Come utilizzare FreshBooks per le piccole imprese nel 2026?

Avvio rapido

Questa guida illustra tutte le funzionalità di FreshBooks:

• Iniziare — Create your FreshBooks account and finish basic setup
• Come utilizzare la fatturazione personalizzata — Brand every invoice with your company logo and colors
• How to Use Easy Navigation — Find any report or client from one simple sidebar
• Come utilizzare la gestione dei pagamenti — Accept card and PayPal payments directly on your invoices
• Come utilizzare i pagamenti anticipati — Charge saved cards and bill retainer clients on schedule
• Come utilizzare l'integrazione delle app — Sync payroll, eCommerce, and project tools with your books
• Come utilizzare il monitoraggio del tempo — Log billable hours and pull them onto invoices instantly
• Come utilizzare la categorizzazione delle spese — Sort spending into tax-ready expense categories automatically
• Come utilizzare la gestione dei progetti — Run projects with budgets and client feedback in one place
• Come utilizzare il monitoraggio del chilometraggio — Log business drives automatically and claim every deductible mile

Tempo necessario: 5 minuti per ogni servizio

In questa guida troverete anche: Consigli professionali | Errori comuni | Risoluzione dei problemi | Prezzi | Alternative

Perché fidarsi di questa guida

I have run my own invoices through FreshBooks for over two years and tested every feature below. This FreshBooks tutorial comes from real hands-on use, not vendor screenshots.

FreshBooks is cloud-based contabilità software built for people who never trained as an accountant.

Maggior parte Attività commerciale owners only ever touch invoices and stop there.

This comprehensive guide shows you how to use FreshBooks properly, feature by feature.

Tutorial di FreshBooks

This How to Use FreshBooks tutorial walks through every feature in order, from your first login to the reports your accountant actually asks for.

FreshBooks

Stop losing evenings to contabilità. FreshBooks handles invoices, expenses, and online payments in one place, and its customers get paid an average of five days faster. Try it free for 30 days — no credit card needed.

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Guida introduttiva a FreshBooks

Finish this one-time setup before you touch any feature.

It takes about three minutes on any computer.

Here is what the setup looked like when I ran it:

Ora analizziamo passo passo ciascuna fase.

Passaggio 1: crea il tuo account

Go to the FreshBooks website and click Try It Free.

Enter your email, pick a password, then add your company name and industry.

✓ Punto di controllo: A confirmation email lands in your posta in arrivo within a minute.

Passaggio 2: Configura il profilo della tua azienda

Open Settings, then Business Profile, and add your address and contact details.

Upload your company logo here so every invoice carries it. Click Save Changes when you are done.

Here is the dashboard you land on afterwards:

✓ Punto di controllo: The dashboard shows outstanding invoices, spending, and revenue cards.

Step 3: Connect Your Bank and Import Clients

Choose Connect Your Bank to pull balances and categorize transactions automatically.

Then import clients and vendors from CSV files, or add a new client by hand.

Come utilizzare la fatturazione personalizzata di FreshBooks

Fatturazione personalizzata lets you build branded invoices with your company logo, colors, and payment terms in minutes.

Ecco come usarlo passo dopo passo.

Step 1: Open the Invoices Tab

Click Invoices in the left sidebar, then hit New Invoice.

The blank invoice loads with your company profile already filled in.

Step 2: Add Your Client and Line Items

Pick a client, then add each service with a rate and quantity.

You can add late fees, discounts, and tax lines from the same screen.

Ecco come si presenta:

✓ Punto di controllo: A live preview of the invoice appears on the right side.

Step 3: Apply Branding and Send

Upload your company logo, pick a color, then click Send.

Save the layout as one of your recurring templates for next month.

How to Use FreshBooks Easy Navigator

Easy Navigation lets you reach every report, client, and expense from one sidebar without hunting through menus.

Ecco come usarlo passo dopo passo.

Step 1: Scan the Left Sidebar

Every core area sits in one column: Clients, Invoices, Expenses, Reports.

Nothing is buried three menus deep like in other accounting software.

Step 2: Use the Dashboard Cards

The dashboard shows outstanding invoices, revenue, and spending at a glance.

Click any card to jump straight into the underlying data.

Ecco come si presenta:

✓ Punto di controllo: The dashboard loads with live totals instead of empty placeholders.

Step 3: Pin What You Use Daily

Open Settings and reorder the sidebar to match your routine.

Maggior parte liberi professionisti keep Invoices and Expenses at the top.

