Hubdoc vs QuickBooks: Which is Best for Your Accounting in 2025?

Trying to pick the right tools for your business’s money matters can be a real headache, right?

You want something that saves you time and keeps things organized. 

But which one is truly best for your business? 

This guide will explain Hubdoc vs QuickBooks features so you can make a smart choice for your accounting needs.

Overview

We’ve put both Hubdoc and QuickBooks to the test, exploring their features.

How easy they are to use, and what kind of businesses they work best for.

This hands-on experience has given us a clear picture of how each tool operates and where they truly shine.

Ready to simplify your finances? Hubdoc generally rates around 8.8/10, and for just $12/month, it offers automated data extraction, seamless syncing, and unlimited usage. QuickBooks, with a rating closer to 9.4/10, starts from around $30/month and provides comprehensive accounting, invoicing, and expense tracking.

What is Hubdoc?

Hubdoc is like your super-organized digital assistant for financial documents.

It grabs information from your receipts, bills, and statements.

No more typing numbers by hand! It helps you get rid of paper clutter.

Also, explore our favorite Hubdoc alternatives…

Key Benefits

QuickBooks really shines with its broad set of tools for everyday tasks. It offers:

• Manages over $1 trillion in invoices annually for its users.
• Connects to over 700 different apps for smoother workflows.
• Helps businesses save up to 42% of their time on bookkeeping tasks.
• Provides over 50 standard reports to understand your business better.

Pricing

• Simple Start: $9.50
• Essential: $14
• Plus: $20
• Advanced: $38

What is QuickBooks?

QuickBooks is a full accounting program.

It helps you keep track of all your business money. You can send invoices to customers.

You can pay your bills. It helps with taxes, too.

Also, explore our favorite QuickBooks alternatives…

Key Benefits

Hubdoc shines when it comes to getting your documents in order. Here are some of its best features:

• It can automatically fetch documents from over 800 different banks, suppliers, and online services.
• You can easily upload documents by taking a picture with your phone or sending an email.
• It helps you say goodbye to manual data entry by pulling key information from your documents.
• Hubdoc works smoothly with popular accounting software like Xero and QuickBooks Online.
• It keeps all your important financial documents securely stored in the cloud.

Pricing

• Annually Subscription: $24

Feature Comparison

Deciding between these tools means looking closely at what they do.

Here’s a detailed comparison of their key features.

We’ll compare QuickBooks and Hubdoc across important areas to help you choose the right accounting software for your bookkeeping needs.

1. Data Capture & Entry

• Hubdoc: This tool excels at pulling information from your documents. You can snap photos of receipts, email bills, or upload files. Hubdoc uses smart technology to read details like vendor names and amounts, which means less manual typing for you. It aims to make data entry almost automatic.
• QuickBooks: While QuickBooks has its receipt capture feature, it’s generally more basic. You can upload screenshots or photos of receipts directly. However, it might require more manual review and categorization compared to Hubdoc’s automated process. It’s built for general bookkeeping, so document capture is a smaller part.

2. Core Functionality

• Hubdoc: Its main job is to collect and organize your financial documents. Think of it as a digital filing cabinet that also does some data entry for you. It’s a specialized tool focused on getting documents into a usable format for your accounting software.
• QuickBooks is full-fledged accounting software. It handles everything from invoicing customers and paying bills to managing payroll and tracking expenses. It’s designed to be the central hub for all your business’s financial activities.

3. Integration Capabilities

• Hubdoc: It’s built to connect smoothly with other accounting software, especially Xero and QuickBooks Online. It pushes the extracted document data directly into your chosen system, making it a powerful add-on.
• QuickBooks: As a product from Intuit, QuickBooks integrates well with its own family of services. It also connects with hundreds of other business apps. This allows you to build a complete system for your business operations.

4. Reconciliation

• Hubdoc: After extracting data, Hubdoc sends it to your accounting software. This helps with reconciliation by providing the source documents. You can easily verify transactions against the attached receipts or bills.
• QuickBooks: It has strong built-in bank reconciliation tools. You can connect your bank accounts, and QuickBooks will automatically match transactions. You then review and approve these matches, helping you keep your books accurate.

5. Financial Reporting

• Hubdoc: Its financial reporting is quite basic. It focuses on getting the document data ready for your main accounting system. You won’t find detailed profit and loss statements or balance sheets directly within Hubdoc.
• QuickBooks: This is where QuickBooks shines. It offers a wide range of detailed financial reporting. You can generate custom reports, track your profit and loss, see your cash flow, and much more. It gives you a deep understanding of your business’s financial health.

6. Ease of Use

• Hubdoc: Many users find Hubdoc very easy to use for its specific task of document capture. Its interface is straightforward, and uploading documents is simple. It’s designed to be quick and efficient for that one purpose.
• QuickBooks: QuickBooks is generally user-friendly, especially for basic tasks.¹² However, with its many features, it can feel a bit overwhelming for new users. Learning all its functions might take some time.

