How to Use Capsule CRM: Master It in Under 10 Minutes

Quick Start

This guide covers every Capsule CRM feature:

• ابدء — Create your account and basic setup
• How to Use Contact Management — Organize all your contacts in one place
• How to Use Sales Opportunities — Track deals through your sales pipeline
• How to Use Task Tracking — Never miss a follow-up again
• How to Use Email Marketing — Send campaigns through Transpond
• How to Use Sales Analytics — See sales data and team performance
• How to Use Integrations — Connect Gmail, Outlook, Xero, and more
• How to Use the Easy-to-Use Features — Move around the app faster
• How to Use the Mobile App — Manage your CRM on the go
• How to Use Custom Fields — Add custom fields to match your business

Time needed: 5 minutes per feature

Also in this guide: Pro Tips | Common Mistakes | استكشاف الأخطاء وإصلاحها | التسعير | البدائل

Why Trust This Guide

I have used Capsule إدارة علاقات العملاء for two years and tested every feature covered here. This how to use Capsule CRM tutorial comes from real hands-on experience — not marketing fluff or vendor screenshots.

Capsule CRM is one of the simplest CRM tools available today.

But most users only scratch the surface of what it can do.

This guide shows you how to use every major feature.

Step by step, with screenshots and pro tips.

Capsule CRM Tutorial

This complete Capsule CRM tutorial walks you through every feature step by step. From initial setup to advanced tips that will make you a power user.

Getting Started with Capsule CRM

Before using any feature, complete this one-time setup.

It takes about 3 minutes.

Effective setup of Capsule CRM involves data organization, customization, and integration before you start importing contacts.

Step 1: Create Your Account

Go to the Capsule CRM website.

Click “Start Free Trial” or “Sign Up Free.”

Enter your email and create a password.

Pick a plan — Free for 2 users or start the 14-day trial on a paid tier.

You will also see cookie preferences during signup — Capsule uses cookies to improve your experience and for marketing purposes. Confirm preferences once and move on.

Strictly necessary cookies are always active and required for the operation of our site. Functional cookies and marketing cookies are optional — you can manage preferences at any time from the footer.

If you are in Europe (EUR) — the europe eur region under GDPR — rules apply and your cookie choices are recorded for future visits.

Capsule lays out which cookies are used and for what purpose. Tracking and analytics cookies allow us to see how visitors move around the site and help provide information on metrics such as number of visitors, bounce rates etc. The dashboard shows number of visitors, bounce rates, and the number of visitors bounce from specific pages. These visitors bounce rates etc. metrics help the team improve the product over time, and Capsule says they use cookies to improve both the site and the product.

Functional cookies personalize our content — they enables us to personalize the dashboard (the system enables us to personalize what each user sees), remember the pages you have visited, and let you return to our site with your settings intact. Some cookies store site such as log-in preferences and language. Marketing cookies are used to provide customized advertising based on pages you have visited previously; they provide customized advertising based on your activity and let Capsule share relevant demos and product updates.

A single cookie that records your consent preferences keeps your choices in place. It is used to recognize you on your next visit so you do not see the banner again. Cookies are required for core features like login and session handling — the “cky close icon” on the banner just closes the prompt, it does not disable strictly necessary cookies that are required for the operation.

Capsule states plainly that they value your privacy. The cookie panel is straightforward: click “Confirm preferences” once and the banner goes away for good. If you change your mind later, go to the site and help provide updated choices through the same preference center.

✓ Checkpoint: تحقق من صندوق الوارد for a confirmation email.

Step 2: Access the Capsule Dashboard

Capsule is fully web-based — there is nothing to install.

Log in through your browser.

You can also download the mobile app for iOS or أندرويد later.

Here is what the dashboard looks like when you first log in:

✓ Checkpoint: You should see the main dashboard with “People & Organizations,” “Opportunities,” “Projects,” and “Tasks” in the top menu.

Step 3: Configure Your Account Before Importing

To maximize Capsule CRM effectiveness, configure data structure and integrations first.

Go to Account Settings and assign a “super admin” to manage users and settings.

Connect Gmail or Outlook before importing — this enables automatic email logging later.

Add custom fields to Contacts, Sales Opportunities, and Projects so your data fits your عمل.

