Is managing your business finances becoming a headache?
Many small business owners and freelancers struggle with keeping track of receipts, invoices, and expenses.
But what if you could simplify your accounting?
We’ll break down what Hubdoc vs FreshBooks offers so you can make an informed decision and take control of your accounting.
Overview
We’ve spent a good amount of time with both Hubdoc and FreshBooks.
Diving deep into their features and how they work for real businesses.
This hands-on experience has given us a clear picture of what each tool does best, leading us to this direct comparison.
Save time with Hubdoc! Users typically save 4 hours a week on data entry. Plus, Hubdoc auto-organizes 99% of docs.
Pricing: It has a free trial. The premium plan starts at $12/month.
Key Features:
- Automated Document Fetching
- Data Extraction
- Direct Accounting Integration
Ready to simplify your invoicing and get paid faster? Over 30 million people have used FreshBooks. Explore it for more!
Pricing: It has a free trial. Paid plan starts at $2.10/month.
Key Features:
- Time Tracking
- Invoicing
- Bookkeeping
What is FreshBooks?
FreshBooks is an accounting tool made specifically for small businesses and freelancers.
It’s super helpful for sending invoices, tracking work hours, and monitoring expenses.
You can create professional-looking invoices quickly.
Also, explore our favorite Freshbooks alternatives…
Our Take
Tired of complex accounting? 30 million+ businesses trust FreshBooks to create professional invoices. Simplify your accounting software today!
Key Benefits
- Professional invoice creation
- Automated payment reminders
- Time tracking
- Project management tools
- Expense tracking
Pricing
- Lite: $2.10/month.
- Plus: $3.80/month.
- Premium: $6.50/month.
- Select: Custom Pricing.
Pros
Cons
What is Hubdoc?
Hubdoc is like your super-organized digital filing cabinet for all your business papers.
You send in your receipts, bills, or statements.
You can snap a picture, email them, or upload them.
Also, explore our favorite Hubdoc alternatives…
Key Benefits
Hubdoc’s main strength is its focus on document automation.
- 99% accuracy: Hubdoc uses OCR to ensure data is captured correctly.
- Audit-proof storage: It stores documents securely, so you never lose a file again.
- Saves 10 hours monthly: Users report significant time savings by eliminating manual entry.
- Automated supplier fetching.
- Mobile photo capture.
- Seamless Xero integration.
Pricing
- Hubdoc price: $12/month.
Pros
Cons
Feature Comparison
Choosing a small business accounting software solution means comparing a specialist document tool against a comprehensive financial platform.
This feature comparison will evaluate the key features of Hubdoc vs FreshBooks accounting software solutions, helping the small business owner determine which system best supports their business operations and cash flow.
1. Core Purpose and Accounting Foundation
- Hubdoc: This is a third party app specializing in free bookkeeping software to save time and track expenses. A Hubdoc review confirms its best accounting software value is as a secure, cloud document repository for bookkeeping records. It does not perform double entry accounting or contain a general ledger.
- FreshBooks: This is a complete freshbooks accounting software built on double entry accounting principles. It allows small businesses to run your business finances, view accounting reports, and get a full picture of money flowing in. Many freshbooks reviews recommend freshbooks for service firms.
2. Pricing, Plans, and Users
- Hubdoc: The free free bookkeeping software aspect is often bundled for Xero users or quickbooks online customers. Its pricing plans are typically bundled or charged on a per month basis. It provides access to unlimited bookkeeping records and is designed for the accountant access.
- FreshBooks: Has four plans (lite plan, plus plan, premium plan, select plan), including a free version trial. The lower pricing plans limit billable clients but support an unlimited number of unlimited estimates. They charge a flat fee for an additional user.
3. Invoicing and Accounts Receivable
- Hubdoc: Does not have invoicing features or the ability to send invoices. It focuses on accounts payable (receiving vendor bills and documents) rather than managing the accounts receivable process or securing client retainers.
- FreshBooks: Excels at invoicing features. It allows you to create professional custom invoicing documents, convert estimates to invoices, and set recurring invoices and recurring billing to manage late fees. This is key for cash flow management.
4. Payments and Banking Integration
- Hubdoc: Integrates directly with bank accounts to pull bank transactions and statements. It does not handle customer online payments directly but facilitates automated bank transfers of data to the online accounting system.
