Managing your business finances can feel like a mountain of paperwork.
You’re trying to keep track of bills, receipts, and bank statements, and it can quickly get overwhelming.
But what if there was a better way to handle it all?
You’ve likely heard of tools like Sage and Hubdoc that promise to simplify things.
But which one is truly the best fit for your business?
We’re going to break down Sage vs Hubdoc to help you understand their strengths and weaknesses
Overview
We’ve personally used and tested both Sage and Hubdoc.
Our team spent time learning how each one works.
This hands-on experience led us to this direct comparison.
Over 6 million customers trust Sage. With a customer satisfaction rating of 56 out of 100, its robust features are a proven solution.
Pricing:Â Free Trial Available. The premium plan at $66.08/month.
Key Features:
- Invoicing
- Payroll Integration
- Inventory Management
Save time with Hubdoc! Users typically save 4 hours a week on data entry. Plus, Hubdoc auto-organizes 99% of docs.
Pricing: It has a free trial. The premium plan starts at $12/month.
Key Features:
- Automated Document Fetching
- Data Extraction
- Direct Accounting Integration
What is Sage?
Let’s talk about Sage. It’s been around for a while.
Lots of businesses use it. It helps keep track of money.
Think of it like a digital notebook for your business stuff.
Also, explore our favorite Sage alternatives…
Our Take
Ready to supercharge your finances? Sage users have reported an average of 73% higher productivity and a 75% faster process cycle time.
Key Benefits
- Automated invoicing and payments
- Real-time financial reports
- Strong security to protect data
- Integration with other business tools
- Payroll and HR solutions
Pricing
- Pro Accounting: $66.08/month.
- Premium Accounting: $114.33/month.
- Quantum Accounting: $198.42/month.
- HR and Payroll bundles: Custom Pricing based on your needs.
Pros
Cons
What is Hubdoc?
Okay, let’s talk about Hubdoc. Think of it like a helpful assistant for your papers.
It grabs your bills and statements from different places online.
Then, it keeps them all organized in one spot. Pretty neat, right?
Also, explore our favorite Hubdoc alternatives…
Key Benefits
Hubdoc’s main strength is its focus on document automation.
- 99% accuracy: Hubdoc uses OCR to ensure data is captured correctly.
- Audit-proof storage: It stores documents securely, so you never lose a file again.
- Saves 10 hours monthly: Users report significant time savings by eliminating manual entry.
- Automated supplier fetching.
- Mobile photo capture.
- Seamless Xero integration.
Pricing
- Hubdoc price: $12/month.
Pros
Cons
Feature Comparison
This comparison provides a brief overview of Hubdoc and Sage, highlighting the core difference in their approach to accounting.
We analyze how a personal finance app stacks up against a professional accounting platform, to help small business owners and others manage their finances effectively.
1. Platform Scope and Target Audience
- The Hubdoc app is a simple tool for one user to manage personal finances effectively. Its services are tailored for individuals and small business owners who want to collect their personal financial information in one place.
- The sage business cloud accounting platform is a comprehensive suite designed for small businesses, medium sized businesses, and accounting teams. It is a full accounting platform that can be used by a dedicated bookkeeper or accounting teams to handle all business operations, which is its main difference from Hubdoc.
2. Features and Functionality
- The Hubdoc software includes tools for expense management and helps you track expenses from your bank accounts. It helps you to analyze personal spending habits & provides insights to improve your every financial health.
- The sage business cloud platform offers a full range of accounting features, including expense management, inventory management, and the ability to create product variations and track their costs. The platform is robust and designed for professional accounting teams and includes features like job costing to track the cost of specific projects.
3. Automation and Manual Tasks
- The Hubdoc app automatically connects to bank transactions to collect and analyze your spending. This helps you to save time by eliminating a lot of manual tasks in personal finance.
- Sage automates many manual tasks with features like bank reconciliation and bill tracking that help to manage vendor invoices and track payments. It also uses online backups to protect your financial information. The software helps you to save time by identifying unreconciled differences and other discrepancies.
4. Mobile Access and Connectivity
- The Hubdoc app has a dedicated mobile app and relies on a stable internet connection for full functionality. Its services and features can be easily accessed from anywhere, which is a great treatment for modern users.
- Sage offers a dedicated mobile app and cloud connectivity, but some of its versions, particularly its desktop software and desktop solution, have limited remote access. This can be a potential drawbacks for some customers and is an important difference to consider.
5. Reporting and Insights
- The Hubdoc app helps you to analyze your personal spending patterns and provides basic reports. Its primary purpose is to give you a quick and simple way to face your financial reality.