Set your time zone and default currency under Account Settings → Localization. Wrong settings here cause pipeline values and dates to display incorrectly for overseas teammates.

Invite your team last. Once admin settings are locked in, send invites so teammates see a clean, configured account on their first login — not a blank slate.

How to Use Capsule CRM Contact Management

إدارة جهات الاتصال lets you centralize every contact, lead, and account in one tidy record.

Here is how to use it step by step.

Capsule centralizes client data and automates follow-ups so nothing falls through the cracks.

Step 1: Import Contacts from a CSV File

Go to the “People & Organizations” tab.

Click “Import” and upload your CSV file.

Map each CSV column to a matching Capsule field.

You can also bring over sales Opportunities through the same import tool built directly into Capsule.

Before you hit import, scrub the CSV. Remove rows with blank emails, fix inconsistent country codes on phone numbers, and standardize company names. Dirty data in means dirty records out.

Capsule’s import tool also supports data tags during import. Add a column called “DataTag” to your CSV and tag every imported record (e.g., “Imported-April-2026”) so you can find and review them later.

Step 2: Add a New Person or Organization Manually

Click the “+” button next to “People” or “Organizations.”

Fill in name, email, phone, and company details.

Data enrichment in Capsule CRM automatically fills in contact details such as لينكد إن profiles and company information.

Link people to their organizations — this builds a two-way relationship. Click the organization and you see every person connected to it. Click the person and you see their employer.

Add a photo or LinkedIn الصورة الرمزية to each contact. It sounds minor but it makes scanning lists much faster and helps you recognize who is who during weekly pipeline reviews.

Here is what this looks like:

✓ Checkpoint: Your new record shows up in the contacts list view.

Step 3: Organize with Tags and Data Tags

Open any contact record.

Click “Add Tag” to label contacts by source, region, or deal size.

Organizing your records in Capsule is quick and simple through tags.

You can view and filter contacts by tag, and create dynamic saved lists that update in real-time based on specific criteria.

Each contact record stores the full history of emails, tasks, notes, and files tied to that person. You can check details, tasks, emails, and files in each record without jumping between tools.

Tags can be nested and color-coded on higher plans. Use a simple system — Source:LinkedIn, Stage:Lead, Tier:VIP — and the saved-list filter finds matching records in seconds.

How to Use Capsule CRM Sales Opportunities

Sales Opportunities lets you track every deal through your sales pipeline from first contact to closed-won.

Here is how to use it step by step.

Managing your sales pipeline in Capsule involves adding stages and dragging deals through them.

Step 1: Set Up a Sales Pipeline

Go to Account Settings → Sales Pipelines.

Click “Add Pipeline” and give it a name (e.g., “New عمل“).

Add stages like Lead, Qualified, Proposal Sent, Negotiation, and Won.

Capsule CRM features multiple sales pipelines so you can manage different sales processes side by side.

Keep the pipeline simple — 5 to 7 stages is the sweet spot. Too many stages make it hard to see the pipeline at a glance, and deals get stuck in ambiguous middle stages.

Assign a probability percentage to each stage (e.g., Lead = 10%, Qualified = 25%, Proposal = 50%). Capsule uses these numbers to calculate your weighted pipeline and forecast revenue.

Step 2: Add Opportunities and Drag Them Through Stages

Click “+ New Opportunity” from the pipeline view.

Link it to a contact, set the deal value, and choose a stage.

Drag the opportunity card across the Kanban board as it progresses.

Set an expected close date — Capsule uses this to build the sales forecast automatically. Deals without close dates do not show up in the forecast view, so always set one.

Tag each opportunity with its lead source (Website, Referral, Event, Cold Outreach). When you look at reports later, you can find which source sends the most deals and where your best customers come from.

Here is what this looks like:

✓ Checkpoint: Your deal appears in the right column and the pipeline value updates at the top.

Step 3: Monitor Stale Opportunities

Check your dashboard for the “Stale Opportunities” widget.

It flags deals that have not been touched recently.

Capsule CRM’s dashboard indicates clients that need follow-up so deals do not go cold.

Click any flagged opportunity to jump straight to its full record. You can see the last email, last task, and last note — which makes it easy to pick up the conversation.

