¿Cómo usar FreshBooks para pequeñas empresas en 2026?

Inicio rápido

Esta guía abarca todas las funciones de FreshBooks:

• Empezando — Create your FreshBooks account and finish basic setup
• Cómo utilizar la facturación personalizada — Brand every invoice with your company logo and colors
• How to Use Easy Navigation — Find any report or client from one simple sidebar
• Cómo utilizar la gestión de pagos — Accept card and PayPal payments directly on your invoices
• Cómo utilizar los pagos anticipados — Charge saved cards and bill retainer clients on schedule
• Cómo usar la integración de aplicaciones — Sync payroll, eCommerce, and project tools with your books
• Cómo utilizar el seguimiento del tiempo — Log billable hours and pull them onto invoices instantly
• Cómo utilizar la categorización de gastos — Sort spending into tax-ready expense categories automatically
• Cómo utilizar la gestión de proyectos — Run projects with budgets and client feedback in one place
• Cómo usar el seguimiento de kilometraje — Log business drives automatically and claim every deductible mile

Tiempo necesario: 5 minutos por función

También en esta guía: Consejos profesionales | Errores comunes | Solución de problemas | Precios | Alternativas

¿Por qué confiar en esta guía?

I have run my own invoices through FreshBooks for over two years and tested every feature below. This FreshBooks tutorial comes from real hands-on use, not vendor screenshots.

FreshBooks is cloud-based contabilidad software built for people who never trained as an accountant.

Mayoría negocio owners only ever touch invoices and stop there.

This comprehensive guide shows you how to use FreshBooks properly, feature by feature.

Tutorial de FreshBooks

This How to Use FreshBooks tutorial walks through every feature in order, from your first login to the reports your accountant actually asks for.

FreshBooks

Stop losing evenings to teneduría de libros. FreshBooks handles invoices, expenses, and online payments in one place, and its customers get paid an average of five days faster. Try it free for 30 days — no credit card needed.

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Introducción a FreshBooks

Finish this one-time setup before you touch any feature.

Tarda unos tres minutos en cualquier ordenador.

Here is what the setup looked like when I ran it:

Ahora vamos a repasar cada paso.

Paso 1: Crea tu cuenta

Go to the FreshBooks website and click Try It Free.

Enter your email, pick a password, then add your company name and industry.

✓ Control: A confirmation email lands in your bandeja de entrada within a minute.

Paso 2: Configura el perfil de tu empresa

Open Settings, then Business Profile, and add your address and contact details.

Upload your company logo here so every invoice carries it. Click Save Changes when you are done.

Here is the dashboard you land on afterwards:

✓ Control: The dashboard shows outstanding invoices, spending, and revenue cards.

Step 3: Connect Your Bank and Import Clients

Choose Connect Your Bank to pull balances and categorize transactions automatically.

Then import clients and vendors from CSV files, or add a new client by hand.

Cómo usar la facturación personalizada de FreshBooks

Facturación personalizada lets you build branded invoices with your company logo, colors, and payment terms in minutes.

Aquí te mostramos cómo usarlo paso a paso.

Step 1: Open the Invoices Tab

Click Invoices in the left sidebar, then hit New Invoice.

The blank invoice loads with your company profile already filled in.

Step 2: Add Your Client and Line Items

Pick a client, then add each service with a rate and quantity.

You can add late fees, discounts, and tax lines from the same screen.

Así es como se ve:

✓ Control: A live preview of the invoice appears on the right side.

Step 3: Apply Branding and Send

Upload your company logo, pick a color, then click Send.

Save the layout as one of your recurring templates for next month.

How to Use FreshBooks Easy Navigator

Easy Navigation lets you reach every report, client, and expense from one sidebar without hunting through menus.

Aquí te mostramos cómo usarlo paso a paso.

Step 1: Scan the Left Sidebar

Every core area sits in one column: Clients, Invoices, Expenses, Reports.

Nothing is buried three menus deep like in other accounting software.

Step 2: Use the Dashboard Cards

The dashboard shows outstanding invoices, revenue, and spending at a glance.

Click any card to jump straight into the underlying data.

Así es como se ve:

✓ Control: The dashboard loads with live totals instead of empty placeholders.

Step 3: Pin What You Use Daily

Open Settings and reorder the sidebar to match your routine.

Mayoría trabajadores autónomos keep Invoices and Expenses at the top.

