Trying to figure out the best tools for your business?
Choosing between accounting software and document management can be tricky.
It’s frustrating when you spend too much time on paperwork instead of growing your business, right?
This guide will compare Zoho Books vs Hubdoc.
We’ll break down what each one does best so you can pick the right fit for your needs.
Overview
We’ve used both Zoho Books and Hubdoc.
We tested their features for real businesses.
This helped us see how they stack up against each other.
Harness the power of your financial data. Unlock key insights with Zoho.
Pricing: It has a free trial. The premium plan starts at $10/month.
Key Features:
- Invoicing
- Expense Tracking
- Customer Portal
Save time with Hubdoc! Users typically save 4 hours a week.
Pricing: It has a free trial. The premium plan starts at $12/month.
Key Features:
- Budgeting
- Bill Pay
- Investment Tracking
What is Zoho Books?
So, you’re curious about Zoho Books?
It’s like a helpful tool for your business money stuff.
It helps you keep track of your income and expenses.
Think of it as your digital bookkeeper!
Also, explore our favorite Zoho Books alternatives…
Harness the power of your financial data. Unlock key insights with your Zoho Books data today.
Key Benefits
Zoho Books shines with its 5 key strengths:
- It smoothly connects with over 40 other Zoho apps.
- You can send professional invoices in just a few clicks.
- It helps you track all the money coming in and going out.
- Collaborating with your team is super easy.
- Their reports give you clear insights into your business health.
Pricing
Zoho Books has different plans to fit different needs:
- Free: $0/month
- Standard: $10/month
- Professional: $20/month
- Premium: $30/month
Pros
Cons
What is Hubdoc?
Okay, let’s talk about Hubdoc.
Think of it like a helpful assistant for your papers.
It grabs your bills and statements from different places online.
Then, it keeps them all organized in one spot.
Pretty neat, right?
Also, explore our favorite Hubdoc alternatives…
Join the over 10,000 businesses already streamlining their finances with Hubdoc. Discover how Hubdoc can help you today!
Key Benefits
Hubdoc shines when it comes to getting your documents in order. Here are some of its best features:
- It can automatically fetch documents from over 800 different banks, suppliers, and online services.
- You can easily upload documents by taking a picture with your phone or sending an email.
- It helps you say goodbye to manual data entry by pulling key information from your documents.
- Hubdoc works smoothly with popular accounting software like Xero and QuickBooks Online.
- It keeps all your important financial documents securely stored in the cloud.
Pricing
- Annually Subscription: $12/month
Pros
Cons
Feature Comparison
Let’s look at what each tool offers.
We’ve used both and can tell you how they work side-by-side.
1. Overall Purpose
- Zoho Books: This is a full accounting software. It helps you manage all your money in and out. Think of it as your digital ledger for everything from sales to bills.
- Hubdoc: This tool is all about documents. It helps you collect and get data from receipts and invoices. It’s like a smart digital filing cabinet.
2. Document Collection & Data Entry
- Zoho Books: You can upload receipts and bills into Zoho Books. It has a feature called “Autoscan” to pull information from them. It helps reduce manual work.
- Hubdoc: This is Hubdoc’s main job. It automatically gets documents from many places, like emails or by taking a photo. It’s very good at pulling key info from these documents without you typing it in.
3. Accounting Features
- Zoho Books: It has many accounting features. You can send invoices, track expenses, manage inventory, and create financial reports. It’s built to handle your daily accounting tasks.
- Hubdoc: Hubdoc doesn’t do accounting itself. It focuses on getting your documents ready. It then sends that data to accounting software. It’s a helper for your accounting, not the main accounting tool.
4. Integrations
- Zoho Books: It connects well with other Zoho apps. It also links with many payment tools and other business apps using things like Zapier.
- Hubdoc: Hubdoc is built to work very well with other accounting software, especially Xero and QuickBooks Online. It acts as a bridge to get your document data into those systems smoothly.
5. User Interface & Ease of Use
- Zoho Books: Many people find Zoho Books easy to use. It has a clean look and is simple to get around, even if you’re new to accounting software.
- Hubdoc: Hubdoc is also easy to use, especially for uploading documents. Its main job is simple: get documents and pull out data.
6. Mobile App
- Zoho Books: It has mobile apps for both iPhone and Android. You can do your accounting from your phone, like checking balances or creating invoices.
- Hubdoc: It also has a mobile app. This app is great for taking pictures of receipts on the go. This makes it easy to get your documents into the system quickly.
7. Reporting
- Zoho Books: It offers many types of reports. You can see how your business is doing with reports like profit and loss statements or balance sheets. These help you understand your money.
- Hubdoc: Hubdoc doesn’t create financial reports on its own. Its role is to make sure the data for those reports is correct and easy to get into your accounting software. The accounting software then makes the reports.
What to look for when choosing an Accounting Software?
- Scalability: Can the software grow with your business?
- Support: What kind of help is available if you have questions?
- Ease of Use: Is it something you and your team can learn quickly?