- Sage is built for real time reporting and in-depth financial reporting. You can generate reports on various important aspects of your business, including job costing and what products generate the most revenue, to help you make smarter business decisions and improve cash flow.
6. Invoicing and Inventory
- The Hubdoc app is not for invoicing or inventory. Its art is in managing a user’s personal financial health, not creating sales invoices or tracking inventory.
- Sage allows you to create and manage sales invoices, purchase orders, and track inventory. With sage business cloud accounting, you can sync inventory automatically, and issue low stock alerts so that you never miss an opportunity to make a sale. You can also create product variations and track their cost.
7. Cost and Scalability
- The cost of the Hubdoc app is low, making it a great option for one user on a budget. It is a simple tool designed for personal finance, so it does not scale for a large business. The age of the platform is new, but it has gained good reviews.
- Sage has higher prices than many other platforms, but it offers powerful scalability as an accounting platform. Its various add ons for payroll, payments, and inventory make it a robust and comprehensive solution for growing businesses that want to avoid quickbooks online. The cost is high but it is a tool that is updated frequently to meet the needs of a modern business.
8. Support and Resources
- The Hubdoc app is often praised for its easy-to-use interface, which means users typically do not need much help. If a user needs further assistance, they can find support resources online.
- Sage provides a wealth of educational material through sage university, a community hub, and direct support to answer questions. If a feature or process failed, a user can find resources and tutorials for a proper treatment. A hubdoc review on its website might highlight a success story.
9. Unique Functionality
- A user’s financial age can be a liability that needs to be properly managed, but a simple and modern tool can change that. The Hubdoc app provides a simple way to collect and analyze personal financial data, and its reviews highlight this as its main difference from more complex software. It is a key tool for a solo user to manage finances.
- Sage offers unique features for businesses, including pro accounting, unlimited bookkeeping records, small business accounting, job costing with cost codes, and tracking job statuses. The platform also offers sage payroll and other payroll software as add ons to its robust inventory and sales tools. It has an extensive sage marketplace to find other services to improve your business, giving you a full picture of your finances.
What to look for in an Accounting Software?
- Scalability: A truly online accounting solution can grow workflow management with you, handling a massive amount of records and existing accounting data without slowing down. The best accounting software will support your growth from a solo operation to a large business, allowing you to eventually add more employees and even run payroll.
- Support: What kind of help is available if you have questions? You should look for a provider that offers more than just basic support. Read articles and reviews from other companies to gauge the quality of their customer support. The ability to grant accountant access to your books can also help you resolve issues and get expert advice.
- Ease of Use: Is it something you and your team can learn quickly? An intuitive user interface is a must for any business accounting software. The platform should be designed to help you automate tasks and require less time for things like expense tracking and managing bank transfers.
- Specific Needs: Does it handle the unique things your business does with accounts receivable? The right platform should offer customizable contact fields, the ability to handle sales tax, and specialized tools for job costing. Look for solutions that support your unique records and allow you to track mileage or other specific costs. The ability to send invoices & pay bills is also a basic requirement.
- Security: How safe is your financial data with this software’s business apps? Security is paramount. Your financial data security should be a top priority for any software. Be aware of any mobile access limitations or other potential drawbacks that could compromise your information. Look for a trusted provider that has a strong reputation for keeping your data safe.
- Flexibility and Hosting: How does the software operate with real time data? While many solutions are cloud-based, some companies might prefer a self hosted or on premise solution for greater control over data security. The key features of a robust system help you run your business more effectively. This includes core bookkeeping functions to manage your income and profit, as well as time tracking to accurately file project hours and date-specific information.
- Budget and Tools: What can you get for your money? Many software vendors offer a free bookkeeping software to get started, though these may have a limited billing period or restrict the number of records. The starter plan often provides just enough to manage a few clients and help with tax time. The goal is to find a solution that offers a solid free version or has affordable pricing for its full suite of business applications. You should also look for a platform that works well with third party apps and offers useful budgeting tools to keep your business on track.
Final Verdict
So, which one wins in the Sage vs. Hubdoc match-up?
Hubdoc is our top pick.
It’s super easy to use and great at grabbing data automatically.
If you already use accounting software like Xero or QuickBooks, Hubdoc fits right in.
Sage is strong if you need a full accounting system with many features.
But for just handling documents, Hubdoc does the job better and simpler.
We’ve tried them both, and Hubdoc truly makes document management less of a headache.
More of Sage
It’s helpful to see how Sage stacks up against other popular software.
Here is a brief comparison with some of its competitors.
- Sage vs Puzzle IO: While both handle accounting, Puzzle IO is designed specifically for startups, focusing on real-time cash flow and metrics like burn rate.
