Are you tired of juggling expense reports and trying to keep your accounting in order?
Many businesses face this exact problem.
It’s tough to find the right tools to make sure every dollar is accounted for.
This is where software like Expensify and NetSuite come in.
We’ll explore Expensify vs NetSuite, which one might be the best fit for your business’s accounting needs.
Overview
We’ve thoroughly tested both Expensify and NetSuite to give you a clear picture of their strengths and weaknesses.
Our hands-on experience has guided this direct comparison.
Helping you understand how each product performs in real-world accounting scenarios.
Boost productivity by up to 78%! See how NetSuite’s automation tools can transform your workday.
Pricing: It has a free trial. Custom pricing plans are Available.
Key Features:
- Financial Management
- Inventory Management
- Order Management
Streamline expenses with Expensify. Join the 10+ million users who’ve automated their reports.
Pricing: It has a free trial. The premium plan starts at $5/month.
Key Features:
- SmartScan receipt capture
- Corporate card reconciliation
- Global reimbursements
What is NetSuite?
NetSuite is a big-picture business software.
It’s not just for expenses; it handles almost everything.
Think of it as a complete control center for your entire company.
Also, explore our favorite NetSuite alternatives…
Boost productivity by up to 78%! See how NetSuite’s automation tools can transform your workday.
Key Benefits
- Integrates ERP, CRM, and accounting in one system.
- Offers real-time visibility across all business operations.
- Supports businesses in over 200 countries and territories.
- Provides over 30,000 customers with its robust platform.
Pricing
They offer custom pricing plans based on your requirements. Please contact them to get your perfect plan.
Pros
Cons
What is Expensify?
Expensify is all about making expense reports easy.
Think of it as a smart helper for your spending.
You take a picture of a receipt, and it figures out the details for you.
Also, explore our favorite Expensify alternatives…
Ready to ditch the paper clutter and simplify your expense tracking in 2025? Expensify users report saving an average of 2 hours per week on expense reports and experience faster reimbursement cycles.
Key Benefits
- SmartScan accurately captures 95% of receipts.
- Automate corporate card reconciliation, saving 10+ hours monthly.
- Streamline approval workflows for faster reimbursements.
- Integrate with over 7,000 accounting software options.
Pricing
- Free: $0
- Collect: $5
- Control: $9
Pros
Cons
Feature Comparison
Here’s a detailed look at how Expensify and NetSuite stack up.
We’ll compare their core features.
Helping you see which platform offers the capability to streamline your accounting and financial operations best.
1. Expense Management
- Expensify: This platform is built specifically for expense management. It focuses on making it super easy to capture receipts, categorize spending, and create reports. You can just snap a picture of a receipt with your phone, and SmartScan does the work.
- NetSuite: While NetSuite is a cloud-based ERP system, its expense management features are part of a much larger suite. It handles expenses, but it’s integrated with other financial modules. This provides a unified view, but the dedicated focus isn’t as narrow as Expensify’s.
2. Integration
- Expensify: It offers robust integrations with many popular accounting software, including QuickBooks and Xero. It also connects directly with credit card feeds, making reconciliation simpler.
- NetSuite: As a comprehensive enterprise platform, NetSuite has extensive integration capability with various business systems. It can connect with Expensify itself, or you can use its built-in tools for a more centralized approach.
3. Approval Workflows
- Expensify: It provides flexible approval workflows. You can set up multi-level approvals and custom rules for different types of expenses or for a specific department. This helps ensure compliance.
- NetSuite: NetSuite’s approval processes are highly customizable and can be tailored to complex organizational structures. You can define intricate routing rules based on department, project, or expense type across the entire suite.
4. Reporting & Analytics
- Expensify: This expense management platform offers clear reports focused on spending patterns and reimbursements. It gives you a quick overview of where your money is going.
- NetSuite: NetSuite provides deep and robust reporting and analytics across all business functions. For an enterprise, you can generate highly detailed financial statements, budget vs. actual reports, and custom dashboards, offering a much broader financial picture.
5. Invoicing & Bill Pay
- Expensify: You can create and send simple invoices directly from the platform. It also supports basic bill payment features, helping to streamline outgoing payments.
- NetSuite: Within its suite, NetSuite offers comprehensive invoice management and accounts payable functionalities. It handles complex billing schedules, vendor payments, and integrates these processes with your general ledger.
6. Scalability & Scope
- Expensify: It’s designed to scale with growing teams, making it an excellent expense management platform for small to mid-sized businesses. It keeps things focused and efficient for expense-specific needs.
- NetSuite: NetSuite is a cloud-based ERP system built for larger, more complex organizations. It can handle a massive volume of transactions and users, providing an end-to-end solution for an entire enterprise.
7. Implementation & Ease of Use
- Expensify: It’s known for being quick to implement and user-friendly. Most employees can pick it up fast, especially for basic expense submission.
- NetSuite: To implement NetSuite fully requires significant planning and resources. It’s a powerful platform, but its broad capability means a steeper learning curve and a more involved setup process.
What to Look for When Choosing Accounting Software?
