⚡ Veredicto rápido:
- Precios: Keap costs $299/month (annually billed). Capsule CRM starts free, then $18/user/month.
- Ideal para: Keap for sales and marketing automatización with invoicing and payment processing. Capsule for simple contact management.
- Diferencia clave: Keap includes a landing page builder, lead scoring, and email campaigns. Capsule leaves that to third party tools.
- Nuestra elección: Keap, because one dashboard replaces three or four separate apps.
Estos dos CRM platforms are not built for the same buyer.
Keap CRM bundles customer relationship management with marketing automation and e commerce tools.
Capsule CRM does one job well and stays out of your way.
The price gap between them is wide.
Entonces el real pregunta is how much automation your business actually needs.
Descripción general
This Keap vs Capsule CRM comparison covers pricing, key features, and ease of use.
We also break down which sales teams each CRM system suits.
Nuestro escritor spent hands-on time inside the Keap app.
Notes on Capsule come from its documentation and G2 reviews.
Our Keap CRM editor’s rating sits at 4.2, with Capsule at 4.0.
¿Qué es Keap?
Keap is a CRM platform built for small negocio sales and marketing automation.
It was formerly known as Infusionsoft and rebranded around small business automation.
The software combines CRM, email marketing, sales automation, and e commerce in one dashboard.
You can score leads, send email campaigns, and collect payments without leaving it.
Keap says setup takes as little as 20 minutes.
The short walkthrough below shows the Keap app in action.
🏆 Ganador: Keap
Keap automates almost every stage of the sales journey. Customers who use its automated tasks report saving 10 hours a week.
Precios de Keap
Keap plans are priced by contact volume, not by seat, and billed annually.
| Plan | Precio | Mejor para |
|---|---|---|
| Keap | $299/mes (facturación anual) | Pequeñas empresas running sales and marketing from one system |
| Extra users | $30 per user per month | Growing sales teams adding seats |
| Coaching experto | $499 pago único | Owners who want guided onboarding |
Pricing verified August 2026.
Prueba gratuita: 14 days, with all the features unlocked during the trial.
Garantía de devolución de dinero: None advertised. The trial is your test window, so use it fully.
📌 Nota: Onboarding includes free migration, checklists, training webinars, and a dedicated customer success manager on every plan.
⚠️ Pricing conflict flagged: Our CSV lists a single $299/month annual price. Keap’s public site shows three Keap plans instead: Lite from $79/month, Pro from $169/month, and Max from $199/month, each for 500 contacts. We use the CSV figure in every table and card here. Confirm your monthly fee on the checkout page before you pay annually, because the price climbs as your contact list grows.
Principales ventajas de Keap
Here is what Keap offers that lighter CRM providers skip:
- Creador de campañas: A visual flowchart tool for building campaigns with drag and drop tools. Advanced automations run on simple when-then logic.
- Tiempo ahorrado: Keap says automation users save 10 hours per week and report a 38% revenue lift.
- Money in the door: Built-in invoicing and payment processing, plus checkout forms for e commerce businesses.
- Lead capture: Every web form, landing page, and appointment feeds the same contact record.
- Business line: A separate number for calls and texts keeps personal and work messages apart.
- Capacidad de entrega: Keap claims a 99.5% deliverability rate on email sent through the platform.
- Alcanzar: More than 2,500 third party integrations, so your existing stack still works.
Lo que nuestro equipo observó
Our writer signed up for Keap and spent several days building campaigns, tagging a new lead, and testing automated actions. Here is what stood out:
Ventajas y desventajas de Keap
✅ Ventajas
- Automates the full sales process, from lead capture to repeat business
- Invoicing and payment processing are built in, not bolted on
- Free migration, training webinars, and a customer success manager on every plan
- 24/7 chat plus phone support on weekdays for U.S. customers
- Landing page builder and web forms remove the need for extra software
❌ Contras
- Pricing is steep for new small businesses on a tight budget
- The $499 Expert Coaching fee is a real cost for many buyers
- Costs climb once your contact list crosses each threshold
- The user community exists but is not very active
¿Qué es Capsule CRM?
Capsule CRM is a cloud-based CRM software for small to medium businesses.
It centralizes customer data for people and organisations in one place.
Each contact record holds communication history, notes, and social profiles.
The team calls this approach powerful simplicity, and it shows.
Most teams get running without a dedicated account manager or admin.
Account management, project management, and customer interactions all sit in one screen.
Here is a quick tour of the Capsule account setup.
CRM de cápsula
A great tool for keeping track of deals without training your team. The free version covers 250 contacts and two users.