- Sage vs Dext: Dext is primarily a tool for automating data capture from receipts and invoices. It often works alongside Sage to make bookkeeping faster.
- Sage vs Xero: Xero is a cloud-based option known for being user-friendly, especially for small businesses. Sage can offer more robust features as a business grows.
- Sage vs Synder: Synder focuses on syncing e-commerce platforms and payment systems with accounting software like Sage.
- Sage vs Easy Month End: This software is a task manager that helps you keep track of all the steps needed to close your books at the end of the month.
- Sage vs Docyt: Docyt uses AI to automate bookkeeping and eliminate manual data entry, providing a highly automated alternative to traditional systems.
- Sage vs RefreshMe: RefreshMe is not a direct accounting competitor. It focuses more on employee recognition and engagement.
- Sage vs Zoho Books: Zoho Books is part of a large suite of business apps. It’s often praised for its clean design and strong connections to other Zoho products.
- Sage vs Wave: Wave is known for its free plan, which offers basic accounting and invoicing, making it a popular choice for freelancers and very small businesses.
- Sage vs Quicken: Quicken is more for personal or very small business finances. Sage offers more robust features for a growing business, like payroll and advanced inventory.
- Sage vs Hubdoc: Hubdoc is a document management tool that automatically collects and organizes financial documents, similar to Dext, and can integrate with accounting platforms.
- Sage vs Expensify: Expensify is an expert at managing expenses. It’s great for receipt scanning and automating expense reports for employees.
- Sage vs QuickBooks: QuickBooks is a major player in the small business accounting world. It’s known for its user-friendly interface and a wide range of features.
- Sage vs AutoEntry: This is another tool that automates data entry from receipts and invoices. It works well as an add-on to accounting software like Sage.
- Sage vs FreshBooks: FreshBooks is especially good for freelancers and service-based businesses, with a focus on simple invoicing and time tracking.
- Sage vs NetSuite: NetSuite is a full-scale ERP system for larger businesses. Sage has a range of products, with some competing at this level, but NetSuite is a bigger, more complex solution.
More of Hubdoc
- Hubdoc vs Puzzle: This software focuses on AI-powered financial planning for startups. Its counterpart is for personal finance.
- Hubdoc vs Dext: This is a business tool for capturing receipts and invoices. The other tool tracks personal expenses.
- Hubdoc vs Xero: This is popular online accounting software for small businesses. Its competitor is for personal use.
- Hubdoc vs Synder: This tool syncs e-commerce data with accounting software. Its alternative focuses on personal finance.
- Hubdoc vs Easy Month End: This is a business tool to streamline month-end tasks. Its competitor is for managing personal finances.
- Hubdoc vs Docyt: This uses AI for business bookkeeping and automation. The other uses AI as a personal finance assistant.
- Hubdoc vs Sage: This is a comprehensive business accounting suite. Its competitor is an easier-to-use tool for personal finance.
- Hubdoc vs Zoho Books: This is an online accounting tool for small businesses. Its competitor is for personal use.
- Hubdoc vs Wave: This provides free accounting software for small businesses. Its counterpart is designed for individuals.
- Hubdoc vs Expensify: This is a business expense management tool. The other is for personal expense tracking and budgeting.
- Hubdoc vs QuickBooks: This is well-known accounting software for businesses. Its alternative is built for personal finance.
- Hubdoc vs AutoEntry: This is designed to automate data entry for business accounting. Its alternative is a personal finance tool.
- Hubdoc vs FreshBooks: This is accounting software for freelancers and small businesses. Its alternative is for personal finance.
- Hubdoc vs NetSuite: This is a powerful business management suite for large companies. Its competitor is a simple personal finance app.
Frequently Asked Questions
Is Hubdoc part of Xero?
Yes, Hubdoc is owned by Xero. This means it works very well with Xero accounting software. Many Xero users get Hubdoc included with their subscription.
Can Sage integrate with Hubdoc?
While Sage has its own document tools like AutoEntry, Hubdoc’s main integrations are with Xero and QuickBooks Online. Direct, built-in integration between Sage and Hubdoc is not standard.
What is the main purpose of Hubdoc?
Hubdoc’s main job is to collect and organize your financial documents. It pulls data from receipts, bills, and statements. Then, it sends this info to your accounting software to save you time.
Which is better for accounting in Sage vs Hubdoc?
Sage is a full accounting software program with many features for managing all your business finances. Hubdoc is mainly for document collection. They serve different main purposes, though Hubdoc helps the accounting process.
Do I still need to keep paper receipts with Hubdoc?
Once your documents are scanned and stored securely in Hubdoc, you often don’t need the paper copies. Check with your accountant or local tax rules, but digital storage is usually enough.
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