Do you ever feel buried under a mountain of receipts and invoices?
For many businesses, keeping up with financial paperwork is a huge headache.
This is where tools like QuickBooks and AutoEntry come in.
Deciding between QuickBooks vs AutoEntry for your accounting needs means understanding what each offers.
Let’s dig into their features and see which one truly stands out for your business.
Overview
We’ve spent a lot of time putting both QuickBooks and AutoEntry through their paces.
Our goal was to see how each tool performs in real-world business accounting, giving us a clear picture for this direct comparison.
Used by over 7 million businesses, QuickBooks can save you an average of 42 hours per month.
Pricing: It has a free trial. Paid plan starts at $9.50/month.
Key Features:
- Expense Tracking
- Invoicing and Payments
- Comprehensive Reporting
Stop wasting 10+ hours/week on manual data entry. See how Autoentry slashed invoice time.
Pricing: It has a free trial. Paid plan starts at $12/month.
Key Features:
- Automated Data Capture
- Bank Statement Processing
- Receipt & Invoice Extraction
What is QuickBooks?
QuickBooks is a big name in accounting software.
It’s built to help all sorts of businesses, from freelancers to growing companies, manage their money.
Think of it as your central hub for tracking income, expenses, and everything in between.
Also, explore our favorite QuickBooks alternatives…
Ready to take control of your business money like a pro? QuickBooks helps millions track their income and expenses easily.
Key Benefits
QuickBooks really shines with its broad set of tools for everyday tasks. It offers:
- Manages over $1 trillion in invoices annually for its users.
- Connects to over 700 different apps for smoother workflows.
- Helps businesses save up to 42% of their time on bookkeeping tasks.
- Provides over 50 standard reports to understand your business better.
Pricing
- Simple Start: $9.50
- Essential: $14
- Plus: $20
- Advanced: $38
Pros
Cons
What is AutoEntry?
AutoEntry is all about saving you time. It focuses on taking the pain out of data entry.
You just snap a picture or upload a document.
Then, AutoEntry reads it for you. It pulls out key information.
Also, explore our favorite AutoEntry alternatives…
Tired of typing? Businesses using AutoEntry report saving hours each week on data entry and a significant drop in errors.
Key Benefits
- Automated Data Extraction: Effortlessly pull data from invoices and receipts.
- Receipt Scanning: Easily capture and process expense receipts on the go.
- Supplier Automation: Set up rules to automate how supplier documents are handled.
- Integration with Accounting Software: Works seamlessly with Xero, QuickBooks, and more.
Pricing
- Bronze: $12
- Silver: $23
- Gold: $44
- Platinum: $98
- Diamond: $285
- Sapphire: $450
Pros
Cons
Feature Comparison
Choosing the right accounting tool means looking closely at what each can do for you.
Here, we break down the key features of QuickBooks and AutoEntry to help you determine which one best suits your business needs.
1. Data Entry Automation
- QuickBooks: QuickBooks offers built-in receipt capture. You can snap photos of receipts with your phone. It then tries to categorize them automatically, helping reduce manual input for basic transactions.
- AutoEntry: This is where AutoEntry truly shines. It uses advanced OCR technology to extract data from almost any document, including bills, receipts, and even bank statements. Many real users praise its accuracy for this task.
2. Bank Reconciliation
- QuickBooks: QuickBooks has strong bank feed connections. It automatically imports transactions from your bank. You can then match and reconcile them within the software, making daily reconciliation smoother.
- AutoEntry: AutoEntry helps prepare bank statements for import. It extracts line-item data from PDF statements, speeding up the process when you bring data into your accounting software. It also acts as a bridge for better reconciliation.
3. Reporting & Analytics
- QuickBooks: QuickBooks is a full accounting system that offers over 65 built-in reports. You can see your profit and loss, balance sheets, and cash flow. Custom reports are also available. QuickBooks provides deep insights into your finances.
- AutoEntry: AutoEntry focuses on data extraction. It doesn’t offer extensive reporting features. Its main job is to get data into your accounting system. For detailed reports, you’ll rely on your main accounting software.
4. Invoicing & Payments
- QuickBooks: QuickBooks lets you create and send professional invoices. You can customize them with your logo. It also supports various payment methods. You can accept credit cards and bank transfers directly. This helps you get paid faster.
- AutoEntry: AutoEntry’s role here is different. It captures data from incoming invoices, doesn’t create new invoices for your customers, and helps process bills you receive from suppliers.
5. User Interface & Ease of Use
- QuickBooks: QuickBooks has a comprehensive interface. It can feel a bit overwhelming at first. However, it’s designed for full accounting management. Many user reviews mention a learning curve.
- AutoEntry: AutoEntry aims for simplicity. Its interface for document capture is very straightforward. You upload, categorize, and publish. Screenshots show a clean, focused design. It’s easy to pick up quickly.
6. Integrations
- QuickBooks: QuickBooks integrates with hundreds of apps.17 This extends its functionality greatly. You can connect it to e-commerce, CRM, and payroll tools.18 It’s a central hub for many business operations.
- AutoEntry: AutoEntry specializes in integrations with accounting software.19 It works seamlessly with QuickBooks, Xero, and Sage. This direct link is a key strength, ensuring smooth data flow.
7. Mobile App Capabilities
- QuickBooks: The QuickBooks mobile app is quite powerful. It allows you to track income and expenses and capture receipts on the go. It offers many features found on the desktop version, making it a complete mobile accounting tool.