Precios de Capsule CRM
Capsule CRM cost scales per user, so small teams stay cheap.
| Plan | Precio | Mejor para |
|---|---|---|
| Gratis | $0 | Solo founders with up to 250 contacts and 2 users |
| Motor de arranque | $18/usuario/mes | First paid plan for a small sales team |
| Crecimiento | $36/usuario/mes | Teams needing multiple sales pipelines and reportando herramientas |
Pricing verified August 2026.
Prueba gratuita: 14 days on any paid plan, plus a permanent free plan.
Garantía de devolución de dinero: None listed. You can downgrade to the free version instead.
📌 Nota: The free version caps storage at 50MB and drops reporting features. Paid tiers add contacts, storage, and advanced features.
⚠️ Pricing conflict flagged: Our CSV lists three tiers. Capsule’s site shows five, adding Advanced at $60 and Ultimate at $75 per user per month, with Starter at $21 and Growth at $38 on monthly billing. The $18 and $36 rates apply when you pay annually, which saves up to 15%. Every figure in this article follows the CSV.
Principales ventajas de Capsule CRM
Here is where Capsule earns its place among simple CRM platforms:
- Gestión de contactos: One view of every client interaction, so nobody repeats a call. Custom fields and tags shape records around your business.
- Tableros de proyecto: Post-sale delivery work links straight to won sales opportunities.
- Tracks: Templated task lists cover repeatable work like onboarding. Higher tiers add multi-step workflow automations.
- Integraciones: Xero, QuickBooks, and Mailchimp are native, with 1,000+ more apps through Zapier.
- Espacio de trabajo de Google: Add contacts and manage tasks from Gmail, plus Microsoft 365 access to events.
- Sales analytics: A dashboard covering conversion rates, pipeline health, and revenue forecasting.
- Aplicaciones móviles: iOS and Android apps handle tasks and contacts away from your desk.
Lo que nuestro equipo observó
Note: We have not had extended hands-on time with Capsule yet. Everything above comes from Capsule’s documentation and published user reviews on G2 and Capterra.
Capsule CRM: Ventajas y desventajas
✅ Ventajas
- Clean, user friendly layout that needs almost no training
- Free plan covers 250 contacts, which suits startups and non profits
- Contact management and sales pipeline tools are praised in G2 reviews
- Project boards keep delivery work beside the deal that created it
❌ Contras
- Thinner feature set than heavier CRM software in the same market
- Email tracking asks you to BCC an address, which gets tedious
- Support runs on email, with no live chat or help desk line
- Sync with Google Workspace and Microsoft 365 only runs one way
Comparación de características
Ten rounds decide this one. Each round covers a job small business owners actually do every week, from lead management to invoicing.
| Característica | Keap | CRM de cápsula |
|---|---|---|
| Precio inicial | $299/mes (anual) | $18/usuario/mes |
| Plan gratuito | ❌ | ✅ |
| Automatización de marketing | ✅ | ✅ (básico) |
| Puntuación de clientes potenciales | ✅ | ❌ |
| Creador de páginas de destino | ✅ | ❌ |
| Facturación y procesamiento de pagos | ✅ | ❌ |
| Tableros de proyectos | ❌ | ✅ |
| Soporte telefónico | ✅ | ❌ |
| Integraciones | 2,500+ | 60+ native |
| Mejor para | Automatización de ventas y marketing | Gestión de contactos sencilla |
1. Gestión de contactos
Mantener: Every contact record carries tags, custom fields, and full history. Tags drive the automations, so how you organize customers here decides what the rest of the CRM platform can do.
CRM cápsula: Capsule centralizes emails, calls, and files in one hub, giving a 360-degree view of each account. Contact records support custom fields too, and the layout stays readable at a glance.
2. Gestión del canal de ventas
Mantener: A visual sales pipeline shows deal stages and moves records forward with drag and drop. Stage changes can fire automated tasks, so the sales process keeps moving without a manager chasing it.
CRM cápsula: You can build multiple sales pipelines that match different sales cycles. Sales opportunities carry values and close dates, and won deals hand off to project boards for delivery.
3. Automation Builder
Mantener: The Campaign Builder is a flowchart canvas for advanced automations. Ready-made templates cover follow-up, cross sells, and reminders, and automated actions trigger on customer behavior rather than a calendar.
CRM cápsula: Tracks handle repeatable business processes as templated task lists. Multi-step workflow automations sit on higher tiers, and they cover reminders and handoffs rather than full customer journey branching.
💡 Consejo profesional: Map your workflow on paper first. Both automation engines punish vague plans, and Keap’s is deep enough to build a mess you will need help unwinding.
4. Email Marketing and Campaigns
Mantener: Email marketing campaigns run on CRM tags and segments, so messages stay targeted. Broadcasts, sequences, and sales campaigns all live inside the same tool, which helps increase conversions from cold lists.
