Puzzle IO vs Hubdoc: Best Accounting Software in 2025?

Trying to pick the perfect accounting software for your business can feel like a huge chore.

You know you need something reliable to keep track of your money.

But with so many choices, where do you even start?

To make the best decision for your business, it helps to see how leading options stack up. 

Let’s dive into a direct look at Puzzle IO vs Hubdoc.

Overview

To give you the clearest picture, we thoroughly explored and tested both Puzzle IO and Hubdoc.

Seeing how they work helped us create this direct comparison.

This will show you the key differences and help you choose the right one for your business needs.

What is Puzzle IO?

Okay, let’s talk about Puzzle IO.

Imagine accounting software built for companies that are growing fast.

It’s designed to show you your business’s money picture clearly, in real-time.

It tries to automate many of those boring tasks.

Also, explore our favorite Puzzle Io alternatives…

What is Hubdoc?

Now, let’s look at Hubdoc.

Think of this tool as your digital assistant for collecting documents. 

This data gets sent straight into your accounting software.

It’s really focused on cutting down manual data entry.

Also, explore our favorite Hubdoc alternatives…

Feature Comparison

Finding the right accounting software for your business operations can be a challenge.

We’ve dug into the details to provide an accurate picture and help you choose a solution that’s a true game changer for your business finances.

1. Automation

Automation is key to tackling tedious tasks and saving you valuable time.

• Puzzle IO uses powerful AI-powered workflows to automate and streamline your financial data. It helps co-founders and non-accountants get a clear view of their business without needing to be a finance expert themselves.
• Hubdoc, on the other hand, focuses its automation on documents. It’s built to automate tasks like pulling financial documents and receipts from your bank accounts and other sources, which reduces errors.

2. Financial Insights and Reporting

Understanding your financial health is crucial for making smart decisions.

• Puzzle IO is a powerhouse for financial insights for startup founders. It gives you up-to-date access to key metrics like cash runway, burn rate, and revenue recognition, so you don’t have to wait for a report. It gives you accurate and clear insights into your current state.
• Hubdoc does not provide these reporting features. Its purpose is to feed clean, categorized financial documents to a separate accounting platform so your accountant can get a full picture for better financial reporting.

3. Ease of Use

A software solution should be intuitive and easy to learn.

• Puzzle IO is built for an early stage co founder that wants a quick and easy setup. The dashboard is simple to understand, allowing you to see your key metrics and revenue without a complex learning curve.
• Hubdoc is also very simple to use, especially for document collection. It helps you get all your financial documents uploaded with ease. The hubdoc review sites mention it as a great way to save time on manual uploads.

4. Integration

Connecting to other business tools is a must.

• Puzzle IO integrates with third-party apps and your bank accounts to pull in financial data. This helps you get a complete view of your business from one place.
• Hubdoc’s core function is integration. It has deep connections with major accounting software like QuickBooks Online and Xero, feeding them documents and bank transactions. It turns documents into unlimited bookkeeping records and bank transfers.

5. Accounting Processes

These tools approach the accounting process differently.

• Puzzle IO is a complete business accounting solution that covers everything from transaction categorization to managing prepaid expenses and fixed assets. It’s designed to help you run your business and handle tasks like revenue recognition so you can spend less time on spreadsheets and focus on the future of your company.
• Hubdoc handles one part of the business accounting process: document management. It helps you track expenses by capturing receipts but it doesn’t do payroll, manage accounts receivable or pay bills itself.

6. The Role of an Accountant

How do these platforms change the role of an accountant?

• Puzzle IO automates so many tasks that a finance expert or accountant can spend less time on tedious tasks and more time giving strategic advice to clients. It gives them a full picture of the financial health of a business, making their work more efficient.
• Hubdoc’s primary user is often an accountant or bookkeeper. It helps them get financial documents from their clients automatically, which lets them spend less time chasing paperwork and more time on high-value work.

7. Final Thoughts

Both platforms help you manage your money, but in very different ways.

• Puzzle IO gives you a full picture of your business finances in real-time, which is a game-changer for startup founders. It helps you make sure your books are up to date for tax time, and with its AI-powered features, you can see key metrics and financial insights in an intuitive way.
• Hubdoc is a great tool for a specific job—getting documents. It helps you save time and avoid errors. It is not a complete accounting solution, but it is a powerful tool for any accountant or small business owner who wants to file their financial documents easily.

What to look for when choosing a small business accounting software?

Choosing the right tool is crucial. Beyond core features, here are other points to consider:

• Financial Management – You need software that tracks income, payments, and expenses. Look for systems that help with cash flow and budgeting tools, and give you a full picture of your profit and statements.
• Access & Mobility – Do you need an internet connection? Look for online accounting or cloud solutions with a mobile app. Consider if you need a self-hosted or on-premises solution, which can be less flexible for employees.
• Functionality – Evaluate the key features you need. Does it run payroll, track mileage, and allow you to send invoices or purchase orders? Make sure it handles sales tax and provides a way to track all your expenses and time tracking.
• Pricing & Integration – Check the billing period for a starter plan. Some are free bookkeeping software, while others integrate with business apps like Xero users to give you a complete system. Look for features that allow accountant access to all your records and financial documents easily.

Final Verdict

After breaking down the features and benefits.

We chose the puzzle as our top pick for most startup founders and small business accounting.

It’s a complete service that handles far more than just documents, providing a full general ledger to help your company quickly scale.

Its comprehensive dashboard gives you real-time financial insights that are crucial for impressing investors.

With robust expense tracking, it helps you stay on top of spending and ensures tax compliance.

We dug deep into both platforms so you know you can trust our recommendation to manage your financial health.

More of Puzzle IO

More of Hubdoc

• Hubdoc vs Puzzle: This software focuses on AI-powered financial planning for startups. Its counterpart is for personal finance.
• Hubdoc vs Dext: This is a business tool for capturing receipts and invoices. The other tool tracks personal expenses.
• Hubdoc vs Xero: This is popular online accounting software for small businesses. Its competitor is for personal use.
• Hubdoc vs Synder: This tool syncs e-commerce data with accounting software. Its alternative focuses on personal finance.
• Hubdoc vs Easy Month End: This is a business tool to streamline month-end tasks. Its competitor is for managing personal finances.
• Hubdoc vs Docyt: This uses AI for business bookkeeping and automation. The other uses AI as a personal finance assistant.
• Hubdoc vs Sage: This is a comprehensive business accounting suite. Its competitor is an easier-to-use tool for personal finance.
• Hubdoc vs Zoho Books: This is an online accounting tool for small businesses. Its competitor is for personal use.
• Hubdoc vs Wave: This provides free accounting software for small businesses. Its counterpart is designed for individuals.
• Hubdoc vs Expensify: This is a business expense management tool. The other is for personal expense tracking and budgeting.
• Hubdoc vs QuickBooks: This is well-known accounting software for businesses. Its alternative is built for personal finance.
• Hubdoc vs AutoEntry: This is designed to automate data entry for business accounting. Its alternative is a personal finance tool.
• Hubdoc vs FreshBooks: This is accounting software for freelancers and small businesses. Its alternative is for personal finance.
• Hubdoc vs NetSuite: This is a powerful business management suite for large companies. Its competitor is a simple personal finance app.

Frequently Asked Questions