Feeling confused about which accounting software to pick for your business?
You’re not alone…
It’s a big decision because the right software can save you time, money, and headaches.
But pick the wrong one, and you could face frustrating issues and wasted effort.
In 2025, both Zoho Books vs QuickBooks offer great tools.
So, how do you know which one is the best fit for your business?
Let’s find out which software will help your business thrive!
Overview
We tested both Zoho Books and QuickBooks.
We used them like real businesses would.
This helped us see what each one does well.
Now, let’s compare them side-by-side.
Harness the power of your financial data. Unlock key insights with Zoho.
Pricing: It has a free trial. The premium plan starts at $10/month.
Key Features:
- Invoicing
- Expense Tracking
- Customer Portal
Used by over 7 million businesses, QuickBooks can save your time.
Pricing: It has a free trial. paid plan starts at $9.50/month.
Key Features:
- Expense Tracking
- Invoicing and Payments
- Comprehensive Reporting
What is Zoho Books?
So, you’re curious about Zoho Books?
It’s like a helpful tool for your business money stuff.
It helps you keep track of your income and expenses.
Think of it as your digital bookkeeper!
Also, explore our favorite Zoho Books alternatives…
Harness the power of your financial data. Unlock key insights with your Zoho Books data today.
Key Benefits
Zoho Books shines with its 5 key strengths:
- It smoothly connects with over 40 other Zoho apps.
- You can send professional invoices in just a few clicks.
- It helps you track all the money coming in and going out.
- Collaborating with your team is super easy.
- Their reports give you clear insights into your business health.
Pricing
Zoho Books has different plans to fit different needs:
- Free: $0/month
- Standard: $10/month
- Professional: $20/month
- Premium: $30/month
Pros
Cons
What is QuickBooks?
QuickBooks is like a helpful friend for your business money stuff.
It helps you keep track of what money comes in and what money goes out.
Lots of small businesses like using it.
Also, explore our favorite QuickBooks alternatives…
Ready to take control of your business money like a pro? QuickBooks helps millions track their income and expenses easily.
Key Benefits
QuickBooks really shines with its broad set of tools for everyday tasks. It offers:
- Manages over $1 trillion in invoices annually for its users.
- Connects to over 700 different apps for smoother workflows.
- Helps businesses save up to 42% of their time on bookkeeping tasks.
- Provides over 50 standard reports to understand your business better.
Pricing
- Simple Start: $9.50
- Essential: $14
- Plus: $20
- Advanced: $38
Pros
Cons
Future Comparison
It’s time to examine these programs’ capabilities.
We examined how each handles common business tasks.
Let’s see which one stands out for different needs.
1. Invoicing
Zoho Books: This tool offers many invoice templates, 16 to be exact. You can change them to match your brand. It also lets you set up bills that send themselves. This is great for repeat customers. Zoho Books even encrypts PDF invoices for safety.
QuickBooks: QuickBooks also lets you make professional invoices. It has 6 templates you can change. You can send invoices by email and even text message. A cool feature is putting direct payment links in the invoice. This makes it easier for your customers to pay you fast.
2. Expense Tracking
Zoho Books: It’s easy to track your spending here. You can take pictures of receipts with your phone. Zoho Books connects well with Zoho Expense. This means all your travel and business costs can be put together in one place.
QuickBooks: QuickBooks is good at sorting your expenses. When you link your bank, it can automatically put your spending into the right groups. This means less typing for you. It also has features to help you track mileage.
3. Reporting
Zoho Books: You get over 50 different reports here. These reports help you see how your money is doing. You can check your profits, how much cash you have, and more. You can also make some changes to these reports.
QuickBooks: QuickBooks offers even more reports, over 80. This gives you a deeper look into your business’s money. You can see things like profit and loss, cash flow, and detailed breakdowns. Both let you customize reports to fit what you need.
4. Inventory Management
Zoho Books: It has basic tools to keep track of your products. If you need more advanced features, you can use Zoho Inventory, which works with Zoho Books. This helps with things like tracking stock levels in different places.
QuickBooks: QuickBooks has inventory features in its higher-priced plans. It helps you track how many items you have. It can also tell you when to order more. This is good for businesses that sell physical goods.
5. Payroll
Zoho Books: It does not have payroll built-in. You’ll need to use another tool for this. Zoho Payroll is an option, and it works well with Zoho Books since they are from the same company.
QuickBooks: QuickBooks has payroll built right into it. This means you can handle paying employees, taxes, and benefits all from one place. This can be simpler if you want everything under one roof.
6. Integrations
Zoho Books: It connects well with other Zoho apps. If you use Zoho CRM or Zoho Projects, it’s a smooth fit. It also works with popular tools like Stripe and PayPal.
QuickBooks: QuickBooks is known for working with many other apps. It connects with hundreds of different business tools. This makes it very flexible if you use many different types of software.
7. Mobile App
Zoho Books: It has a good mobile app for phones and tablets. You can create invoices, track expenses, and check reports on the go. It even works on Windows tablets and Kindle devices.