CRM cápsula: Marketing campaigns run through the Transponder integration or Mailchimp. It works, but you manage email campaigns in a second app instead of one dashboard.
5. Lead Management and Lead Scoring
Mantener: Lead scoring rates each prospect by engagement, so your sales team calls the warmest names first and lead generation spend works harder. That single feature is why many owners recommend Keap CRM over lighter tools.
CRM cápsula: There is no automatic lead score here. You score leads yourself with custom fields and tags, which is fine at low volume and painful at high volume.
6. Landing Pages and E-commerce
Mantener: The landing page builder ships with the plan. You can connect multiple landing pages to one campaign, or run a single offer from one landing page, and checkout forms turn traffic into paid orders.
CRM cápsula: No landing pages and no e commerce features here. Capsule leans on 60+ native links plus other integrations through Zapier, so third party tools cover the gap.
⚠️ Advertencia: Capsule’s Google Workspace and Microsoft 365 sync runs one way. Updates you make in Capsule do not flow back, so treat it as a link rather than a full integration.
7. Informes y análisis
Mantener: Pipeline management reports show where deals stall and which campaigns bring more leads. The numbers tie back to tags, so you can trace revenue to the automation that earned it.
CRM cápsula: Core features cover conversion rates, pipeline health, and forecasting. Reporting tools are locked behind paid plans, so the free version cannot generate reports at all.
8. Ease of Use and AI Tools
Mantener: Keap AI drafts email copy and suggests automations from plain language prompts. The trade-off is depth: more screens, more settings, and a longer first week than lighter tools.
CRM cápsula: The minimalist layout is the selling point. Reviewers repeatedly call it user friendly, and other team members can pick it up the same afternoon without training.
9. Mobile Apps and Communication
Mantener: Email and texto live side by side, and the dedicated business line keeps work numbers separate from personal ones. Automated follow-ups fire from either channel.
CRM cápsula: The iOS and Android mobile apps handle contacts and tasks on the road. Email tracking still needs a BCC address, which reviewers flag as the clumsiest part of daily use.
10. Precios y costos
Here are both price lists side by side, straight from our data file. Our full Keap review and Capsule CRM review pages go deeper on each plan.
| Nivel de plan | Keap | CRM de cápsula |
|---|---|---|
| Gratis | ❌ | $0 |
| Plan de entrada de pago | $299/mes (facturación anual) | $18/usuario/mes (Plan Básico) |
| Nivel superior | Same plan, priced by contacts | $36/usuario/mes (Crecimiento) |
| Extra seat | $30 per user per month | Incluido en el precio por asiento. |
| Onboarding | $499 Expert Coaching (optional) | Autoservicio |
Mantener: The monthly fee looks brutal next to per-seat CRM providers. It buys marketing automation, e commerce tools, and support, so the fair comparison is Keap against three or four subscriptions combined.
CRM cápsula: A three-person team on Starter pays $54 a month. Add a mail tool and the total still lands far under Keap, which is why budget-first buyers pick Capsule.
Diferentes escenarios
| Si lo necesita | Elegir | Por qué |
|---|---|---|
| The lowest cost | CRM de cápsula | Free plan, then $18 per user |
| Sales and marketing in one app | Keap | Automation and email included |
| Procesamiento de facturación y pagos | Keap | Built into the platform |
| Delivery work after the sale | CRM de cápsula | Project boards linked to deals |
| Soporte telefónico | Keap | Weekday calls for U.S. customers |
| Fastest team adoption | CRM de cápsula | No admin or training needed |
💰 Tu presupuesto
Keap’s price is hard for a first-year business to justify. Capsule is the cheaper start, especially for trabajadores autónomos and non profits.
🔌 Tu conjunto de tecnologías
Keap connects to more than 2,500 platforms. Capsule covers Xero, QuickBooks, Mailchimp, and Google Workspace, which was called G Suite before the rename.
📈 Your Business Strategy
If growth goals depend on nurturing cold leads, Keap does that work. If your revenue comes from referrals and repeat business, Capsule is enough.
🎓 Tu nivel de experiencia
Keap gives you a customer success manager, checklists, and training webinars. Capsule expects you to figure it out, which most people manage in an hour.
Pruebas y demostraciones gratuitas 🆓
Both give you 14 days. Load real customer data during the trial, because empty pipelines make every CRM look identical.
🛟 Opciones de soporte
Keap runs 24/7 chat, email, and weekday phone lines. Capsule answers by email only, so urgent problems wait in a queue.
Guía de cambio
Already on one of them? Here is what changes if you move.
🔄 ¿Estás pensando en cambiar de Keap a Capsule CRM?
