Do you ever leave a meeting feeling like you missed important details?
It happens to everyone. Taking good notes during meetings can be tough.
You try to listen, talk, and write simultaneously.
But what if you could focus completely on the discussion?
Imagine a tool that captures everything & remembers all the details for you.
This is where AI note-takers come in.
In his article, we’ll dive into 9 best AI note taker for meetings to help you choose the perfect one.
Let’s explore the best ones for 2025.
What is the Best AI Note Taker for Meetings?
Finding the right AI note taker can make your meetings much easier.
These tools help you capture everything important.
They save you time and ensure you don’t miss any details.
Ready to see which one is best for you? Let’s dive into our top recommendations.
1. Sembly
Sembly is a smart AI assistant for your meetings.
It joins calls, writes down what everyone says, and gives you clear summaries.
It helps you catch all the important parts without having to type.
Unlock its potential with our Sembly tutorial.
Key Benefits
- Transcription Accuracy: Offers highly accurate meeting transcriptions.
- Action Item Detection: Automatically identifies action items from discussions.
- Smart Meeting Summaries: Provides concise AI-powered summaries of your meetings.
- Speaker Identification: Distinguishes between different speakers in a conversation.
- Integrates with Calendars: Syncs easily with your calendar for automatic joining.
Pricing
There are a few options (Billed Annually).
- Personal: $0/month
- Professional: $10/month
- Team: $20/month
- Enterprise: Custom Pricing
Pros
Cons
2. Notion AI
Notion AI helps you take notes right inside your Notion pages.
It can turn your meeting talks into text. Then, it summarizes them and pulls out key actions.
It’s great if you already use Notion for your work.
Unlock its potential with our Notion AI tutorial.
Key Benefits
- Integrated Writing Assistant: Helps you write, brainstorm, and edit content seamlessly.
- Q&A Feature: Get answers from your workspace content by asking questions.
- Content Summarization: Quickly summarizes long documents and meeting notes.
- Grammar and Spelling Check: Improves the clarity and accuracy of your text.
- Multi-Language Support: Understands and generates text in various languages.
Pricing
- Free: Great for individuals.
- Plus: $10/seat/month
- Business Plan: $15/seat/month
- Enterprise Plan: Contact them for custom pricing.
Pros
Cons
3. Fireflies AI
Fireflies AI is like having a super helper for your meetings.
It records, transcribes, and makes notes for you.
You can even search through your past calls to find specific things people said.
It works with many popular meeting apps.
Unlock its potential with our Fireflies AI tutorial.
Key Benefits
- High Transcription Accuracy: Over 90% accurate transcriptions for meetings.
- AI Super Summaries: Generates personalized summaries, action items, and notes.
- Conversation Intelligence: Analyzes meetings to improve performance and coach teams.
- Automated Meeting Notes: Sends meeting recaps automatically after calls.
- Extensive Integrations: Works with Zoom, Google Meet, Teams, HubSpot, and more.
Pricing
All plans will be billed annually.
- Free: $0/month
- Pro ($10/month): 8,000 minutes of storage per seat, full features, priority customer support
- Business ($19/month): Unlimited storage, advanced features like custom vocabulary and topic trackers
- Enterprise ($39/month): Unlimited transcription and all features.
Pros
Cons
4. ClickUp
ClickUp’s AI meeting notetaker makes sure you don’t miss anything.
It records calls, gives you summaries, and even turns action items into tasks.
This keeps your work organized and helps your team stay on track.
Unlock its potential with our ClickUp tutorial.
Our Take
With over 100,000 teams actively using ClickUp, data indicates an 80% improvement in user productivity. Experience the benefits firsthand with ClickUp.
Key Benefits
- AI Summarization: Summarizes tasks, comments, and project activity.
- Automated Updates: Generates high-level project updates automatically.
- AI Content Creation: Helps brainstorm ideas and draft various types of content.
- Customizable Workflows: Adapts to your specific team processes.
