RefreshMe vs Hubdoc: Which is Better for Your Business in 2025?

Feeling buried under piles of paper receipts and invoices?

Do you spend too much time typing data into your accounting software?

Many small business owners face this problem. 

That’s where tools like RefreshMe vs Hubdoc come in.

But which one is the right fit for your business in 2025?

Let’s break it down and see!

Overview

We put RefreshMe and Hubdoc to the test.

We used them in real businesses.

This helped us see their strengths and weaknesses.

Now, let’s compare what we found.

What is RefreshMe?

RefreshMe is a tool to help you track your spending.

It can help you keep your receipts in one place. 

It also helps you see where your money is going.

It tries to make expense tracking simple for everyone.  

Also, explore our favorite Refreshme alternatives…

Key Benefits

RefreshMe stands out with its:

• Affordable starting price of just $10 per month.
• Simple interface that’s easy to learn.
• Good features for tracking expenses.
• Basic customer relationship management (CRM) tools are included.

Pricing

• Individual: $24.99/month
• Couple: $44.99/month

What is Hubdoc?

Okay, let’s talk about Hubdoc.

Think of it like a helpful assistant for your papers.

It grabs your bills and statements from different places online.

Then, it keeps them all organized in one spot.

Pretty neat, right?

Also, explore our favorite Hubdoc alternatives…

Key Benefits

Hubdoc shines when it comes to getting your documents in order. Here are some of its best features:

• It can automatically fetch documents from over 800 different banks, suppliers, and online services.
• You can easily upload documents by taking a picture with your phone or sending an email.
• It helps you say goodbye to manual data entry by pulling key information from your documents.
• Hubdoc works smoothly with popular accounting software like Xero and QuickBooks Online.
• It keeps all your important financial documents securely stored in the cloud.

Pricing

• Annually Subscription: $24

Feature Comparison

Let’s look closely at what RefreshMe and Hubdoc offer.

We’ll compare their main features.

This will help you decide which one fits your needs best.

1. Document Capture

• RefreshMe: You can snap photos of receipts with your phone. You can also email documents or upload files. It’s pretty quick and easy to get your papers in.
• Hubdoc: Hubdoc also lets you take pictures, email documents, and upload files. A big plus is its automatic connections to many online accounts. Think banks or utilities. This pulls in statements without you doing anything.

2. Data Extraction

• RefreshMe: It uses smart technology to read your documents. It tries to pull out key info like dates, vendors, and amounts. Sometimes you might need to check its work.
• Hubdoc: Hubdoc is also very good at reading documents. It often gets the details right on the first try. It learns over time, making it even better.

3. Integration with Accounting Software

• RefreshMe: It connects with popular accounting programs. This means your data goes straight into your books. It makes tracking expenses simple.
• Hubdoc: Hubdoc works very well with Xero and QuickBooks Online. It’s owned by Xero, so the connection is super smooth. It also connects with other software.

4. Receipt Management

• RefreshMe: You can sort your receipts and add notes. It helps keep things organized. You can also see a history of your uploaded documents.
• Hubdoc: It does a great job organizing receipts. You can add tags and notes. It also stores your documents safely in the cloud, so you can always find them.

5. Bank and Credit Card Feeds

• RefreshMe: It can link to some bank accounts. This helps bring in transaction data. It’s useful for matching up your spending.
• Hubdoc: This is where Hubdoc really shines. It has strong connections to many banks and credit card companies. It fetches statements automatically, saving you a lot of time.

6. User Interface and Ease of Use

• RefreshMe: It has a clean and simple design. It’s easy to learn how to use. New users usually pick it up quickly.
• Hubdoc: Hubdoc also has a clear layout. It’s intuitive, meaning it feels natural to use. Both are user-friendly, but Hubdoc’s automation can feel more advanced.

7. Security and Data Retention

• RefreshMe: They focus on keeping your personal and financial information safe. They use strong security measures to protect your data.
• Hubdoc: Hubdoc is very serious about security. They have multiple layers of protection. They are also part of Xero, which has high security standards and certifications like SOC 2 Type II and ISO/IEC 27001. This means your documents are stored safely for as long as needed.