- Specific Needs: Does it handle the unique things your business does?
- Security: How safe is your financial data with this software?
Final Verdict (Our Pick)
So, which one wins: Zoho Books or Hubdoc?
Our pick depends on what you need.
If you’re looking for a full accounting system to manage all your money.
Zoho Books is the clear winner.
It handles everything from invoices to reports.
Then Hubdoc is amazing for that specific job.
Think of it this way: Zoho Books is the whole kitchen, while Hubdoc is a super-efficient dishwasher.
And our experience shows that understanding their main purpose is key to picking the best tool for your business.
More of Zoho Books
- Zoho Books vs Puzzle IO: Puzzle IO offers automated financials and accruals; Zoho Books provides comprehensive core accounting.
- Zoho Books vs Dext: Dext excels in automated receipt and invoice processing; Zoho Books offers full accounting functionality.
- Zoho Books vs Xero: Xero is popular for its strong bank feeds and integrations; Zoho Books offers a wider ecosystem.
- Zoho Books vs Synder: Synder specializes in e-commerce sales integration; Zoho Books handles complete business accounting.
- Zoho Books vs Easy Month End: Easy Month End streamlines month-end closing; Zoho Books offers daily accounting processes.
- Zoho Books vs RefreshMe: RefreshMe focuses on personal finance and simple expense tracking; Zoho Books is full business accounting.
- Zoho Books vs Sage: Sage offers robust inventory and payroll features; Zoho Books provides a more user-friendly interface.
- Zoho Books vs Expensify: Expensify is a strong expense reporting tool; Zoho Books offers integrated expense management.
- Zoho Books vs QuickBooks: QuickBooks is highly popular and robust; Zoho Books offers great value and ecosystem.
- Zoho Books vs AutoEntry: AutoEntry focuses on automating data entry from documents; Zoho Books covers all accounting.
- Zoho Books vs FreshBooks: FreshBooks excels in invoicing and time tracking for freelancers; Zoho Books is more comprehensive.
- Zoho Books vs NetSuite: NetSuite is a full ERP for large enterprises; Zoho Books caters to small to medium businesses.
More of Hubdoc
- Hubdoc vs Puzzle IO: Puzzle IO uses AI for smart categorization and real-time financial insights, beyond just document collection.
- Hubdoc vs Dext: Dext offers broader data capture sources and advanced customization for complex expense reporting.
- Hubdoc vs Xero: Xero is a full cloud accounting system, often bundling Hubdoc for document management.
- Hubdoc vs Synder: Synder specializes in automated transaction syncing, especially for e-commerce, not primary document capture.
- Hubdoc vs Docyt: Docyt uses AI to automate end-to-end bookkeeping and financial workflows, a broader accounting solution.
- Hubdoc vs RefreshMe: RefreshMe focuses on personal financial tracking and automated bank reconciliation, not business document capture.
- Hubdoc vs Sage: Sage provides comprehensive accounting software with document management add-ons.
- Hubdoc vs Wave: Wave offers free accounting, including receipt scanning, primarily for small businesses.
- Hubdoc vs Quicken: Quicken is for personal finance and budgeting, with limited business document management.
- Hubdoc vs Expensify: Expensify excels at expense reporting and mileage tracking for employee reimbursements.
- Hubdoc vs QuickBooks: QuickBooks is a leading accounting platform that integrates with tools for document attachment.
- Hubdoc vs AutoEntry: AutoEntry offers similar automated data capture from bills and receipts with high accuracy.
- Hubdoc vs FreshBooks: FreshBooks is designed for service-based businesses, focusing on invoicing and basic expense tracking.
- Hubdoc vs NetSuite: NetSuite is a comprehensive ERP system, with integrated document management as part of a larger suite.
Frequently Asked Questions
Can Zoho Books fully automate my bookkeeping?
Zoho Books can greatly automate many bookkeeping tasks. It helps with invoicing, expense tracking, and bank reconciliation. While it automates a lot, some manual review is still often needed for accuracy, especially for complex transactions in small businesses.
Is Hubdoc good for just expense management?
Yes, Hubdoc excels at expense management. It helps you collect receipts and bills easily. It then extracts data, making expense tracking simple. This saves time and reduces manual entry, especially for small businesses needing clear records for reimbursement.
Does Zoho Books offer time tracking features?
Yes, Zoho Books includes time tracking features. This allows you to log hours spent on projects and easily turn them into invoices. It’s useful for service-based small businesses that bill clients by the hour.
Can Hubdoc help with bank reconciliation?
Hubdoc itself doesn’t do bank reconciliation. Its main role is to get your documents (like bank statements and receipts) ready. It then sends this data to your accounting software. The accounting software then uses this information to help with reconciliation.
How does Zoho Books compare to FreshBooks?
Zoho Books and FreshBooks are both popular for small businesses. Zoho Books offers a more complete accounting suite, including inventory and advanced reporting. FreshBooks is often preferred for its strong invoicing and simpler interface, particularly by freelancers and service providers.