- Integrated Time Tracking: Track time directly within tasks with detailed reports.
Pricing
- Free: Best for personal use.
- Unlimited: $7/user.
- Business: $12/user.
- Enterprise: Contact them for custom pricing based on your requirements.
Pros
Cons
5. Capacities
Capacities uses AI to help you think and organize your ideas.
It’s not just for meetings, but its AI chat can summarize notes.
You can ask it questions about your content. It helps you connect your thoughts in a new way.
Unlock its potential with our Capacities tutorial.
Key Benefits
- Networked Note-Taking: Creates a web of interconnected thoughts and notes.
- AI Assistant: Dynamically interacts with your notes to answer questions and spark ideas.
- Contextual Backlinks: Provides rich contextual information for linked notes.
- Custom Object Types: Create your categories for organizing information.
- Cross-Platform Availability: Access your notes on all major devices, including offline mode.
Pricing
- Basic: Get started, basic features.
- Pro: $9.99/month
- Beliver: $12.49/month
Pros
Cons
6. Taskade
Taskade offers an AI meeting notes template to make things easy.
It uses AI to help you create notes, find key points, and list action items.
It’s good for teams who want to stay organized and work together.
Unlock its potential with our Taskade tutorial.
Key Benefits
- AI-Powered Workflows: Automate tasks and help generate content.
- Real-time Collaboration: Work together on notes, projects, and mind maps.
- Integrated Video Conferencing: Communicate and collaborate without switching apps.
- Project Templates: Offers templates for various project types to get started quickly.
- Mind Mapping Capabilities: Visualize ideas and project structures easily.
Pricing
Taskade offers a few plans. There’s a free option to start. (Billed Annually)
- Free Plan: $0/month
- Pro Plan: $10/month
- Team: $50/month
- Enterprise: Custom pricing
Pros
Cons
7. Notejoy
Notejoy is a simple and quick way to take notes during meetings.
It lets people work together on notes in real-time.
You can quickly capture what was said, including decisions and tasks.
Unlock its potential with our Notejoy tutorial.
Key Benefits
- Seamless Team Collaboration: Real-time editing and threaded discussions.
- Fast Search: Quickly find information across all your notes and libraries.
- Simple Interface: Very easy to use with a clean design.
- Public Note Sharing: Share notes with anyone via a link.
- Version History: Tracks changes, allowing you to see previous versions of notes.
Pricing
Notejoy offers different plans. Here’s a quick look: (Annually Billed)
- Free Plan: You get basic features. Great for personal use.
- Solo Plan ($4 per user/month): This plan offers more storage.
- Plus Plan ($8/month): For larger companies. It has advanced tools.
- Premium ($12/month): Up to 1GB per file upload.
Pros
Cons
8. Notta
Notta is an AI tool that turns speech into text with high accuracy.
It’s great for getting live transcriptions of your meetings.
It can also summarize your notes and even translate them into other languages.
Unlock its potential with our Notta tutorial.
Key Benefits
- High-Accuracy Transcription: Turns audio into text very accurately.
- Supports Live Recording: Records meetings as they happen.
- Generates Summaries: Get quick recaps of discussions.
- Multi-language Support: Works with many languages (58 for transcription, 42 for translation).
- Speaker Identification: Tells you who is speaking.
Pricing
Notta has different plans to fit your needs: (Billed Annually)
- Free Plan: $0/seat/month
- Pro Plan: $8.17/seat/month
- Business Plan: $16.67/seat/month
- Enterprise Plan: Custom pricing based on your needs.
Pros
Cons
9. Craft
Craft is a beautiful note-taking app.
While not just for meetings, its AI features can help you create rich documents.
It focuses on making your notes look good and being easy to link together.
Unlock its potential with our Craft tutorial.
Our Take
Over 50,000 people use Craft to organize their work. Want to see what the hype is about? Give Craft a try and see the difference yourself.
Key Benefits
- AI Content Generation: Helps in drafting and expanding written content.