Add a new task right from the opportunity view. Set a due date and the task shows up on the owner’s dashboard tomorrow morning.

How to Use Capsule CRM Task Tracking

Task Tracking lets you manage tasks, deadlines, and follow-ups tied directly to contacts, opportunities, and projects.

Here is how to use it step by step.

Creating templated task lists using “Tracks” in Capsule CRM automates recurring processes like client onboarding.

Step 1: Create a Task From a Contact Record

Open any contact or opportunity record.

Click “Add Task” in the sidebar.

Set due date, category (call, email, meeting), and owner.

Categories matter. They feed into the Activity Report so you can see how many calls, emails, and meetings each teammate logs per week.

Add a description with specifics — “Call Sarah at +1-555-123 to review proposal page 3” beats “Follow up.” Your future self will thank you.

Step 2: Use Tracks for Repeatable Processes

Go to Account Settings → Tracks.

Build a template — for example, “New Client Onboarding” with 10 tasks.

Apply the Track to any record and all tasks are created with dates.

Tracks standardize repetitive tasks for consistent follow-up with clients.

Common Track templates to build: New Lead Follow-up (7 touchpoints over 14 days), New Client Onboarding (kickoff, training, 30-day check-in), and Renewal Outreach (60-day, 30-day, 7-day reminders).

Tasks in a Track can depend on each other. Task 3 does not start until task 2 is complete — this keeps the workflow linear and prevents out-of-order work.

Here is what this looks like:

✓ Checkpoint: All Track tasks show up on your dashboard with correct due dates.

Step 3: View Tasks on the Calendar

Click “Tasks” in the top menu, then switch to Calendar view.

You can also sync with the Outlook Calendar integration to manage scheduling in one place.

Mark tasks complete as you finish them.

The calendar view shows tasks by day, week, or month. Drag a task to a new day to reschedule — no need to open the record.

Assign tasks to teammates by changing the owner. Each person sees only their own tasks by default, but managers can flip the filter to see the whole team.

How to Use Capsule CRM Email Marketing

التسويق عبر البريد الإلكتروني lets you send campaigns, newsletters, and lead-nurture emails through the جهاز إرسال واستقبال اندماج.

Here is how to use it step by step.

Transpond is Capsule’s own marketing suite and it connects directly to contact records.

Step 1: Connect Transpond to Your Account

Go to Account Settings → Integrations.

Click “Connect Transpond” and confirm preferences.

Your contacts sync over automatically.

Transpond is Capsule’s in-house email marketing suite. The pricing starts low and sits on top of your Capsule plan — no extra login or data sync issues to worry about.

Verify your sending domain in Transpond before your first campaign. Unverified senders land in spam folders, and deliverability tanks quickly if you skip this step.

Step 2: Build a Segmented List

In Transpond, click “Audiences” and create a new list.

Filter by tag, custom field, or activity to target the right people.

Smaller, more targeted lists outperform large generic blasts. A 200-person list with the right message beats a 5,000-person list with a generic one every time.

Use the “last activity” filter to exclude cold contacts. People who have not opened an email in 12 months usually hurt your sender reputation more than they help revenue.

Here is what this looks like:

✓ Checkpoint: Your audience count updates at the top of the list مقاول بناء.

Step 3: Send and Track Your Campaign

Click “Create Campaign” and pick a template.

Write your subject and body, then schedule or send.

Open rates, clicks, and bounce rates flow back into each contact’s timeline in Capsule.

Transpond also supports automated drip sequences. Set a trigger — “tag added” or “form signed” — and the system sends the next email after a delay you define.

A/B test subject lines on Growth and above. The winning variant sends to the rest of your list automatically after a sample period.

How to Use Capsule CRM Sales Analytics

تحليلات المبيعات gives you dashboards and reports to understand pipeline health and team performance.

Here is how to use it step by step.

Capsule CRM offers advanced activity and sales الإبلاغ features on the Growth Plan.

Good reporting turns a CRM from a contact list into a decision-making tool. Knowing your win rate by lead source tells you where to spend your next marketing dollar.

Capsule reports run in real-time off live data. No nightly refreshes, no stale dashboards — what you see is the current state of the business.

Step 1: Open the Sales Dashboard

Click “Reports” in the top navigation.

Pick “Sales Dashboard” to see pipeline value, win rate, and average deal size.