✅ Lo que ganarás:
- A much lower bill, starting with a free plan
- Project boards that carry won deals through delivery
- A simpler screen your whole team will actually open
❌ Lo que perderás:
- Lead scoring and behavior-based automated tasks
- The landing page builder, web forms, and checkout forms
- Invoicing, payments, and the dedicated business line
📋 Cómo cambiar:
- Export contacts, tags, and notes from Keap as CSV files
- Open a Capsule account and map tags to custom fields
- Rebuild live campaigns in Mailchimp or Transpond before you cancel
🔄 ¿Estás pensando en cambiar de Capsule CRM a Keap?
✅ Lo que ganarás:
- Marketing automation and email marketing in the same system
- Lead capture pages and payments without extra software
- Free migration help and a customer success manager
❌ Lo que perderás:
- The free version and the low per-seat cost
- Paneles de proyecto para trabajos posteriores a la venta
- The stripped-back screen your team learned in a day
📋 Cómo cambiar:
- Export contacts and sales opportunities from Capsule
- Start the 14-day trial and ask for the free migration
- Rebuild one campaign first, then move the rest
Lo que nuestra reseña no cubrió
We looked at both tools as a small business owner would, not as an enterprise buyer. We did not test API work, bulk licensing, or Capsule’s premium integrations on its top tiers. Our notes reflect the August 2026 versions. If you manage 50 users or run a regulated industry, your priorities will differ from ours.
Veredicto final
| Categoría | Ganador |
|---|---|
| 💰 Precios | CRM de cápsula |
| 🚀 Automatización | Keap |
| 📧 Marketing por correo electrónico | Keap |
| 🎯 Gestión de clientes potenciales | Keap |
| 👶 Facilidad de uso | CRM de cápsula |
| 🔌 Integraciones | Keap |
| 📊 Informando | Atar |
| 🏆 Ganador absoluto | Keap |
🏆 GANADOR: KEAP
Keap wins 4 of 7 categories.
Ideal para: sales and marketing automation, e commerce businesses, service firms that bill from the CRM
There is no perfect CRM here, only a fair trade. Keap costs more and asks for a week of setup, then hands you automation, invoicing, and lead scoring in one place.
There is no single mejor CRM for every buyer. Use Capsule if you only need somewhere clean to park customer records. It is honest about being simple, and that honesty is why small teams stay on it for years.
We recommend Keap CRM when automation will pay for itself. Ten hours a week back, by Keap’s own numbers, covers the fee for most established businesses.
Más de Keap comparado
Here is how Keap features hold up against other CRMs buyers shortlist:
Sigue ganando: built-in invoicing, a flat price with no per-seat surprise, hands-on onboarding with free migration
HubSpot triunfa en: a genuinely usable free tier, deeper reporting features, a larger library of add ons
Keap contra Campaña activa
Sigue ganando: payments and checkout in the same tool, a dedicated business line, phone support for U.S. accounts
ActiveCampaign gana en: cheaper entry pricing, finer email split testing, more send-time controls
Sigue ganando: marketing automations out of the box, lead scoring, e commerce tools
Pipedrive Gana en: per-user pricing, a faster learning curve, tighter deal forecasting
Sigue ganando: a steadier interface, stronger onboarding, clearer contact-based plans
GoHighLevel Gana en: agency sub-accounts, white labeling, unlimited client workspaces
Más información sobre Capsule CRM comparada
And here is where Capsule lands against three rival CRM platforms.
CRM de cápsula frente a HubSpot
Capsule gana en: predictable per-seat cost, faster setup, project boards for delivery work
HubSpot triunfa en: marketing automation depth, native email campaigns, richer dashboards
Capsule gana en: a cleaner screen, quicker adoption, less setup work before your first deal
Zoho gana en: lower per-user rates, built-in analytics, a wider suite of connected apps
Capsule CRM vs Freshsales
Capsule gana en: simpler daily use, Tracks for repeatable work, Xero and QuickBooks links
Freshsales gana en: built-in calling, AI deal insights, an in-app help desk channel
Preguntas frecuentes
¿Para qué se utiliza Keap?
Small businesses use it to organize leads, automate follow-up, send email campaigns, and take payments. It replaces several separate apps with one system.
¿Es fácil usar Keap?
Basic setup takes about 20 minutes. Deeper automation work takes longer, which is why onboarding includes checklists, videos, and a success manager.
¿Para qué se utiliza Capsule CRM?
It stores contacts, tracks sales opportunities, and manages tasks for small and medium teams. Think tidy record keeping rather than heavy automation.
¿Cuánto cuesta Capsule CRM?
Nothing for up to 250 contacts and two users. Paid tiers run $18 per user monthly on Starter and $36 on Growth.
¿Qué es mejor que Keap?
Nothing is better for everyone. Capsule beats it on price and simplicity, HubSpot on free features, Pipedrive on pure deal tracking.
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