How to Use FreshBooks Payment Manager

Gestión de pagos lets you accept online payments by card or PayPal and watch invoices mark themselves paid.

Aquí te mostramos cómo usarlo paso a paso.

Paso 1: Habilitar pagos en línea

Go to Settings, then Payments, and switch on card acceptance.

You can also connect PayPal and other payment processors from the same panel.

Step 2: Attach Payment to an Invoice

Open any invoice and tick Allow Online Payments before sending.

Clients then pay from the client portal without creating an account.

Así es como se ve:

✓ Control: A Pay Now button appears on the client preview of your invoice.

Step 3: Track What Landed

Open the Payments screen to see cleared, pending, and failed money.

Each payment links back to the invoice it settled.

Cómo usar los pagos avanzados de FreshBooks

Pagos anticipados lets you store card details, charge subscriptions, and bill retainers on a fixed schedule.

Aquí te mostramos cómo usarlo paso a paso.

Step 1: Turn On Advanced Payments

Open Settings, then Payments, and add the Advanced Payments add-on.

This unlocks saved cards and virtual terminal charges.

Step 2: Save a Client Card

Open a client record and store their card with written permission.

The card is tokenized, so raw contact details never sit on your computer.

Así es como se ve:

✓ Control: The client record shows a saved card and an active schedule.

Step 3: Set the Recurring Schedule

Create a recurring profile with the amount, start date, and interval.

FreshBooks then charges the card and emails a receipt automatically.

Cómo usar la integración de aplicaciones de FreshBooks

Integración de aplicaciones lets you connect payroll, eCommerce, and project tools so your financial information stays in sync.

Aquí te mostramos cómo usarlo paso a paso.

Paso 1: Abre la App Store.

Click your profile icon, then choose Integrations to navegar the app store.

Categories cover payroll, inventory, eCommerce, and email marketing.

Step 2: Connect Your Stack

Pick an app, click Connect, then sign in to that service.

Connect FreshBooks to Gusto and you can run payroll without leaving your books.

Así es como se ve:

✓ Control: The connected app shows a green status badge and a last-sync time.

Step 3: Check the Sync

Return to Integrations and confirm the status reads Connected.

Data flows both ways within a few minutes.

How to Use FreshBooks Time Tracker

Seguimiento del tiempo lets you track time against clients and projects, then pull those hours straight onto an invoice.

Aquí te mostramos cómo usarlo paso a paso.

Step 1: Start a Timer

Open Time Tracking and click the timer, then pick a client and project.

You can also enter hours manually at the end of the day.

Step 2: Tag the Work

Add a service and a short note so the line item explains itself.

Mark the entry billable or internal before you save.

Así es como se ve:

✓ Control: The weekly timesheet shows your hours grouped by client.

Step 3: Bill the Hours

Create an invoice and choose Add Unbilled Time.

Every logged hour drops in with the correct rate applied.

How to Use FreshBooks Expense Categorizer

Categorización de gastos lets you sort every purchase into expense categories that map to your tax return.

Aquí te mostramos cómo usarlo paso a paso.

Step 1: Import Your Spending

Connect your bank so new expenses import overnight.

You can also upload CSV files or add purchases by hand.

Step 2: Assign Categories

Open each item and pick a category such as Meals or Software.

Attach receipts by dragging a photo onto the entry.

Así es como se ve:

✓ Control: Uncategorized spending drops toward zero on the Expenses screen.

Step 3: Set Category Rules

Save a rule so the same vendor is coded the same way next time.

Rules apply to every future import automatically.

How to Use FreshBooks Project Manager

Gestión de proyectos lets you run projects with budgets, shared files, and client comments in one workspace.

Aquí te mostramos cómo usarlo paso a paso.

Step 1: Create the Project

Click Projects, then New Project, and set a flat fee or hourly budget.

Assign a new client or an existing one during setup.

Step 2: Invite the Team

Use Add Team Member to invite team members and set their basic information.

Contractors see only the projects you share with them.

Así es como se ve:

✓ Control: The project page lists your team, files, and a live budget bar.

Step 3: Watch the Budget

The project header shows hours logged against hours budgeted.

Discuss changes in the built-in comment thread.

How to Use FreshBooks Mileage Tracker

Seguimiento de kilometraje lets you log business trips automatically and claim every deductible mile at tax time.

Aquí te mostramos cómo usarlo paso a paso.

Step 1: Enable Mileage on Mobile

Open the app, tap Mileage, and allow location access.