The dashboard monitors “Stale Opportunities” so you can spot deals that need a nudge.

Key numbers to watch: total pipeline value, weighted pipeline (value × win probability), average deal size, and sales cycle length. These four metrics tell you where the business is heading.

Step 2: Filter Reports by Team, Tag, or Date

Use the filter bar at the top of any report.

Choose a specific salesperson, tag, or custom date range.

Compare quarter-over-quarter by setting two date ranges side by side. This shows which reps improved and which need coaching.

Here is what this looks like:

✓ Checkpoint: The numbers update فورا based on your filters.

Step 3: Export Reports for Stakeholders

Click the export icon in the top-right of any report.

Choose CSV or PDF format.

Share the file with leadership or investors in minutes.

The Activity Report shows every call, email, meeting, and note added during a window. It is the fastest way to spot reps who are (and are not) hitting activity goals.

The Sales Forecast roll-up uses expected close dates and opportunity values to project revenue by month. Use it in team demos and board updates.

How to Use Capsule CRM Integrations

التكاملات let you connect Capsule CRM with over 70 apps including Gmail, Outlook, زيرو, QuickBooks, and Mailchimp.

Here is how to use it step by step.

Capsule CRM allows integration with over 70 apps to improve your daily workflow.

Integrations matter because nobody uses one tool. A typical SMB runs email, محاسبة, marketing, calendar, and project tools — and Capsule needs to sit at the center of that stack pulling data from each.

Step 1: Connect Gmail or Outlook

Go to Account Settings → Integrations.

Install the Gmail add-on or Microsoft Outlook add-in.

Email integration enables automatic logging of conversations and direct links to contact records.

Once installed, the add-on sits inside your inbox as a side panel. Click any email and the side panel shows the contact’s Capsule record, recent tasks, and open opportunities.

You can save emails to contacts with one click — no more BCC workarounds. New contacts can also be created from an email directly in the side panel.

Step 2: Connect Xero or QuickBooks for Accounting

Pick Xero or برنامج QuickBooks from the integrations list.

Log in to your محاسبة account and confirm access.

Invoices and contacts sync both ways.

After sync, every contact record shows their invoice history in a side panel. You can see unpaid invoices, payment dates, and total revenue per client without leaving Capsule.

Here is what this looks like:

✓ Checkpoint: You see the integration marked as “Connected” with a green dot.

Step 3: Connect Zapier for Everything Else

Search for Capsule CRM in Zapier’s app directory.

Create a “Zap” to push data into or pull data out of Capsule.

This unlocks 1,000+ additional app connections.

Popular integrations include Mailchimp for email, Slack for team notifications, Typeform for lead capture, and Google Calendar for meeting sync.

Each integration takes 2-5 minutes to set up. Watch the demos on the Capsule help center if you are not sure where to start — there are short walkthrough videos for every major app.

How to Use Capsule CRM Easy-to-Use Features

Easy-to-Use Features are built into Capsule’s clean interface so you can move around our site and app fast.

Here is how to use it step by step.

Capsule CRM is known for its short learning curve and low setup time.

The team behind Capsule spent years trimming the interface. Every button has a purpose and nothing is buried three menus deep — which is why new teammates can pick it up fast.

Step 1: Master the Global Word Search

Press the search icon in the top bar — or use the keyboard shortcut.

Type any contact name, email, tag, or note نص.

Results appear instantly across contacts, opportunities, and projects.

The search also indexes note content. If you remember a client mentioned “معلومات التكبير” on a call, search for “ZoomInfo” and the exact note shows up in the results.

Use quotation marks for exact phrase matches. Searching “Q1 renewal” in quotes only returns records where those two words appear together — much cleaner than the default fuzzy match.

Step 2: Use Quick-Add Shortcuts From Anywhere

Click the “+” icon in the top-right corner.

Pick contact, opportunity, task, or project.

Add records without leaving your current screen.

This is the single biggest time-saver in Capsule. You can be on an opportunity record, remember a task, add it, and get back to what you were doing — all without losing context.

Here is what this looks like:

✓ Checkpoint: The quick-add panel slides in without taking you away from your current page.

Step 3: Customize Your Dashboard Widgets

Go to the dashboard.

