Do you feel swamped by receipts and expense reports?
Keeping track of money in and out is a big challenge for many businesses.
Choosing the right accounting software can make a huge difference, saving you time and headaches.
This post will dive deep into Zoho Books vs Expensify, two popular tools.
By the end, you’ll have a clearer picture of which software can help you get your finances in order.
Overview
We’ve used both Zoho Books and Expensify.
We tested their features.
This helped us see how they stack up.
Now, let’s compare them closely for you.
Harness the power of your financial data. Unlock key insights with Zoho.
Pricing: It has a free trial. The premium plan starts at $10/month.
Key Features:
- Invoicing
- Expense Tracking
- Customer Portal
Streamline expenses with Expensify. Join the 10+ million users.
Pricing: It has a free trial. The premium plan starts at $5/month.
Key Features:
- SmartScan Receipt Capture
- Corporate Card Reconciliation
- Advanced Approval Workflows.
What is Zoho Books?
So, you’re curious about Zoho Books?
It’s like a helpful tool for your business money stuff.
It helps you keep track of your income and expenses.
Think of it as your digital bookkeeper!
Also, explore our favorite Zoho Books alternatives…
Harness the power of your financial data. Unlock key insights with your Zoho Books data today.
Key Benefits
Zoho Books shines with its 5 key strengths:
- It smoothly connects with over 40 other Zoho apps.
- You can send professional invoices in just a few clicks.
- It helps you track all the money coming in and going out.
- Collaborating with your team is super easy.
- Their reports give you clear insights into your business health.
Pricing
Zoho Books has different plans to fit different needs:
- Free: $0/month
- Standard: $10/month
- Professional: $20/month
- Premium: $30/month
Pros
Cons
What is Expensify?
Okay, so let’s talk about Expensify.
It’s a tool that helps you keep track of all your business spending.
Think of it like a helper that remembers where your money goes.
It can grab info from your receipts and bank stuff. Pretty handy!
Also, explore our favorite Expensify alternatives…
Ready to ditch the paper clutter and simplify your expense tracking in 2025? Expensify users report saving an average of 2 hours per week.
Key Benefits
- SmartScan accurately captures 95% of receipts.
- Automate corporate card reconciliation, saving 10+ hours monthly.
- Streamline approval workflows for faster reimbursements.
- Integrate with over 7,000 accounting software options.
Pricing
- Free: $0
- Collect: $5
- Control: $9
Pros
Cons
Feature Comparison
Let’s look at the key features of Zoho Books and Expensify.
We’ll see how they handle different tasks to help you decide.
1. Receipt Scanning
- Zoho Books: It has an auto-scan feature that pulls info from your receipts. You can even email receipts to it. It does a good job but sometimes you need to fix a few things by hand.
- Expensify: This tool is known for its SmartScan. You just snap a picture of your receipt, and it automatically reads the details. It’s very fast and helps you avoid typing things in.
2. Expense Management
- Zoho Books: It lets you track all your business expenses. You can set up recurring expenses and put them into categories. This helps you see where your money is going.
- Expensify: This is where Expensify truly shines. It automates much of the expense tracking. It’s built to make sure you spend less time on manual work and more time on your business.
3. Invoicing and Payments
- Zoho Books: You can create and send professional invoices to your customers. It also lets you accept online payments and sends reminders to help you get paid faster.
- Expensify: Expensify also lets you create and send invoices. You can track when payments are made and even handle bill payments to your vendors.
4. Reports
- Zoho Books: It gives you many reports to see how your business is doing. You can get reports on profit, loss, and more. This helps you make smart choices.
- Expensify: It offers different reports to help you understand your spending. You can filter data by date, what you bought, or other details to get the insights you need.
5. Integrations
- Zoho Books: It connects with other Zoho apps, which is great if you already use Zoho products. It can also link with other accounting software like QuickBooks.
- Expensify: Expensify connects with many accounting systems, including QuickBooks, Xero, and NetSuite. This makes it easy to move your expense data to your main accounting system.
6. Reimbursement
- Zoho Books: You can reimburse employees right through the system. It can do this through ACH (bank transfers) for users in certain countries.
- Expensify: It’s very strong in reimbursements. You can reimburse employees quickly, even globally, in their local money. It aims for next-day reimbursements.
7. Mobile App
- Zoho Books: It has a mobile app for both iPhones and Androids. You can manage your finances and expenses from anywhere.
- Expensify: Expensify has a well-liked mobile app. It’s easy to use for scanning receipts, tracking mileage, and approving reports on the go.
What to look for when choosing an Accounting Software?
- Scalability: Can the software grow with your business?
- Support: What kind of help is available if you have questions?