- FreshBooks: Features built-in freshbooks payments to accept payments instantly via ach transfers, credit card payments, a virtual terminal, and pos systems. This allows the small business owner to manage online payments and ach payments for customers directly.
5. Automation and Time Tracking
- Hubdoc: Automates the receipt/bill collection and extraction tasks. It helps save time by providing a secure cloud where the bookkeeper can instantly access financial documents via internet connection for tax time.
- FreshBooks: Features tracking time for billable time and project management. It can automate tasks like automated payment reminders and bank reconciliation, minimizing unreconciled transactions and saving team members valuable time.
6. Expense and Receipt Management
- Hubdoc: The best-in-class tool for expense tracking documentation. It stores unlimited bookkeeping records in the cloud and access is managed by the accountant or business partners. It is an other software often used by xero users.
- FreshBooks: The freshbooks mobile app allows self employed professionals to snap a mobile device photo of a receipt, which is then automatically categorized. The ability to track project expenses is superior, often helping track project profitability tracking for only the projects.
7. Scalability and Advanced Features
- Hubdoc: Offers advanced features primarily in data automation and collaboration, such as automatic matching of bank transactions. It is not self hosted or on premise. It is perfect for streamlining business accounting for a busy accountant or small business.
- FreshBooks: It offers advanced payments features and the ability to export any types of data as a csv file or for quickbooks online. The premium plan unlocks features like accounts payable and robust project profitability tracking.
8. Ecosystem and Integrations
- Hubdoc: It is designed to work as an expense add-on. It connects seamlessly with quickbooks online and other core business apps, acting as the digital receipt capture system for your accounting software solutions.
- FreshBooks: The freshbooks platform has built-in features for project management and time tracking, minimizing the need for third party apps. It also includes freshbooks faqs for customer support and provides ios and android devices access.
9. Business Analysis and Compliance
- Hubdoc: Provides no financial reports or sales tax calculation; it only provides the source records for the date of the transactions. The cloud service enhances security for tax time records.
- FreshBooks: It’s accounting software provides essential accounting reports, bank reconciliation tools, and sales tax tracking, giving small business owners the necessary full picture of their income and financial security.
What to Look for in an Accounting Software?
- Ease of Use: Is the interface intuitive? Can you navigate it easily?A simple interface means less time spent figuring out the setup.
- Key Features: Does it have invoicing, expense tracking, time tracking, and reporting if you need them? Look for core capabilities, such as the ability to send invoices, pay bills, and manage purchase orders if you deal with physical goods.
- Integration: Does it connect with your bank, other business apps, or your existing accounting system? Seamless integration allows you to automate tasks like bank transfers and bank transactions, saving time and ensuring accuracy.
- Scalability: Can it grow with your business? What happens if you add more clients or employees? Check if the pricing plans include a starter plan for small business accounting needs and if higher tiers support features like run payroll and advanced project management.
- Customer Support: What kind of help is available if you run into issues? Reliable support is crucial, whether through a comprehensive help center or responsive customer service that assists you within a couple of business days.
- Mobile Accessibility: Can you manage your finances on the go with a mobile app? The mobile app should allow every indiv user to track mileage automatically and perform other essential tasks.
- Reporting Capabilities: Does it provide the financial insights you need, like profit and loss or balance sheet? Robust reporting should provide real time data on your cash flow and allow you to utilize budgeting tools for future financial planning.
- Automation: How much can it automate repetitive tasks to reduce manual data entry? Automation, like setting up recurring invoices and automated payment reminders, is the key to minimizing errors and maximizing efficiency.
Final Verdict
After looking at FreshBooks vs Hubdoc, our pick depends on your needs.
If you’re a freelancer or small service business needing invoicing, time tracking, and basic accounting.
FreshBooks is your champion. It makes daily finances simple.
It’s a specialist in automating document collection.
FreshBooks is your full accounting suite; Hubdoc is your digital document assistant.
Choose based on your biggest financial problem!
More of FreshBooks
- FreshBooks vs Puzzle IO: This software focuses on AI-powered financial planning for startups. Its counterpart is for personal finance.
- FreshBooks vs Dext: This is a business tool for capturing receipts and invoices. The other tool tracks personal expenses.