- Scalability: Can it grow with your business?
- Integration Options: Does it connect with your other tools?
- User-Friendliness: Is it easy for your team to learn and use?
- Reporting Capabilities: Does it provide the insights you need?
- Customer Support: What kind of help is available if you run into problems?
- Cost vs. Value: Does the price align with the features you get?
- Security Features: How well does it protect your financial data?
- Mobile Access: Can you use it on the go?
- Specific Industry Needs: Does it cater to your industry’s unique requirements?
- Automation: How much manual work can it eliminate?
Final Verdict
So, Expensify or NetSuite? It truly depends on your business.
For focused expense management and easy daily spending.
Expensify is great for small to mid-sized teams.
But if your business is growing fast and needs a complete system for finances, inventory, and sales.
More than just a tool like Concur—NetSuite is the stronger, all-in-one choice.
We’ve compared them thoroughly to help you decide.
More of Expensify
Here’s how Expensify vs other alternatives stack up, highlighting their standout features:
- Expensify vs Puzzle IO: Puzzle IO offers project expense tracking with detailed cost analysis capabilities.
- Expensify vs Dext: Dext specializes in automated receipt and invoice data extraction for bookkeeping.
- Expensify vs Xero: Xero is full accounting software with invoicing and bank reconciliation.
- Expensify vs Synder: Synder automates expense tracking for e-commerce transactions and sales.
- Expensify vs Easy Month End: Easy Month End focuses on streamlining month-end closing processes.
- Expensify vs Docyt: Docyt automates financial document collection and organization using AI.
- Expensify vs RefreshMe: RefreshMe is designed for personal finance and budgeting, not business.
- Expensify vs Sage: Sage provides comprehensive accounting and business management solutions.
- Expensify vs Zoho Books: Zoho Books offers full accounting, invoicing, and inventory for small businesses.
- Expensify vs Wave: Wave provides free accounting, invoicing, and receipt scanning for small businesses.
- Expensify vs Quicken: Quicken is personal finance software for budgeting and investment tracking.
- Expensify vs Hubdoc: Hubdoc automates document collection and data entry for accounting.
- Expensify vs QuickBooks: QuickBooks is popular accounting software for small to mid-sized businesses.
- Expensify vs AutoEntry: AutoEntry excels at automated data extraction from bills and receipts.
- Expensify vs FreshBooks: FreshBooks focuses on invoicing and time tracking for service-based businesses.
More of NetSuite
Here’s how NetSuite vs other alternatives stack up, highlighting their standout features:
- NetSuite vs Puzzle IO: Puzzle IO simplifies accounting for startups, focusing on streamlined compliance and financial growth.
- NetSuite vs Dext: Dext excels at automated data extraction from receipts and invoices for faster bookkeeping.
- NetSuite vs Xero: Xero provides powerful cloud accounting for small businesses with strong bank reconciliation.
- NetSuite vs Synder: Synder automates sales data syncing from e-commerce platforms to accounting software.
- NetSuite vs Easy Month End: Easy Month End focuses on streamlining the month-end close process for efficiency.
- NetSuite vs Docyt: Docyt uses AI for automated bookkeeping, bill pay, and real-time financial reporting.
- NetSuite vs RefreshMe: RefreshMe is a personal finance app for budgeting and credit score monitoring, not business.
- NetSuite vs Sage: Sage offers various accounting and business management solutions for different business sizes.
- NetSuite vs Zoho Books: Zoho Books provides comprehensive accounting, invoicing, and inventory for small businesses.
- NetSuite vs Wave: Wave offers free accounting, invoicing, and receipt scanning for very small businesses.
- NetSuite vs Quicken: Quicken is personal finance software for budgeting, tracking investments, and managing bills.
- NetSuite vs Hubdoc: Hubdoc automates document collection and data entry, integrating with accounting software.
- NetSuite vs QuickBooks: QuickBooks is widely used accounting software for small to mid-sized businesses.
- NetSuite vs AutoEntry: AutoEntry specializes in automated data extraction from bills, receipts, and bank statements.
- NetSuite vs FreshBooks: FreshBooks focuses on invoicing, time tracking, and expense management for freelancers.
Frequently Asked Questions
Is Expensify good for small businesses?
Yes, Expensify is excellent for small businesses. Its simple design and automated features make managing expenses easy without needing complex accounting knowledge.
What is NetSuite primarily used for?
NetSuite is an all-in-one business management software. It handles financial management, enterprise resource planning (ERP), customer relationship management (CRM), and e-commerce for larger, growing companies.
How does Expensify compare to Concur?
Expensify and Concur both manage expenses. Expensify often gets praise for its user-friendliness and SmartScan. Concur is also robust but can be seen as more complex, often preferred by larger corporations.
Can NetSuite handle international businesses?
Absolutely. NetSuite is designed for global operations. It supports multiple currencies, languages, and tax regulations across many countries, making it ideal for international companies.
Is it possible to integrate Expensify with NetSuite?
Yes, it is possible. Many businesses integrate Expensify for detailed expense reporting and then sync that data into NetSuite for broader financial management and accounting.
