role-based permissions.
• Collaborative Editing: Edit notes together in real time with threaded discussions.
• Powerful Search Operators: Find any note instantly with OCR and advanced filters.
• Compose Productively: Write faster with markdown, shortcuts, and drag-and-drop media.
• Easy Clipping: Save web pages, emails, and PDFs directly into your notebooks.
• Custom Sidebar: Pin libraries, tags, and starred notes for quick access.
• Offline-Zugriff: Work without internet and sync when you reconnect.

For a full review, see our Notejoy review.

Notejoy Pricing

Here’s what Notejoy costs in 2026:

Kostenlose Testversion: Yes, Notejoy offers a free plan with basic features.

Geld-zurück-Garantie: Contact Notejoy support for refund inquiries.

💰 Best Value: Plus plan at $8/month — it unlocks team libraries and all collaboration features.

Notejoy vs Alternatives

How does Notejoy compare? Here’s the competitive landscape:

Quick picks:

• Best overall: Notion — the most flexible all-in-one workspace for teams of any size.
• Best budget: Notejoy — affordable team note-taking starting at just $4/month.
• Best for beginners: Craft — a clean, intuitive editor that’s easy to pick up.
• Best for meeting notes: Fireflies AI — records and transcribes meetings automatically.

🎯 Notejoy-Alternativen

Looking for Notejoy alternatives? Here are the top options:

• 🚀 Sembly: AI-powered meeting Assistent that auto-transcribes and summarizes discussions with action items.
• 🌟 Vorstellung: All-in-one workspace with databases, wikis, and project management alongside notes.
• 🎯 Fireflies KI: Records meetings automatically and creates searchable transcripts with smart summaries.
• ⚡ ClickUp: Full project management platform with built-in docs, tasks, and team collaboration tools.
• 🧠 Kapazitäten: Personal knowledge management app that connects your notes and ideas like a second brain.
• 💼 Taskade: AI-powered workspace combining task management, mind maps, and real-time collaboration.
• 📊 Notta: Meeting transcription tool that converts audio to text with AI-powered summaries.
• 🎨 Handwerk: Beautiful document and note-taking app with a polished editor and native Apple experience.
• 💰 MeetGeek: AI meeting assistant that records, transcribes, and highlights key discussion points.
• 🔥 Mitglied KI: AI-first note-taking app that auto-organizes your notes and surfaces related content.
• ⭐ Evernote: Classic note-taking app with powerful search, web clipping, and document scanning.
• 🏢 Microsoft OneNote: Free digital notebook with handwriting support and deep Microsoft 365 integration.

For the full list, see our Notejoy-Alternativen guide.

⚔️ Notejoy Compared

Here’s how Notejoy stacks up against each competitor:

• Notejoy vs Sembly: Notejoy is for ongoing team notes; Sembly is for capturing meeting content with AI transcription.
• Notejoy vs Notion: Notion offers databases and project management; Notejoy is simpler and faster for pure note-taking.
• Notejoy vs Fireflies AI: Fireflies auto-records meetings; Notejoy is better for writing and organizing notes manually.
• Notejoy vs ClickUp: ClickUp is a full project management suite; Notejoy is lighter and focused on notes only.
• Notejoy vs. Kapazitäten: Capacities uses a graph-based structure; Notejoy uses traditional notebooks and folders.
• Notejoy vs Taskade: Taskade adds AI agents and mind maps; Notejoy keeps things simple with fast note-taking.
• Notejoy vs Notta: Notta focuses on audio transcription; Notejoy is better for written notes and team collaboration.
• Notejoy vs Craft: Craft has a more polished editor for documents; Notejoy is better for team collaboration features.
• Notejoy vs MeetGeek: MeetGeek records and summarizes meetings; Notejoy is better for long-form notes and team wikis.
• Notejoy vs Mem AI: Mem AI uses AI to auto-organize notes; Notejoy gives you more manual control over organization.
• Notejoy vs Evernote: Evernote has better web clipping and OCR; Notejoy is cheaper and better for team collaboration.
• Notejoy vs Microsoft OneNote: OneNote is free with handwriting support; Notejoy has better real-time collaboration features.

Start Using Notejoy Now

You learned how to use every major Notejoy feature:

• ✅ Integrations
• ✅ Notebook
• ✅ Team Libraries
• ✅ Collaborative Editing
• ✅ Powerful Search Operators
• ✅ Compose Productively
• ✅ Easy Clipping
• ✅ Custom Sidebar
• ✅ Offline Access

Next step: Pick one feature and try it now.

Most people start with Team Libraries.

It takes less than 5 minutes.

Häufig gestellte Fragen

How to use Notejoy?

Sign up for a free account at notejoy.com and create your first note. You can organize notes into notebooks and team libraries. Invite teammates to collaborate in real time, add tags, and use the search bar to find anything quickly.

Is Notejoy safe?

Yes, Notejoy takes Sicherheit seriously. Paid plans include end-to-end encryption, password-protected notes, and two-factor authentication. Your Daten is encrypted both in transit and at rest. You can also set granular permissions on team libraries.

Is Notejoy free?

Yes, Notejoy offers a free plan for individuals and teams up to 5 users. The free plan includes up to 3 team libraries, 5 notebooks, and 100MB storage. Paid plans start at $4/month for more features and storage.

How do I import Evernote into Notejoy?

Go to your Notejoy settings and look for the import option. Select “Import from Evernote” and follow the prompts to connect your Evernote account. Notejoy preserves your note formatting and organizes imported notes into your library.

What is the difference between Notejoy and Notion?

Notejoy is a focused note-taking and collaboration app built for speed and simplicity. Notion is an all-in-one workspace with databases, project management, and wikis. Choose Notejoy for fast team notes, and Notion for a full workspace with more features.

What is the best note-taking app?

The best note-taking app depends on your needs. Notejoy is great for team collaboration. Notion is best for all-in-one workspaces. Evernote is strong for web clipping and personal notes. Microsoft OneNote is free and works well for handwritten notes.

What is the best way to organize my notes?

Use a combination of notebooks and tags. Create separate notebooks for each project or topic. Add hashtags to notes that belong to multiple categories. Star important notes for quick access and archive old ones to keep your workspace clean.

Is Notejoy secure?

Yes, Notejoy provides end-to-end encryption on paid plans. It also supports two-factor authentication, password-protected notes, and role-based access controls. Data is encrypted in transit using TLS and at rest on their servers.

Which is the best free notes app?

For free note-taking, Microsoft OneNote and Notejoy’s free plan are both strong options. OneNote offers unlimited notes with no cost. Notejoy’s free plan supports up to 5 users and 3 team libraries, making it great for small teams on a budget.