Click “Customize” and add widgets for tasks, opportunities, or reports.

Drag widgets to reorder them based on what you check most.

The clean interface means new teammates can start using Capsule on day one. Most users find they can move around the app without training after about 20 minutes of use.

Breadcrumb links at the top of every page make it easy to jump back — click the links to return to the previous record or list view without losing your place.

How to Use the Capsule CRM Mobile App

The Mobile App lets you manage contacts, tasks, and deals from your phone — perfect for field sales and client visits.

Here is how to use it step by step.

The Capsule mobile app is available for iOS and Android.

Mobile access matters more than most teams admit. Reps who log calls and notes from their phone right after a meeting keep records 5x more complete than reps who wait until they are back at their desk.

Step 1: Install and Log In

Download the Capsule app from the App Store or Google Play.

Log in with your Capsule credentials.

Enable notifications to get task reminders.

Turn on biometric login (Face ID or fingerprint) during setup. It is faster than typing a password and safer than staying logged in indefinitely.

Step 2: Log Calls and Add Notes On the Go

Open a contact record.

Tap “Add Note” right after a call.

Use voice-to-text to dictate notes while you drive to your next meeting.

صوت notes can be as long as you need. Capture the full conversation detail — what they asked, what you promised, next steps. The note saves in under 2 seconds.

Tag notes with categories like “Call,” “Meeting,” or “Follow-up” so they show up in the activity report for weekly reviews.

Here is what this looks like:

✓ Checkpoint: The note syncs to your desktop account instantly.

Step 3: Check Tasks and Pipeline From Anywhere

Tap “Tasks” at the bottom to see today’s to-dos.

Tap “Opportunities” to view your pipeline in a card layout.

Swipe to mark tasks complete or drag deals between stages.

The mobile app also includes caller ID. When a saved contact calls you, their Capsule record pops up so you can see history, notes, and open opportunities before you answer.

Offline mode lets you view recent records and add notes without a connection. Everything syncs when you come back online — perfect for flights or client sites with poor Wi-Fi.

Location tagging is optional. Turn it on and each note can be tied to where you added it — handy for field sales reps tracking territory coverage.

How to Use Capsule CRM Custom Fields

Custom Fields let you add extra data points to Contacts, Sales Opportunities, and Projects so the CRM fits your business exactly.

Here is how to use it step by step.

Capsule CRM allows users to add custom fields to Contacts, Sales Opportunities, and Projects.

Without custom fields, you are stuck with generic fields like “Name” and “Email.” That works for a Rolodex but not for running a real business.

With custom fields, you can capture anything that matters — renewal date, contract value, lead source, product interest, account manager. Every filter, saved list, and report can then use that data.

Step 1: Open Custom Fields Settings

Go to Account Settings.

Click “Custom Fields” in the left sidebar.

Pick the record type — Contact, Opportunity, or Project.

Each record type has its own field list. Fields are not shared across types — so if you want “Industry” on both contacts and opportunities, you create it twice.

Step 2: Add Custom Fields for Your Business

Click “+ Add Custom Field.”

Pick a field type — text, number, date, dropdown, or list.

Give it a clear name like “Industry,” “Renewal Date,” or “Contract Value.”

Use dropdowns over free-text whenever you can. Dropdowns force consistency, which means cleaner filters, saved lists, and reports six months from now.

For B2B SaaS: “Industry,” “Company Size,” “Renewal Date,” “MRR,” and “Plan Tier” cover most needs. For services: “Project Type,” “Contract End,” “Primary Contact Role,” and “Budget Range.”

Here is what this looks like:

✓ Checkpoint: The field appears on every relevant record and shows up as a filter option in saved lists.

Step 3: Use Custom Fields in Filters and Reports

Create a saved list and filter by your new custom field.

The list updates in real-time as records change.

Build dashboards around the data that matters to your business.

Custom fields also flow into exports. Pull a CSV of contacts filtered by “Industry = SaaS” and send it straight to your marketing team for a targeted campaign.

Dropdown fields are the most powerful type. Define a fixed list of values (e.g., “Lead Source: Website / Referral / Event / Cold Outreach”) and every saved list and report can group by that value.

Link between sales opportunities and projects by storing an opportunity ID in a custom field on the matching project record. This gives you a clean hand-off from sales to delivery.