- Ease of Use: Is it something you and your team can learn quickly?
- Specific Needs: Does it handle the unique things your business does?
- Security: How safe is your financial data with this software?
Final Verdict (Our Pick)
After looking at everything, our pick depends on your main need.
If you need a full accounting system, choose Zoho Books.
It handles invoices. It tracks basic expenses.
It’s a complete toolbox for your business money.
But if expenses are your biggest problem, pick Expensify.
It makes managing receipts easy. Employee reimbursements are simple.
It’s built for speed and ease with expenses.
We tested both.
You can trust our advice. Choose Zoho Books for all your accounting.
Choose Expensify if expense management is most important.
More of Zoho Books
- Zoho Books vs Puzzle IO: Puzzle IO excels in financial planning and forecasting with its customizable dashboards.
- Zoho Books vs Dext: Dext specializes in automated receipt and invoice data capture, streamlining expense management.
- Zoho Books vs Xero: Xero offers a user-friendly interface and strong bank reconciliation, ideal for growing businesses.
- Zoho Books vs Synder: Synder focuses on e-commerce integrations, automating sales data transfer to accounting systems.
- Zoho Books vs Docyt: Docyt uses AI to automate bookkeeping and intelligently manage financial documents.
- Zoho Books vs Sage: Sage provides established accounting solutions with strong inventory management for various business sizes.
- Zoho Books vs Wave: Wave offers free accounting software with user-friendly invoicing, best for freelancers and very small businesses.
- Zoho Books vs Quicken: Quicken is tailored for personal finance management, including budgeting and investment tracking.
- Zoho Books vs Hubdoc: Hubdoc automates financial document collection and data entry, particularly for bills and receipts.
- Zoho Books vs QuickBooks: QuickBooks is popular for its extensive features, accountant familiarity, and strong reporting, serving a wide range of small businesses.
- Zoho Books vs AutoEntry: AutoEntry automates data entry from scanned documents, focusing on efficiency for bookkeeping tasks.
- Zoho Books vs FreshBooks: FreshBooks emphasizes user-friendly invoicing and time tracking, making it suitable for service-based businesses.
- Zoho Books vs NetSuite: NetSuite is a comprehensive ERP solution for enterprises that offers advanced features like CRM, supply chain management, & business intelligence.
More of Expensify
We’ve also stacked Expensify against its key competitors. Here’s what makes each alternative distinct:
- Expensify vs Puzzle IO: Puzzle IO uses AI for comprehensive financial operations and spend control.
- Expensify vs Dext: Dext excels at automated data extraction from receipts and invoices for accounting.
- Expensify vs Xero: Xero offers full cloud accounting, bank feeds, and invoicing for small businesses.
- Expensify vs Synder: Synder specializes in syncing e-commerce sales data to accounting platforms.
- Expensify vs Docyt: Docyt provides autonomous bookkeeping and AI-powered receipt processing.
- Expensify vs RefreshMe: RefreshMe focuses on budget tracking, expense categorization, and financial goal setting.
- Expensify vs Wave: Wave offers free accounting, invoicing, and receipt management for micro-businesses.
- Expensify vs Quicken: Quicken is designed for personal finance management, budgeting, and investment tracking.
- Expensify vs Hubdoc: Hubdoc automates document collection and data extraction for streamlined bookkeeping.
- Expensify vs QuickBooks: QuickBooks is a leading accounting solution for small businesses, managing all financials.
- Expensify vs AutoEntry: AutoEntry automates data capture from documents for accounting systems.
- Expensify vs FreshBooks: FreshBooks focuses on invoicing and expense tracking for freelancers and service businesses.
- Expensify vs NetSuite: NetSuite is a comprehensive cloud ERP system, integrating all business operations.
Frequently Asked Questions
Is Zoho Books good for small businesses?
Yes, Zoho Books is great for small businesses. It offers many tools like invoicing, expense tracking, and reports. It helps manage your money easily. It’s an all-in-one choice.
Is Expensify only for expenses?
Expensify focuses heavily on expenses. It’s best for tracking receipts and employee reimbursements. It also has some invoicing features. Its main strength is managing spending.
Can I use both Zoho Books and Expensify?
Yes, you can use both. Expensify integrates with Zoho Books. This means they can work together. You can track expenses in Expensify and send the data to Zoho Books for full accounting.
Which is easier to learn, Zoho Books or Expensify?
Expensify is generally easier to learn for expense tracking. Its main job is simpler. Zoho Books has more features, so it might take a bit longer to learn everything it can do.
Do these tools work on my phone?
Yes, both Zoho Books and Expensify have mobile apps. You can use them on your iPhone or Android phone. This lets you manage your finances and expenses from anywhere.