- Automatic Summaries: Provides quick summaries of conversations and documents.
- AI Scoring: Automates call coaching and scores against your process using AI.
- Flexible Block Editor: Create diverse content with rich formatting options.
- Beautiful Design: Focuses on an aesthetically pleasing writing and reading experience.
Pricing
- Starter Plan: Free
- Plus Plan: $8/month
- Family: $15/month
- Team: $50/month
- Business: $250/month
Pros
Cons
What to Look for When Choosing an AI Note Taker for Meetings?
When picking an AI note taker, consider these points:
- Accuracy of transcription: Get precise text from spoken words.
- Smart summaries: Condense long talks into key insights.
- Action item recognition: Automatically spot tasks and next steps.
- Integration with platforms: Works well with your meeting tools.
- Ease of use: Simple interface for quick adoption.
- Security and privacy: Keeps your meeting data safe.
- Search and retrieval: Easily and quickly find old notes.
- Customization options: Tailor notes to your specific needs.
- Speaker identification: Knows who said what in the meeting.
- Multi-language support: Handles different languages for global teams.
How can an AI Note Taker help you in Meetings?
AI note-takers are game-changers for meetings.
They listen in and write down everything said.
This means you don’t have to juggle taking notes and trying to pay attention.
You can focus fully on the discussion, ask questions, and contribute your ideas.
After the meeting, these tools give you a clear summary.
They highlight important points and even list action items.
This saves you a lot of time.
No more trying to remember who said what or what tasks were assigned.
Additionally, all your notes are stored securely and are easily accessible.
You can quickly search for old information or share notes with others.
This helps everyone easily stay on the same page, even if they were unable to attend the meeting.
Buyers Guide
We conducted thorough research to find the best AI note-taking tool for meetings. Here’s how we did it:
- Keyword Analysis: We examined search terms such as “AI meeting assistant,” “free AI note taker,” “AI note taker tools,” “best AI meeting assistant,” and “free AI” to understand what people are searching for. We also included specific terms like “meeting notes,” “recording,” “Google Meet,” “Microsoft Teams,” “transcribe,” “app,” “software,” “assistant,” and “free plan.”
- Pricing: We checked the cost of each product, looking for free plan options and paid tiers.
- Features: We examined the core features of each app, focusing on what made them distinctive.
- Negatives: We noted any missing features or downsides for each product.
- Support & Refund: We checked if they offered a community, good support, or a refund policy.
Wrapping Up
So, there you have it!
We’ve reviewed the top AI note-taking tools for meetings currently available.
These tools can truly change how you handle your discussions.
They help you stay focused, capture every detail, and ensure no action item gets forgotten.
We’ve done all the hard work to find these top picks for you.
Our research was thorough, examining features, pricing, and what users truly need.
We want to help you make the best choice.
By picking the right AI note-taker, you’ll unlock a new level of efficiency in your daily work.
Go ahead and try one to see the difference for yourself!
Frequently Asked Questions
How do AI note takers benefit meeting attendees?
AI note takers let you focus on the conversation, not on typing. They capture everything, summarize key points, and automatically list action items. This saves time and ensures no important detail is missed.
Do AI note takers integrate with common video conferencing platforms?
Yes, most AI note takers seamlessly integrate with popular platforms like Zoom, Google Meet, and Microsoft Teams. They can join your calls as a participant and start transcribing and summarizing immediately.
Are AI note takers secure and private?
Many AI note-taking tools prioritize security and privacy, offering features such as data encryption and controlled access. However, it’s always wise to review their privacy policies & ensure they comply with data protection regulations.
Can AI note takers identify different speakers in a meeting?
Yes, many advanced AI note takers can identify and label different speakers. This feature helps you understand who said what, making the meeting transcript much clearer and easier to follow.
What is the typical cost of an AI note taker for meetings?
The cost varies greatly. Some AI note-taking services offer free plans with basic features, while others have tiered pricing based on usage, features, or number of users. Many provide enterprise solutions with custom quotes.