Capsule CRM Pro Tips and Shortcuts

After testing Capsule CRM for two years, here are my best tips.

اختصارات لوحة المفاتيح

Action	Shortcut
Open global search	/ (forward slash)
Add a new contact	Shift + C
Add a new opportunity	Shift + O
Add a new task	Shift + T
Go to dashboard	G then D
Go to contacts	G then P

Hidden Features Most People Miss

• Dynamic Saved Lists: Build filters once and the list auto-refreshes when new contacts match — a great replacement for static segments.
• BCC Email Dropbox: Every Capsule account gets a unique email address — BCC it on any email and the thread logs to the right contact record automatically.
• Assigning Records: Assign contacts, opportunities, or projects to team members for cleaner ownership and better reporting.
• AI Summary Feature: Capsule’s newer AI summary reads contact history and gives you a recap before your next call.
• Keyboard-Only Navigation: Press “/” to search, then Shift + C, O, T, or P to create records. You can run the whole CRM without touching your mouse.
• Project Boards: Move closed-won deals into a project board with stages like Kickoff, Delivery, Review, and Complete — keeps sales and delivery in one tool.
• Shared Mailboxes: On Ultimate, teammates can share an inbox tied to Capsule. Replies log to the right record no matter who sends them.
• Data Import Mapping Save: Save your CSV field mapping. Next time you import a similar file, the mapping pre-fills and saves 10 minutes of setup.

Workflow Patterns That Scale

Three patterns I have seen work across dozens of Capsule accounts:

Weekly pipeline review: Every Monday, filter opportunities by “expected close this month” and walk the list with the sales team. Move stale deals to the right stage or mark them lost.

Monthly tag audit: Open the tag list in settings and merge duplicates. Archive tags that are no longer in use. This keeps saved-list filters clean and fast.

Quarterly integration review: Check which integrations are actually in use. Disconnect the ones you do not touch anymore — fewer connections means fewer sync failures.

Capsule CRM Common Mistakes to Avoid

Mistake #1: Importing contacts before setting up custom fields

Mistake #2: Ignoring Tracks for repeatable processes

Mistake #3: Skipping email integration

Mistake #4: Using one pipeline for every sales process

Mistake #5: Letting tags grow without a system

Capsule CRM Troubleshooting

Problem: Emails are not syncing to contact records

Cause: The Gmail add-on or Outlook add-in is not installed, or the BCC email dropbox address is wrong.

يصلح: Go to Account Settings → Integrations and install the email add-on. If you prefer BCC, copy the unique dropbox address from “My Preferences” and save it as a contact in Gmail.

Problem: Duplicate contacts after a CSV import

Cause: The import tool matched on the wrong field or the CSV contained contacts that already existed in your account.

يصلح: Go to “People & Organizations,” filter by the import tag, and use the “Merge Duplicates” option on each pair. For future imports, map on email address — it is more reliable than name.

Problem: Reports show no data on the free plan

Cause: The free plan does not include full reporting. Advanced activity and sales reporting are on the Growth plan and above.

يصلح: Start the 14-day free trial of the Growth plan to test reporting. If it fits your business, upgrade — if not, export opportunities and contacts to a spreadsheet for basic reports.

Problem: Mobile app keeps logging me out

Cause: Session expiry is short by design for security. Two-factor authentication settings can also force re-login on unknown الأجهزة.

يصلح: Enable biometric login (Face ID or fingerprint) in the app settings. Sessions renew automatically and you avoid typing your password each time.

Problem: Custom fields do not show up on the mobile app

Cause: Older app versions do not render newly added custom fields until the next full sync.

يصلح: Update the app to the latest version. Then sign out and sign back in to force a record refresh — your custom fields appear on every relevant record.

📌 ملحوظة: If none of these fix your issue, contact Capsule CRM support — they are available by email Monday through Friday for all paid plans.

ما هو نظام إدارة علاقات العملاء Capsule CRM؟

كبسولة CRM is a simple customer relationship management tool that helps you manage contacts, sales, and projects in one place.

Think of it like a shared digital Rolodex that also tracks your deals and follow-ups.