What to look for when choosing an Accounting Software?

Here are some extra things to think about:

• Scalability: Can the software grow with your business?
• Support: What kind of help is available if you have questions?
• Ease of Use: Is it something you and your team can learn quickly?
• Specific Needs: Does it handle the unique things your business does?
• Security: How safe is your financial data with this software?

Final Verdict (Our Pick)

After looking at both, Hubdoc comes out on top for most small businesses.

While RefreshMe is good and easy to use.

Hubdoc’s strong automatic bank feeds and tight link with Xero give it an edge. 

It saves you more time by pulling in documents without you lifting a finger.

We’ve seen how much easier it makes life for businesses.

Trust our experience; we’ve tested these tools in real-world settings to help you pick the best fit.

More of Refreshme

• Refreshme vs Puzzle IO: Puzzle IO offers AI-powered financial planning, while Refreshme focuses on personal financial management with AI assistance.
• Refreshme vs Dext: Dext excels in document capture and data extraction, whereas Refreshme provides a broader view of personal financial health.
• Refreshme vs Xero: Xero offers comprehensive cloud accounting for businesses, while Refreshme emphasizes personal financial tracking and credit monitoring.
• Refreshme vs Synder: Synder automates e-commerce financial data syncing, while Refreshme helps individuals manage spending, investments, and credit scores.
• Refreshme vs Docyt: Docyt provides AI-driven bookkeeping and workflow automation, whereas Refreshme centers on personal financial insights and privacy management.
• Refreshme vs Expensify: Expensify automates expense report creation and management for businesses, while Refreshme helps individuals track spending and manage budgets.
• Refreshme vs QuickBooks: QuickBooks offers comprehensive accounting for businesses, whereas Refreshme is geared towards personal financial management.
• Refreshme vs AutoEntry: AutoEntry automates data entry from invoices and receipts, while Refreshme provides a platform for personal financial tracking and analysis.
• Refreshme vs FreshBooks: FreshBooks is designed for service-based business invoicing, while Refreshme focuses on personal financial organization.
• Refreshme vs NetSuite: NetSuite is a comprehensive ERP system for businesses, while Refreshme is tailored for individual financial management.

More of Hubdoc

• Hubdoc vs Puzzle IO: Puzzle IO offers broader AI-powered finance automation beyond just document capture.
• Hubdoc vs Dext: Dext also specializes in automated data extraction from documents with robust features.
• Hubdoc vs Synder: Synder focuses on syncing e-commerce sales data, not primarily document capture like Hubdoc.
• Hubdoc vs Easy Month End: Easy Month End helps with reporting, while Hubdoc automates document collection.
• Hubdoc vs Docyt: Docyt uses AI for wider bookkeeping automation, including document handling.
• Hubdoc vs Sage: Sage offers document management features, but its primary focus isn’t automated data retrieval like Hubdoc.
• Hubdoc vs Zoho Books: Zoho Books includes document attachment but lacks Hubdoc’s automated fetching.
• Hubdoc vs Wave: Wave offers basic receipt scanning, but Hubdoc has more advanced automated capture.
• Hubdoc vs Quicken: Quicken is for personal finance and doesn’t have business document automation like Hubdoc.
• Hubdoc vs Expensify: Expensify excels in expense reporting with receipt scanning, similar to some Hubdoc features.
• Hubdoc vs QuickBooks: QuickBooks offers receipt capture, but Hubdoc’s automation for various document types is stronger.
• Hubdoc vs AutoEntry: AutoEntry is a direct competitor, specializing in automated data entry from documents.
• Hubdoc vs FreshBooks: FreshBooks allows receipt attachment, but Hubdoc automates the collection process more thoroughly.
• Hubdoc vs NetSuite: NetSuite, an ERP, has document management but not Hubdoc’s specific automation focus.

Frequently Asked Questions