How to Use FreshBooks Payment Manager

Gestione dei pagamenti lets you accept online payments by card or PayPal and watch invoices mark themselves paid.

Ecco come usarlo passo dopo passo.

Passaggio 1: Abilita i pagamenti online

Go to Settings, then Payments, and switch on card acceptance.

You can also connect PayPal and other payment processors from the same panel.

Step 2: Attach Payment to an Invoice

Open any invoice and tick Allow Online Payments before sending.

Clients then pay from the client portal without creating an account.

Ecco come si presenta:

✓ Punto di controllo: A Pay Now button appears on the client preview of your invoice.

Step 3: Track What Landed

Open the Payments screen to see cleared, pending, and failed money.

Each payment links back to the invoice it settled.

Come utilizzare i pagamenti avanzati di FreshBooks

Pagamenti anticipati lets you store card details, charge subscriptions, and bill retainers on a fixed schedule.

Ecco come usarlo passo dopo passo.

Step 1: Turn On Advanced Payments

Open Settings, then Payments, and add the Advanced Payments add-on.

This unlocks saved cards and virtual terminal charges.

Step 2: Save a Client Card

Open a client record and store their card with written permission.

The card is tokenized, so raw contact details never sit on your computer.

Ecco come si presenta:

✓ Punto di controllo: The client record shows a saved card and an active schedule.

Step 3: Set the Recurring Schedule

Create a recurring profile with the amount, start date, and interval.

FreshBooks then charges the card and emails a receipt automatically.

Come utilizzare l'integrazione con le app di FreshBooks

Integrazione delle app lets you connect payroll, eCommerce, and project tools so your financial information stays in sync.

Ecco come usarlo passo dopo passo.

Passaggio 1: Apri l'App Store

Click your profile icon, then choose Integrations to navigare the app store.

Categories cover payroll, inventory, eCommerce, and email marketing.

Step 2: Connect Your Stack

Pick an app, click Connect, then sign in to that service.

Connect FreshBooks to Gusto and you can run payroll without leaving your books.

Ecco come si presenta:

✓ Punto di controllo: The connected app shows a green status badge and a last-sync time.

Step 3: Check the Sync

Return to Integrations and confirm the status reads Connected.

Data flows both ways within a few minutes.

How to Use FreshBooks Time Tracker

Monitoraggio del tempo lets you track time against clients and projects, then pull those hours straight onto an invoice.

Ecco come usarlo passo dopo passo.

Step 1: Start a Timer

Open Time Tracking and click the timer, then pick a client and project.

You can also enter hours manually at the end of the day.

Step 2: Tag the Work

Add a service and a short note so the line item explains itself.

Mark the entry billable or internal before you save.

Ecco come si presenta:

✓ Punto di controllo: The weekly timesheet shows your hours grouped by client.

Step 3: Bill the Hours

Create an invoice and choose Add Unbilled Time.

Every logged hour drops in with the correct rate applied.

How to Use FreshBooks Expense Categorizer

Categorizzazione delle spese lets you sort every purchase into expense categories that map to your tax return.

Ecco come usarlo passo dopo passo.

Step 1: Import Your Spending

Connect your bank so new expenses import overnight.

You can also upload CSV files or add purchases by hand.

Step 2: Assign Categories

Open each item and pick a category such as Meals or Software.

Attach receipts by dragging a photo onto the entry.

Ecco come si presenta:

✓ Punto di controllo: Uncategorized spending drops toward zero on the Expenses screen.

Step 3: Set Category Rules

Save a rule so the same vendor is coded the same way next time.

Rules apply to every future import automatically.

How to Use FreshBooks Project Manager

Gestione del progetto lets you run projects with budgets, shared files, and client comments in one workspace.

Ecco come usarlo passo dopo passo.

Step 1: Create the Project

Click Projects, then New Project, and set a flat fee or hourly budget.

Assign a new client or an existing one during setup.

Step 2: Invite the Team

Use Add Team Member to invite team members and set their basic information.

Contractors see only the projects you share with them.

Ecco come si presenta:

✓ Punto di controllo: The project page lists your team, files, and a live budget bar.

Step 3: Watch the Budget

The project header shows hours logged against hours budgeted.

Discuss changes in the built-in comment thread.

How to Use FreshBooks Mileage Tracker

Tracciamento del chilometraggio lets you log business trips automatically and claim every deductible mile at tax time.

Ecco come usarlo passo dopo passo.