Watch this quick overview:

Capsule is built for small and mid-sized teams that want a CRM they will actually use. It includes these key features:

• إدارة جهات الاتصال: Centralize contacts with tags, data tags, and custom fields — plus data enrichment that fills in LinkedIn and company info.
• Sales Opportunities: Drag deals through a customizable Kanban pipeline with multiple sales pipelines on higher plans.
• Task Tracking: Use Tracks to automate recurring client onboarding and follow-up sequences.
• التسويق عبر البريد الإلكتروني: Run campaigns through the native Transpond integration tied to CRM contacts.
• تحليلات المبيعات: See win rate, forecast, and team performance with advanced activity and sales reporting on the Growth plan.
• التكاملات: Connect with over 70 apps including Gmail, Outlook, Xero, QuickBooks, Mailchimp, and زابير.
• سهل الاستخدام: Clean interface, short learning curve, and global word search that feels like an extension of your computer.
• تطبيق الهاتف المحمول: iOS and Android apps for logging calls, notes, and pipeline changes on the go.
• الحقول المخصصة: Add custom fields to Contacts, Sales Opportunities, and Projects so the CRM matches your business.

For a full review, see our Capsule CRM review.

Who is Capsule CRM for?

Capsule fits small and mid-sized businesses that want a CRM the whole team will actually use. Agencies, consultancies, B2B service businesses, and professional services firms all do well on Capsule.

It is less of a fit for high-volume outbound sales teams that need built-in dialers, or for enterprise teams that need custom objects and complex permission trees.

What makes Capsule different?

Three things stand out after testing Capsule side by side with HubSpot, محرك الأنابيب, and Zoho.

First, the learning curve is short. New teammates can start adding contacts and managing deals on day one. Most other CRMs need a half-day of training.

Second, projects and sales opportunities live in the same tool. You can hand off a closed-won deal to a project board without leaving Capsule.

Third, the integration depth is high for the price. Gmail, Outlook, Xero, QuickBooks, and Mailchimp all work natively — not through clunky third-party bridges.

تسعير نظام إدارة علاقات العملاء (CRM) من كابسول

Here is what Capsule CRM costs in 2026:

يخطط	سعر	الأفضل لـ
حر	$0	Solo founders and tiny teams up to 2 users and 250 contacts
بداية	18 دولارًا أمريكيًا لكل مستخدم شهريًا	الشركات الصغيرة needing a single pipeline and basic CRM
نمو	36 دولارًا أمريكيًا لكل مستخدم شهريًا	Growing teams that want automation, multiple pipelines, and advanced reports

تجربة مجانية: Yes — 14 days on any paid plan. No credit card required.

ضمان استرداد الأموال: Cancel anytime. No long-term contracts.

💰 Best Value: Growth at $36/user/month — it unlocks workflow automations, multiple sales pipelines, and advanced activity and sales reporting. Most small teams outgrow Starter within a few months, so starting here saves an awkward mid-year upgrade.

What each plan includes

Free ($0): Up to 2 users, 250 contacts, 1 sales pipeline, 1 project board, Gmail and Outlook integration, and mobile app access. Good for solo founders testing the tool.

Starter ($18/user/month): 30,000 contacts, 1 sales pipeline, 1 project board, all core integrations including Xero, QuickBooks, Mailchimp, and Zapier. Basic reports included.

Growth ($36/user/month): 60,000 contacts, 5 sales pipelines, 5 project boards, workflow automations, advanced sales reporting, custom fields, and user permissions. This is the plan most teams actually need.

Annual vs monthly billing

Pay annually and save up to 15%. The Starter plan drops to about $15 per user when billed yearly. Growth drops to about $31 per user.

If you are not sure which plan fits, start on the 14-day free trial of Growth. You will get a feel for the full feature set before committing.

Capsule CRM vs Alternatives

How does Capsule CRM compare? Here is the competitive landscape:

Watch this comparison:

أداة	الأفضل لـ	سعر	Rating
كبسولة CRM	Simple CRM for small teams	18 دولارًا شهريًا	⭐ 4.0
هاب سبوت	All-in-one marketing and sales	$15/mo	⭐ 4.5
محرك الأنابيب	مسارات المبيعات المرئية	24 دولارًا شهريًا	⭐ 4.3
Zoho CRM	Feature-rich at budget prices	$14/mo	⭐ 4.3
مبيعات جديدة	Built-in phone and AI scoring	$15/mo	⭐ 4.5

Quick picks:

• Best overall: HubSpot — rich feature set, free tier, and marketing automation built in.
• Best budget: Zoho CRM — deepest feature set per dollar and a free plan for 3 users.
• Best for beginners: Capsule CRM — clean interface, short learning curve, and easy setup.
• Best for visual sales teams: Pipedrive — purpose-built Kanban pipeline with deal-focused reporting.