- AutoEntry: AutoEntry’s mobile app is focused on document capture. You take a photo of a receipt or bill, and the data is sent for processing. Its ranking for quick document upload is high among real users.
What to Look for When Choosing Accounting Software?
- Integration with existing tools: Will it connect to your current apps?
- Scalability: Can it grow as your business grows?
- Security features: How is your financial data protected?
- Customer support: What kind of help is available if you get stuck?
- Reporting needs: Does it offer the specific financial reports you need?
- Mobile access: Can you manage finances on the go?
- User collaboration: How many people need to access it?
- Budget: Does the pricing fit your financial plan?
Final Verdict
For most small to medium businesses, QuickBooks is our top pick in the AutoEntry vs QuickBooks match-up.
It’s a complete accounting solution, handling everything from invoicing to detailed reports.
AutoEntry excels at data entry, saving serious time on receipts and bills.
However, it’s more of a powerful helper tool, not a standalone accounting system.
If you need an all-in-one financial manager, QuickBooks is your best bet.
We’ve thoroughly tested both so that you can trust our recommendation.
More of QuickBooks
We’ve also looked at QuickBooks vs other popular software options:
- QuickBooks vs Puzzle IO: Puzzle IO offers AI-driven automation for bookkeeping, aiming for real-time insights.
- QuickBooks vs Dext: Dext excels at automated document processing and receipt capture for efficient data entry.
- QuickBooks vs Xero: Xero offers strong bank reconciliation and a user-friendly interface, popular globally.
- QuickBooks vs Synder: Synder focuses on syncing transactions from various platforms to accounting software.
- QuickBooks vs Easy Month End: Easy Month End streamlines month-end closing procedures for financial accuracy.
- QuickBooks vs Docyt: Docyt uses AI to automate back-office tasks, offering real-time financial visibility.
- QuickBooks vs RefreshMe: This appears to be a general business guide; QuickBooks is comprehensive accounting software.
- QuickBooks vs Sage: Sage provides robust ERP solutions, often for larger businesses with complex needs.
- QuickBooks vs Zoho Books: Zoho Books offers a cost-effective, user-friendly accounting solution for small businesses.
- QuickBooks vs Wave: Wave provides free accounting, invoicing, and receipt scanning for very small businesses.
- QuickBooks vs Quicken: Quicken is better for personal finance and very basic small business tracking.
- QuickBooks vs Hubdoc: Hubdoc automates document collection and integrates with accounting software for data extraction.
- QuickBooks vs Expensify: Expensify specializes in expense management, receipt scanning, and mileage tracking.
- QuickBooks vs FreshBooks: FreshBooks is best for service-based businesses, focusing on invoicing and time tracking.
- QuickBooks vs NetSuite: NetSuite is a comprehensive ERP system for large, growing businesses with complex operations.
More of AutoEntry
We’ve also looked at AutoEntry vs other popular software options:
- AutoEntry vs Puzzle IO: Puzzle IO uses AI for automated bookkeeping and real-time financial insights.
- AutoEntry vs Dext: Dext excels at document processing and receipt capture, similar to AutoEntry’s core.
- AutoEntry vs Xero: Xero offers full cloud accounting, bank feeds, and comprehensive financial management.
- AutoEntry vs Synder: Synder focuses on syncing sales and payment data across various platforms.
- AutoEntry vs Easy Month End: Easy Month End streamlines financial closing processes for accountants.
- AutoEntry vs Docyt: Docyt provides AI-driven automation for back-office and bookkeeping tasks.
- AutoEntry vs RefreshMe: RefreshMe is a general business tool; AutoEntry specializes in data entry automation.
- AutoEntry vs Sage: Sage offers broad accounting and ERP solutions for diverse business sizes.
- AutoEntry vs Zoho Books: Zoho Books provides comprehensive, user-friendly accounting for small businesses.
- AutoEntry vs Wave: Wave offers free accounting, invoicing, and receipt tracking for micro-businesses.
- AutoEntry vs Quicken: Quicken is primarily for personal finance and basic home business money management.
- AutoEntry vs Hubdoc: Hubdoc specializes in automated document collection and syncing to accounting software.
- AutoEntry vs Expensify: Expensify focuses on detailed expense reporting and mileage tracking.
- AutoEntry vs FreshBooks: FreshBooks is tailored for service-based businesses, emphasizing invoicing and time tracking.
- AutoEntry vs NetSuite: NetSuite is an extensive ERP system for large enterprises with complex operations.
Frequently Asked Questions
Can AutoEntry integrate directly with QuickBooks?
Yes, AutoEntry integrates seamlessly with QuickBooks. It pushes extracted data directly into your QuickBooks account, streamlining your financial records.
Is QuickBooks suitable for very small businesses or freelancers?
Absolutely. QuickBooks offers plans like Simple Start that are perfect for freelancers and very small businesses needing basic income and expense tracking.
Does AutoEntry replace the need for an accountant?
No, AutoEntry automates data entry, saving time for you or your accountant. It doesn’t replace an accountant’s expertise in financial analysis, tax planning, or compliance.
Which is better for managing inventory, QuickBooks or AutoEntry?
QuickBooks is much better for inventory management. Its Plus and Advanced plans offer robust features for tracking stock, costs, and product sales. AutoEntry does not manage inventory.
Can I try QuickBooks or AutoEntry before buying?
Yes, both QuickBooks and AutoEntry typically offer free trials. This allows you to test their features and see how they fit your business needs before committing to a subscription.