QuickBooks: QuickBooks also has a mobile app for your phone. It lets you do many of the same things, like check your bank accounts and send invoices. It’s easy to use for quick tasks.
What to look for when choosing an Accounting Software?
- Scalability: Can the software grow with your business?
- Support: What kind of help is available if you have questions?
- Ease of Use: Is it something you and your team can learn quickly?
- Specific Needs: Does it handle the unique things your business does?
- Security: How safe is your financial data with this software?
Final Verdict (Our Pick)
After looking at everything, our pick is QuickBooks.
It’s a bit easier to use for most small businesses, especially if you need payroll.
It also connects with other apps.
While Zoho Books is good, QuickBooks just offers more features built-in.
We’ve spent many hours testing both.
We know what works best for everyday business needs.
Trust us to help you pick the right tool to manage your money smartly.
It’s about making your business life simpler!
More of Zoho Books
- Zoho Books vs Puzzle IO: Puzzle IO excels in financial planning and forecasting with its customizable dashboards.
- Zoho Books vs Dext: Dext specializes in automated receipt and invoice data capture, streamlining expense management.
- Zoho Books vs Xero: Xero offers a user-friendly interface and strong bank reconciliation, ideal for growing businesses.
- Zoho Books vs Synder: Synder focuses on e-commerce integrations, automating sales data transfer to accounting systems.
- Zoho Books vs Docyt: Docyt uses AI to automate bookkeeping and intelligently manage financial documents.
- Zoho Books vs Sage: Sage provides established accounting solutions with strong inventory management for various business sizes.
- Zoho Books vs Wave: Wave offers free accounting software with user-friendly invoicing, best for freelancers and very small businesses.
- Zoho Books vs Quicken: Quicken is tailored for personal finance management, including budgeting and investment tracking.
- Zoho Books vs Hubdoc: Hubdoc automates financial document collection and data entry, particularly for bills and receipts.
- Zoho Books vs AutoEntry: AutoEntry automates data entry from scanned documents, focusing on efficiency for bookkeeping tasks.
- Zoho Books vs FreshBooks: FreshBooks emphasizes user-friendly invoicing and time tracking, making it suitable for service-based businesses.
- Zoho Books vs NetSuite: NetSuite is a comprehensive ERP solution for enterprises that offers advanced features like CRM, supply chain management, & business intelligence.
More of QuickBooks
- QuickBooks vs Puzzle IO: Puzzle IO offers strong AI automation for bookkeeping and predictive analytics.
- QuickBooks vs Dext: Dext is excellent for automated receipt and document data extraction.
- QuickBooks vs Xero: Xero provides unlimited users and robust multi-currency support, great for global teams.
- QuickBooks vs Synder: Synder specializes in e-commerce transaction syncing, ideal for online sales.
- QuickBooks vs Docyt: Docyt uses AI for real-time insights and automated back-office bookkeeping.
- QuickBooks vs RefreshMe: RefreshMe helps with personal finance, budgeting, and identity protection.
- QuickBooks vs Wave: Wave offers free bookkeeping, invoicing, and receipt tracking for freelancers.
- QuickBooks vs Quicken: Quicken is primarily a personal finance manager with basic business tracking.
- QuickBooks vs Hubdoc: Hubdoc automates document collection and data extraction for easier bookkeeping.
- QuickBooks vs Expensify: Expensify focuses on streamlined expense reporting and receipt scanning.
- QuickBooks vs AutoEntry: AutoEntry automates data entry from various financial documents for efficiency.
- QuickBooks vs FreshBooks: FreshBooks excels in invoicing and time tracking, popular with service-based clients.
- QuickBooks vs NetSuite: NetSuite is a comprehensive ERP system for large enterprises needing broad functionalities.
Frequently Asked Questions
Does Zoho Books offer a free plan?
Yes, Zoho Books offers a free pricing plan. This free plan is for businesses with less than $50,000 in yearly earnings. It also limits users and invoices, but it’s a great way to start using online accounting software without cost.
How does QuickBooks Online compare to Xero?
QuickBooks Online is known for being very common and having many features. Xero is popular for its clean design and ease of use. Both offer good online accounting features, but QuickBooks generally has more built-in tools and integrations.
What kind of integrations do Zoho Books and QuickBooks offer?
QuickBooks provides a very wide range of integrations, connecting with hundreds of other business tools. Zoho Books also integrates well, especially with other Zoho products, offering seamless integration within the Zoho ecosystem and connections to common payment gateways.
Is payroll included with QuickBooks and Zoho Books?
QuickBooks provides built-in payroll services with its plans. Zoho Books, however, does not include payroll directly. You would need to use a separate payroll service, like Zoho Payroll, which can integrate with Zoho Books.
Which online accounting software is better for small businesses?
For many small businesses, QuickBooks Online might be better due to its broad features and widespread use by accountants. Zoho Books also provides a strong range of features and is a good choice, especially if you prefer Zoho products or a more affordable initial pricing plan.