Step 1: Enable Mileage on Mobile

Open the app, tap Mileage, and allow location access.

The app then detects drives in the background.

Step 2: Swipe to Sort Trips

Swipe right for business trips and left for personal ones.

Each business drive gets the current deduction rate applied.

Ecco come si presenta:

✓ Punto di controllo: The Mileage tab shows a running deduction total for the year.

Step 3: Export for Your Accountant

Open the mileage report and export it as a file.

Send it to your accountant with the rest of your year-end reports.

Suggerimenti e scorciatoie per FreshBooks Pro

After two years inside the FreshBooks platform, these are the helpful tips I keep coming back to.

Scorciatoie da tastiera

Funzionalità nascoste che la maggior parte delle persone non nota

• Recurring templates: Save any invoice as a template and FreshBooks bills that client on schedule forever.
• Journal entries: Plus plans let you create journal entries by hand for adjustments your bank feed cannot see.
• Client portal notes: Clients can reply on the invoice itself, which keeps approval history with the bill.
• Retainer reports: Track drawn-down hours against prepaid blocks so you know when to top clients up.

Errori comuni da evitare con FreshBooks

Errore n. 1: Saltare la riconciliazione bancaria

Mistake #2: Sending Invoices Without Payment Terms

Mistake #3: Leaving Expenses Uncategorized

Risoluzione dei problemi di FreshBooks

Problem: Bank Feed Stopped Importing

Causa: Your bank changed its login rules, so the connection expired.

Aggiustare: Open Banking, click the flagged account, and re-enter your password to reauthorize.

Problem: Client Says the Invoice Never Arrived

Causa: Invoice emails often land in spam or in an unmonitored billing inbox.

Aggiustare: Check the invoice status for Viewed, then resend or share the client portal link directly.

Problem: Reports Show the Wrong Income

Causa: Duplicate entries appear when a payment is recorded by hand and imported by the bank.

Aggiustare: Open the Expenses and Payments screens, filter by date, and delete the duplicate.

📌 Nota: If none of these help, the FreshBooks support team answers by phone and email.

Che cos'è FreshBooks?

FreshBooks is cloud-based accounting software that helps piccola impresa owners handle invoices, expenses, and online payments without hiring a bookkeeper.

Think of it as a billing assistente that also keeps your books tidy.

Guarda questa breve panoramica:

Include le seguenti caratteristiche principali:

• Fatturazione personalizzata: Design and send invoices that carry your own branding and terms.
• Navigazione facile: A plain sidebar that keeps every tool one click away.
• Gestione dei pagamenti: Collect online payments and reconcile them without manual entry.
• Pagamenti anticipati: Recurring billing and saved cards for retainer work.
• Integrazione delle app: Hundreds of connections to the other tools you already run.
• Monitoraggio del tempo: A built-in timer that turns logged hours into billable lines.
• Categorizzazione delle spese: Automatic categories that keep managing expenses painless.
• Gestione del progetto: Project workspaces that keep scope, files, and billing together.
• Monitoraggio del chilometraggio: Automatic drive logging for anyone who bills windshield time.

FreshBooks customers get paid an average of five days faster than businesses that bill by hand.

Per una recensione completa, consulta la nostra Recensione di FreshBooks.

Prezzi di FreshBooks

Here is what FreshBooks costs in 2026:

Prova gratuita: Yes — 30 days, no card required.

Garanzia di rimborso: No formal guarantee, but you can cancel any month.

💰 Miglior rapporto qualità-prezzo: Plus at $38/month — it adds double-entry accounting, recurring templates, and the reports your accountant expects.

FreshBooks vs alternative

So how does FreshBooks compare against other accounting software?

Scelte rapide:

• Il migliore in assoluto: FreshBooks — easiest way to send invoices and get paid on time.
• Miglior budget: Onda — free invoicing for freelancers watching every dollar.
• Ideale per principianti: FreshBooks — nothing here assumes you know debits from credits.
• Best for deep accounting: QuickBooks — more accountants know it inside out.