7. Data Export & Organization

• Hubdoc: It organizes documents automatically, often by supplier. You can also add tags and folders. Data can be exported, for instance, to a spreadsheet, if needed.
• QuickBooks organizes your financial data within its own system based on your chart of accounts. You can also export various reports and data to a spreadsheet for further analysis. Its strength is keeping all your accounting data structured within the software.

What to Look for When Choosing Accounting Software?

• Integration: Does it work with other tools you use?
• Scalability: Can it grow as your business grows?
• Reporting: Does it give you the financial insights you need?
• Ease of Use: Is it simple enough for you or your team to learn?
• Cost: Does the price fit your budget for the features offered?
• Support: What kind of help is available if you run into problems?
• Security: How well does it protect your financial data?

Final Verdict 

After comparing Hubdoc vs QuickBooks, our pick depends on your main need.

QuickBooks is the winner if you want a complete system for all your accounting, including invoicing and payroll.

It’s an all-in-one solution that gets our top ranking.

But if you need help organizing receipts and getting data into another accounting program, Hubdoc is excellent.

Most businesses will find QuickBooks more essential as it handles all core accounting tasks.

More of QuickBooks

Here’s how QuickBooks vs other popular software stand out, focusing on their unique strengths:

• QuickBooks vs Puzzle IO: Puzzle IO offers advanced AI-driven automation for expense categorization and real-time insights.
• QuickBooks vs Dext: Dext excels at highly automated receipt and document capture, perfect for expense management.
• QuickBooks vs Xero: Xero provides unlimited users on all plans and boasts extensive third-party app integrations.
• QuickBooks vs Synder: Synder focuses on seamless transaction synchronization, reducing manual errors, and saving time.
• QuickBooks vs Easy Month End: Easy Month End offers in-depth financial analytics and cash flow projection tools.
• QuickBooks vs Docyt: Docyt uses powerful AI to automate back-office and bookkeeping tasks with real-time visibility.
• QuickBooks vs RefreshMe: (No direct comparison found for “RefreshMe” as accounting software.)
• QuickBooks vs Sage: Sage provides more comprehensive features for complex accounting needs and larger businesses.
• QuickBooks vs Zoho Books: Zoho Books offers strong automation, a client portal, and integrates within the Zoho ecosystem.
• QuickBooks vs Wave: Wave stands out for its free accounting, invoicing, and receipt scanning features, which are great for solopreneurs.
• QuickBooks vs Quicken: Quicken is ideal for combining personal and basic small business finance tracking.
• QuickBooks vs Expensify: Expensify specializes in detailed expense reporting and mileage tracking, with global reimbursement features.
• QuickBooks vs AutoEntry: AutoEntry is strong in automated data extraction from invoices and receipts to reduce manual entry.
• QuickBooks vs FreshBooks: FreshBooks is optimized for freelancers and service-based businesses, focusing on invoicing and time tracking.
• QuickBooks vs NetSuite: NetSuite is an enterprise-level ERP solution for large businesses with complex financial operations.

More of Hubdoc

Here’s how Hubdoc vs other popular software stand out, focusing on their unique strengths:

• Hubdoc vs Puzzle IO: Puzzle IO provides AI-driven bookkeeping and real-time financial reporting for founders.
• Hubdoc vs Dext: Dext offers higher data extraction accuracy and more advanced document processing.
• Hubdoc vs Xero: Xero is a complete accounting platform, often including Hubdoc for free.³
• Hubdoc vs Synder: Synder specializes in seamless transaction synchronization from sales channels and banks.
• Hubdoc vs Easy Month End: Easy Month End focuses on streamlined month-end closing and financial reconciliation.
• Hubdoc vs Docyt: Docyt uses AI for end-to-end back-office automation and live financial insights.
• Hubdoc vs RefreshMe: No direct comparison found as an accounting or document management tool.
• Hubdoc vs Sage: Sage offers comprehensive ERP solutions for larger businesses with complex financial needs.
• Hubdoc vs Zoho Books: Zoho Books is a full accounting suite with strong automation and ecosystem integration.
• Hubdoc vs Wave: Wave provides free basic accounting, invoicing, and receipt scanning for micro-businesses.
• Hubdoc vs Quicken: Quicken is for personal and small business finance tracking, including investments.
• Hubdoc vs Expensify: Expensify excels in automated expense reporting, mileage tracking, and reimbursements.
• Hubdoc vs AutoEntry: AutoEntry focuses on high-accuracy automated data entry from various documents.
• Hubdoc vs FreshBooks: FreshBooks is tailored for service-based businesses, with robust invoicing and time tracking.
• Hubdoc vs NetSuite: NetSuite is a comprehensive cloud ERP solution for large, growing enterprises.

Frequently Asked Questions