🎯 Capsule CRM Alternatives

Looking for Capsule CRM alternatives? Here are the top options:

• 🚀 هاب سبوت: All-in-one CRM, marketing, and service platform with a generous free tier. Strong for teams that want sales, marketing, and help desk in one place.
• 🎨 بايب درايف: Kanban-first CRM designed for sales teams. Cleaner deal flow visualization than Capsule with deeper sales automation.
• 💰 Zoho CRM: Budget-friendly with a deep feature set including AI (Zia), custom objects, and workflow blueprints. Free plan for 3 users.
• 🧠 مبيعات جديدة: Includes built-in phone, chat, and Freddy AI for lead scoring. Better choice for phone-heavy sales teams.

For the full list, see our بدائل نظام إدارة علاقات العملاء (CRM) من كابسول guide.

⚔️ Capsule CRM Compared

Here is how Capsule CRM stacks up against each competitor:

• مقارنة بين نظام إدارة علاقات العملاء Capsule CRM ونظام إدارة علاقات العملاء HubSpot: HubSpot wins for marketing and free-tier reach. Capsule wins for simplicity and a lower paid-plan learning curve.
• نظام إدارة علاقات العملاء Capsule CRM مقابل Pipedrive: Pipedrive has stronger sales automation and multi-step workflows. Capsule is cheaper on the entry plan and covers projects natively.
• Capsule CRM vs Zoho CRM: Zoho packs far more features per dollar but takes longer to set up. Capsule is the faster route if simplicity matters more than depth.
• Capsule CRM vs Freshsales: Freshsales includes built-in calling and AI lead scoring. Capsule is better for teams focused on email and project work rather than phone sales.

Start Using Capsule CRM Now

You learned how to use every major Capsule CRM feature:

• ✅ Contact Management
• ✅ Sales Opportunities
• ✅ Task Tracking
• ✅ Email Marketing
• ✅ Sales Analytics
• ✅ Integrations
• ✅ Easy-to-Use Features
• ✅ Mobile App
• ✅ Custom Fields

Next step: Pick one feature and try it now.

Most people start with Contact Management.

It takes less than 5 minutes.

If you have a CSV of contacts ready, import it first. The whole team can start adding notes, tasks, and opportunities the same afternoon.

If you are starting from scratch, add your 20 most important contacts manually. Tag each one with their lead source and move the active ones into your sales pipeline.

The Free plan is a great place to start. When you outgrow the 250-contact limit or need advanced reports, switch to Starter at $18 per user or Growth at $36 per user.

الأسئلة الشائعة

How do you add a new person or organization?

Click the “+” icon next to “People” or “Organizations” in the top nav. Fill in name, email, phone, and company. Add tags and custom fields as needed. Capsule’s data enrichment will auto-fill LinkedIn profiles and company info on higher plans.

هل يمكنني استخدام تطبيق Capsule CRM على هاتفي؟

Yes. Capsule has native iOS and Android apps. You can log calls, add notes with voice-to-text, manage tasks, and drag deals through your sales pipeline. The app syncs with your desktop account in real time.

How to create custom fields for my business?

Go to Account Settings → Custom Fields. Pick Contacts, Sales Opportunities, or Projects. Click “+ Add Custom Field,” choose a type (text, number, date, dropdown), and save. The field appears on every matching record and in saved-list filters.

Is there a free version for small teams?

Yes. Capsule offers a Free plan for up to 2 users and 250 contacts. You get one sales pipeline, one project board, Gmail and Outlook integration, and mobile app access. No credit card required.

How do I invite my team to the account?

Go to Account Settings → Users & Permissions. Click “Invite User,” enter their email, and assign a role. They get an invite link by email. A super admin can assign records to individual teammates for cleaner ownership.