The app then detects drives in the background.

Step 2: Swipe to Sort Trips

Swipe right for business trips and left for personal ones.

Each business drive gets the current deduction rate applied.

Así es como se ve:

✓ Control: The Mileage tab shows a running deduction total for the year.

Step 3: Export for Your Accountant

Open the mileage report and export it as a file.

Send it to your accountant with the rest of your year-end reports.

Consejos y atajos profesionales para FreshBooks

After two years inside the FreshBooks platform, these are the helpful tips I keep coming back to.

Atajos de teclado

Características ocultas que la mayoría de la gente pasa por alto

• Recurring templates: Save any invoice as a template and FreshBooks bills that client on schedule forever.
• Journal entries: Plus plans let you create journal entries by hand for adjustments your bank feed cannot see.
• Client portal notes: Clients can reply on the invoice itself, which keeps approval history with the bill.
• Retainer reports: Track drawn-down hours against prepaid blocks so you know when to top clients up.

Errores comunes que debes evitar en FreshBooks

Error n.º 1: Omitir la conciliación bancaria

Mistake #2: Sending Invoices Without Payment Terms

Mistake #3: Leaving Expenses Uncategorized

Solución de problemas de FreshBooks

Problem: Bank Feed Stopped Importing

Causa: Your bank changed its login rules, so the connection expired.

Arreglar: Open Banking, click the flagged account, and re-enter your password to reauthorize.

Problem: Client Says the Invoice Never Arrived

Causa: Invoice emails often land in spam or in an unmonitored billing inbox.

Arreglar: Check the invoice status for Viewed, then resend or share the client portal link directly.

Problem: Reports Show the Wrong Income

Causa: Duplicate entries appear when a payment is recorded by hand and imported by the bank.

Arreglar: Open the Expenses and Payments screens, filter by date, and delete the duplicate.

📌 Nota: If none of these help, the FreshBooks support team answers by phone and email.

¿Qué es FreshBooks?

FreshBooks is cloud-based accounting software that helps pequeña empresa owners handle invoices, expenses, and online payments without hiring a bookkeeper.

Think of it as a billing asistente that also keeps your books tidy.

Mira este breve resumen:

Incluye estas características clave:

• Facturación personalizada: Design and send invoices that carry your own branding and terms.
• Navegación fácil: A plain sidebar that keeps every tool one click away.
• Gestión de pagos: Collect online payments and reconcile them without manual entry.
• Pagos anticipados: Recurring billing and saved cards for retainer work.
• Integración de aplicaciones: Hundreds of connections to the other tools you already run.
• Seguimiento del tiempo: A built-in timer that turns logged hours into billable lines.
• Categorización de gastos: Automatic categories that keep managing expenses painless.
• Gestión de proyectos: Project workspaces that keep scope, files, and billing together.
• Seguimiento de kilometraje: Automatic drive logging for anyone who bills windshield time.

FreshBooks customers get paid an average of five days faster than businesses that bill by hand.

Para una revisión completa, consulte nuestra Reseña de FreshBooks.

Precios de FreshBooks

Here is what FreshBooks costs in 2026:

Prueba gratuita: Yes — 30 days, no card required.

Garantía de devolución de dinero: No formal guarantee, but you can cancel any month.

💰 Mejor relación calidad-precio: Plus at $38/month — it adds double-entry accounting, recurring templates, and the reports your accountant expects.

FreshBooks frente a alternativas

So how does FreshBooks compare against other accounting software?

Selecciones rápidas:

• Mejor en general: FreshBooks — easiest way to send invoices and get paid on time.
• Mejor presupuesto: Ola — free invoicing for freelancers watching every dollar.
• Ideal para principiantes: FreshBooks — nothing here assumes you know debits from credits.
• Best for deep accounting: QuickBooks — more accountants know it inside out.