🎯 Alternative a FreshBooks

Cerchi alternative a FreshBooks? Ecco le migliori opzioni:

• 🚀 Puzzle IO: Automated bookkeeping built for venture-backed startups that live inside their accounting data.
• 📊 Destra: Receipt and document capture that feeds clean data into your existing books.
• 🌟 Xero: Full double-entry accounting with unlimited users on every plan and deep bank feeds.
• 🛒 Sinder: Syncs Shopify, Amazon, and Stripe sales into your books line by line.
• ✅ Fine mese facile: Month-end close checklists that keep bookkeeping teams on the same schedule.
• 🏢 Docyt: AI bookkeeping for ristorante groups and franchises with many locations to reconcile.
• 🔧 Saggio: Long-established accounting with inventory and payroll modules for established firms.
• 💼 Zoho Books: Affordable books that plug into the wider Zoho suite of business apps.
• 💰 Onda: Free invoicing and accounting for freelancers who only pay transaction fees.
• 🏠 Accelerare: Personal and light business finance tracking for landlords and sole traders.
• 📥 Hubdoc: Pulls bills and statements from vendors automatically, then files them for you.
• 🧾 Expensify: Expense reports and corporate cards for teams that reimburse staff often.
• ⭐ QuickBooks: The most widely used accounting software, with the deepest accountant support network.
• ⚡ Ingresso automatico: Scans invoices and receipts, then publishes the data into your ledger.
• 🏛️ NetSuite: Enterprise resource planning with accounting, inventory, and reporting for large companies.

Per l'elenco completo, consultare il nostro Alternative a FreshBooks guida.

⚔️ Confronto con FreshBooks

Here is how FreshBooks stacks up against each competitor:

• FreshBooks contro Puzzle IO: FreshBooks wins on invoicing and client work. Puzzle IO suits startup finance teams better.
• FreshBooks contro Dext: Dext only captures paperwork. FreshBooks is the full accounting software around it.
• FreshBooks contro Xero: Xero costs less per seat. FreshBooks is easier for non-accountants to learn quickly.
• FreshBooks contro Synder: Synder handles high-volume eCommerce. FreshBooks handles service billing and client invoices.
• FreshBooks vs Easy Month End: Easy Month End manages the close. FreshBooks actually runs the daily books.
• FreshBooks contro Docyt: Docyt costs far more. FreshBooks fits solo operators and small teams.
• FreshBooks contro Sage: Sage offers deeper modules. FreshBooks offers a friendlier interface and faster setup.
• FreshBooks contro Zoho Books: Zoho Books is cheaper. FreshBooks has better invoicing and stronger client-facing features.
• FreshBooks contro Wave: Wave costs nothing to start. FreshBooks adds time tracking, projects, and real support.
• FreshBooks contro Quicken: Quicken leans personal. FreshBooks is built for client billing and business finances.
• FreshBooks contro Hubdoc: Hubdoc only collects documents. FreshBooks records, bills, and reports on them.
• FreshBooks contro Expensify: Expensify is built for reimbursements. FreshBooks covers invoicing and full accounting.
• FreshBooks contro QuickBooks: QuickBooks has more depth. FreshBooks is easier to learn and faster to invoice with.
• FreshBooks contro AutoEntry: AutoEntry is an add-on. FreshBooks is the accounting platform it would feed.
• FreshBooks contro NetSuite: NetSuite serves enterprises. FreshBooks serves freelancers and small business owners.

Inizia subito a usare FreshBooks

You now know how to use FreshBooks across every major feature:

• ✅ Fatturazione personalizzata
• ✅ Easy Navigation
• ✅ Gestione dei pagamenti
• ✅ Pagamenti anticipati
• ✅ Integrazione con le app
• ✅ Monitoraggio del tempo
• ✅ Categorizzazione delle spese
• ✅ Gestione del progetto
• ✅ Monitoraggio del chilometraggio

Passo successivo: Pick one feature and try it today.

Most people start with Custom Invoicing, because that is where the money is.

It takes less than five minutes to send your first bill.

Domande frequenti

FreshBooks è facile da imparare?

Yes. FreshBooks was designed for non-accountants, so most small business owners send their first invoice within 15 minutes of signing up.

Quali sono gli svantaggi di FreshBooks?

Per-client pricing caps get expensive, extra users cost $11 each, and inventory tracking is limited compared with other accounting software.

Come funziona FreshBooks?

You connect your bank, add clients, then bill them. FreshBooks records payments, sorts expenses, and builds your reports from that activity.

FreshBooks è più facile da usare rispetto a QuickBooks?

For invoicing and time tracking, yes. QuickBooks offers deeper accounting features, but FreshBooks has the simpler learning curve for freelancers.

Quanto costa FreshBooks al mese?

Lite is $21/month, Plus is $38/month, and Premium is $65/month. The Select plan uses custom pricing for larger teams.