- FreshBooks vs Xero: This is popular online accounting software for small businesses. Its competitor is for personal use.
- FreshBooks vs Synder: This tool syncs e-commerce data with accounting software. Its alternative focuses on personal finance.
- FreshBooks vs Easy Month End: This is a business tool to streamline month-end tasks. Its competitor is for managing personal finances.
- FreshBooks vs Docyt: This uses AI for business bookkeeping and automation. The other uses AI as a personal finance assistant.
- FreshBooks vs Sage: This is a comprehensive business accounting suite. Its competitor is an easier-to-use tool for personal finance.
- FreshBooks vs Zoho Books: This is an online accounting tool for small businesses. Its competitor is for personal use.
- FreshBooks vs Wave: This provides free accounting software for small businesses. Its counterpart is designed for individuals.
- FreshBooks vs Quicken: Both are personal finance tools, but this one offers more in-depth investment tracking. The other is simpler.
- FreshBooks vs Hubdoc: This specializes in document capture for bookkeeping. Its competitor is a personal finance tool.
- FreshBooks vs Expensify: This is a business expense management tool. The other is for personal expense tracking and budgeting.
- FreshBooks vs QuickBooks: This is well-known accounting software for businesses. Its alternative is built for personal finance.
- FreshBooks vs AutoEntry: This is designed to automate data entry for business accounting. Its alternative is a personal finance tool.
- FreshBooks vs NetSuite: This is a powerful business management suite for large companies. Its competitor is a simple personal finance app.
More of Hubdoc
- Hubdoc vs Puzzle: This software focuses on AI-powered financial planning for startups. Its counterpart is for personal finance.
- Hubdoc vs Dext: This is a business tool for capturing receipts and invoices. The other tool tracks personal expenses.
- Hubdoc vs Xero: This is popular online accounting software for small businesses. Its competitor is for personal use.
- Hubdoc vs Synder: This tool syncs e-commerce data with accounting software. Its alternative focuses on personal finance.
- Hubdoc vs Easy Month End: This is a business tool to streamline month-end tasks. Its competitor is for managing personal finances.
- Hubdoc vs Docyt: This uses AI for business bookkeeping and automation. The other uses AI as a personal finance assistant.
- Hubdoc vs Sage: This is a comprehensive business accounting suite. Its competitor is an easier-to-use tool for personal finance.
- Hubdoc vs Zoho Books: This is an online accounting tool for small businesses. Its competitor is for personal use.
- Hubdoc vs Wave: This provides free accounting software for small businesses. Its counterpart is designed for individuals.
- Hubdoc vs Expensify: This is a business expense management tool. The other is for personal expense tracking and budgeting.
- Hubdoc vs QuickBooks: This is well-known accounting software for businesses. Its alternative is built for personal finance.
- Hubdoc vs AutoEntry: This is designed to automate data entry for business accounting. Its alternative is a personal finance tool.
- Hubdoc vs FreshBooks: This is accounting software for freelancers and small businesses. Its alternative is for personal finance.
- Hubdoc vs NetSuite: This is a powerful business management suite for large companies. Its competitor is a simple personal finance app.
Frequently Asked Questions
Is Hubdoc a full accounting software like FreshBooks?
No, Hubdoc is not full accounting software. It specializes in collecting and organizing financial documents, such as receipts and bills. FreshBooks offers a complete accounting solution, including invoicing and expense tracking.
Can I use Hubdoc with FreshBooks?
While both handle documents, they don’t directly integrate with Xero or QuickBooks in the same way Hubdoc does. Hubdoc excels at feeding documents into larger accounting systems, whereas FreshBooks handles its document capture.
Which is better for freelancers: Hubdoc vs FreshBooks?
For most freelancers, FreshBooks is generally better. It provides essential features like invoicing, time tracking, and expense management all in one place, which are crucial for managing client work and payments.
Does Hubdoc help with tax preparation?
Hubdoc helps by organizing your financial documents, making it easier to find the necessary information for tax preparation. It doesn’t do your taxes, but it provides a clean, digital record for your accountant or tax software.
Is FreshBooks good for managing payroll?
FreshBooks doesn’t have built-in payroll. However, it integrates with third-party payroll services. This means you can manage payroll through a linked service, not directly within the FreshBooks platform itself.
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