🎯 Alternativas a FreshBooks

¿Buscas alternativas a FreshBooks? Aquí tienes las mejores opciones:

• 🚀 Rompecabezas IO: Automated bookkeeping built for venture-backed startups that live inside their accounting data.
• 📊 Destreza: Receipt and document capture that feeds clean data into your existing books.
• 🌟 Xero: Full double-entry accounting with unlimited users on every plan and deep bank feeds.
• 🛒 Sínder: Syncs Shopify, Amazon, and Stripe sales into your books line by line.
• ✅ Fin de mes fácil: Month-end close checklists that keep bookkeeping teams on the same schedule.
• 🏢 Docyt: AI bookkeeping for restaurante groups and franchises with many locations to reconcile.
• 🔧 Sabio: Long-established accounting with inventory and payroll modules for established firms.
• 💼 Libros de Zoho: Affordable books that plug into the wider Zoho suite of business apps.
• 💰 Ola: Free invoicing and accounting for freelancers who only pay transaction fees.
• 🏠 Acelerar: Personal and light business finance tracking for landlords and sole traders.
• 📥 Hubdoc: Pulls bills and statements from vendors automatically, then files them for you.
• 🧾 Expensificar: Expense reports and corporate cards for teams that reimburse staff often.
• ⭐ QuickBooks: The most widely used accounting software, with the deepest accountant support network.
• ⚡ Entrada automática: Scans invoices and receipts, then publishes the data into your ledger.
• 🏛️ NetSuite: Enterprise resource planning with accounting, inventory, and reporting for large companies.

Para ver la lista completa, consulte nuestra Alternativas a FreshBooks guía.

⚔️ Comparativa de FreshBooks

Here is how FreshBooks stacks up against each competitor:

• FreshBooks frente a Puzzle IO: FreshBooks wins on invoicing and client work. Puzzle IO suits startup finance teams better.
• FreshBooks frente a Dext: Dext only captures paperwork. FreshBooks is the full accounting software around it.
• FreshBooks frente a Xero: Xero costs less per seat. FreshBooks is easier for non-accountants to learn quickly.
• FreshBooks frente a Synder: Synder handles high-volume eCommerce. FreshBooks handles service billing and client invoices.
• FreshBooks vs. Fin de mes fácil: Easy Month End manages the close. FreshBooks actually runs the daily books.
• FreshBooks frente a Docyt: Docyt costs far more. FreshBooks fits solo operators and small teams.
• FreshBooks frente a Sage: Sage offers deeper modules. FreshBooks offers a friendlier interface and faster setup.
• FreshBooks frente a Zoho Books: Zoho Books is cheaper. FreshBooks has better invoicing and stronger client-facing features.
• FreshBooks frente a Wave: Wave costs nothing to start. FreshBooks adds time tracking, projects, and real support.
• FreshBooks frente a Quicken: Quicken leans personal. FreshBooks is built for client billing and business finances.
• FreshBooks frente a Hubdoc: Hubdoc only collects documents. FreshBooks records, bills, and reports on them.
• FreshBooks frente a Expensify: Expensify is built for reimbursements. FreshBooks covers invoicing and full accounting.
• FreshBooks frente a QuickBooks: QuickBooks has more depth. FreshBooks is easier to learn and faster to invoice with.
• FreshBooks vs. AutoEntry: AutoEntry is an add-on. FreshBooks is the accounting platform it would feed.
• FreshBooks frente a NetSuite: NetSuite serves enterprises. FreshBooks serves freelancers and small business owners.

Empiece a usar FreshBooks ahora

You now know how to use FreshBooks across every major feature:

• ✅ Facturación personalizada
• ✅ Easy Navigation
• ✅ Gestión de pagos
• ✅ Pagos por adelantado
• ✅ Integración de aplicaciones
• ✅ Seguimiento del tiempo
• ✅ Categorización de gastos
• ✅ Gestión de proyectos
• ✅ Seguimiento de kilometraje

Siguiente paso: Pick one feature and try it today.

Most people start with Custom Invoicing, because that is where the money is.

It takes less than five minutes to send your first bill.

Preguntas frecuentes

¿Es fácil aprender a usar FreshBooks?

Yes. FreshBooks was designed for non-accountants, so most small business owners send their first invoice within 15 minutes of signing up.

¿Cuáles son las desventajas de FreshBooks?

Per-client pricing caps get expensive, extra users cost $11 each, and inventory tracking is limited compared with other accounting software.

¿Cómo funciona FreshBooks?

You connect your bank, add clients, then bill them. FreshBooks records payments, sorts expenses, and builds your reports from that activity.

¿Es FreshBooks más fácil de usar que QuickBooks?

For invoicing and time tracking, yes. QuickBooks offers deeper accounting features, but FreshBooks has the simpler learning curve for freelancers.

¿Cuánto cuesta FreshBooks al mes?

Lite is $21/month, Plus is $38/month, and Premium is $65/month. The Select plan uses custom pricing for larger teams.