9 Best AI Note Taker Apps: Boost Productivity in 2025!

Do you ever feel swamped with notes? It’s a common problem.

Taking good notes is hard, and then finding what you need later.

Even harder! This can make you less productive and even miss important details.

But what if there was a better way?

Imagine tools that can help you take notes smarter. 

In this article, we’ll dive into the 9 best AI note taker apps and see how they can boost your productivity in 2025

Keep reading to find out!

What are the Best AI Note Taker App?

It’s tough to keep track of everything these days.

You probably have notes everywhere – on paper, on your computer, in different apps.

It can feel messy! Luckily, AI note-taking apps can help.

They use smart technology to organize your thoughts. 

Ready to see which ones can help you get more done?

Here’s our list of top recommendations for 2025.

1. Sembly (⭐4.8)

Sembly is awesome for meetings.

It joins your calls, takes notes, and can even tell you who said what.

It’s like having a super smart assistant for every meeting you have!

Unlock its potential with our Sembly tutorial.

2. Notion (⭐4.5)

Notion is a great all-in-one workspace. You can use it for notes, tasks, and even building your own wiki.

It’s super flexible. People love it because you can customize it for almost anything you need to do.

It’s like a digital Swiss Army knife for your work and personal life.

Unlock its potential with our Notion tutorial.

3. Fireflies (⭐4.0)

Fireflies AI is another fantastic tool for meetings.

It records, transcribes, and summarizes your calls.

It also pulls out action items, so you know exactly what to do next.

Unlock its potential with our Fireflies AI tutorial.

4. Fieldy AI (⭐3.8)

This is Fieldy. It’s a smart note-taking system. It’s an AI that works in the background.

It comes with a small wearable device and a mobile app.

It records your conversations and creates notes for you.

This way, you don’t have to worry about missing anything important.

Key Benefits

Fieldy’s unique strength is its AI. It’s designed to make your life easier. The device has a high-quality microphone. It automatically transcribes and summarizes your conversations. It can even create tasks and reminders. You get a 1-year warranty on the hardware.

• Transcription: It transcribes everything you say.
• Summarization: It provides intelligent summaries of conversations.
• Task Creation: It automatically creates to-do lists from conversations.
• Speaker Identification: It identifies who said what in a meeting.
• Searchable Content: You can easily find information in your notes.

Pricing

The Fieldy wearable device costs $199. This includes the hardware and a 1-year subscription to the AI service.

• Free: $0/month, great for starting.
• Monthly Subscription: $9.99/month after the first year.
• Yearly Subscription: $15.99/year after the first year.

5. Capacities (⭐3.7)

Capacities helps you build a “second brain” for your ideas.

It’s more than just notes; it links your thoughts together.

This helps you see how things connect and spark new ideas.

Unlock its potential with our Capacities tutorial.

6. ClickUp (⭐3.6)

ClickUp is a powerful tool that does a lot.

Its AI features help with note-taking, like transcribing meetings and pulling out key details.

It’s really good for managing projects and tasks alongside your notes.

Unlock its potential with our ClickUp tutorial.

7. Taskade (⭐3.5)

Taskade is super flexible.

It helps you outline projects, break down tasks, and summarize long texts.

Its AI assistant can even help you brainstorm and generate content.

Unlock its potential with our Taskade tutorial.

8. Notejoy (⭐3.4)

Notejoy is a fast and simple note-taking app.

It lets you capture notes quickly, organize them in notebooks, and collaborate with others.

It’s easy to search and find what you need.

Unlock its potential with our Notejoy tutorial.

9. Notta (⭐3.3)

Notta focuses on turning audio and video into text.

It’s great for transcribing meetings, interviews, or lectures.

Notta can also summarize these into quick, easy-to-read notes.

Unlock its potential with our Notta tutorial.

10. MeetGeek (⭐3.2)

MeetGeek is a smart AI meeting assistant. It joins your calls on platforms like Zoom and Microsoft Teams.

It records, transcribes, and gives you a summary of the meeting.

This lets you focus on the conversation, not on taking notes.

Unlock its potential with our MeetGeek tutorial.

What to look for when choosing AI note-taking apps?

• Accuracy: Your notes need to be correct, especially transcriptions.
• AI Summary: The app should condense long notes into clear, quick insights.
• Ease of Use: A simple, clean, and intuitive interface is key.
• Integrations: It should work well with other tools you already use.
• Privacy & Security: Make sure your sensitive information is protected.
• Cross-Device Sync: Access your notes anywhere, on any device.
• Customization: Look for templates or ways to personalize your note-taking.
• Searchability: Easily find what you need within your notes.
• Collaboration: If you work with others, look for sharing and real-time editing features.

How can AI note-taking apps boost your productivity?

AI note-taking apps can really change how you work.

Think about it: during a meeting, you can just listen and focus.

The app will write down everything for you, so you don’t miss anything important.

This means you can be more present and contribute more.

These apps also make your notes smarter.

They can quickly read through long notes and give you a summary. 

This saves you tons of time.

Plus, they can highlight important tasks or ideas, so you know exactly what to do next.

Finding old notes is also much easier.

Instead of digging through piles of papers or digital files, you can just search.

The AI helps you find exactly what you need in seconds.

This lets you get back to your work faster and stay super organized.

Buyers Guide

When doing our research to find the best product, we determined using these factors:

• We looked for free ai note taker options and their paid plans to assess pricing and value.
• We evaluated features, including AI meeting notes, the ability to process audio and video files, and AI note generator capabilities. We also looked for advanced features like natural language processing and AI-powered search.
• We examined what was missing from each ai note taking tools, especially compared to their competitors. This included checking for limitations on the free version or a lack of advanced features.
• We checked support or refund policies to see if they offer a community, support, or refund policy.
• We focused on tools that handle all aspects of your meetings, including virtual meetings, team meetings, internal meetings, and Google Meet calls. We also checked for support for video conferencing tool platforms like Zoom, Google Meet, and Microsoft Teams.
• We checked for tools that provide up to date information by creating ai meeting summaries, meeting recaps, and ai generated notes with key points and key insights. We also looked for features that extract key insights, create key takeaways, and organize insights.
• We assessed how each ai note taker tools handled manual note taking and whether they could automatically join meetings.
• We looked at the ability to record and transcribe meeting recordings, audio files, and video files, and checked for meeting templates and meeting transcriptions.
• We checked for features that track speaker talk time and generate follow-up emails.
• We also looked for tools with multiple languages, multilingual support, and AI analysis capabilities.
• We considered the benefits of using a tool for future meetings, how it helps the entire team, and how it can save significant time.
• We also looked for ai chat and otter ai chat functionality, and integrations with project management tools and google docs.
• We considered tools with numerous features and options for unlimited meetings.
• Finally, we looked for apps that allow you to speak freely while they do the work of a note-taking tool.

Wrapping Up

That’s it! We’ve shown you the 9 Best AI Note Taking Apps.

We’ve covered the best AI tools that can totally change how you take notes.

These apps are great for all your meetings and video calls.

They help by making accurate meeting transcripts and AI-powered summaries.

This lets you focus on the conversation, not on writing everything down.

We looked at how these tools handle audio recordings, find key moments, and even offer multilingual support.

We did the hard work for you, so you can easily find the perfect tool for your needs.

Whether you’re dealing with meeting participants or need to get notes from YouTube videos, these apps have you covered.

They also integrate with popular meeting platforms to make your life easier.

Frequently Asked Questions