Dealing with business expenses can be a real headache, right?
You’re tracking receipts, trying to make sense of numbers, and hoping everything lines up for tax time.
It’s a common problem for many businesses, big or small.
But what if you could make this whole process simpler and faster?
We’re here to help you figure out Expensify vs AutoEntry which one is the best fit for your business.
Overview
We’ve tested Expensify and AutoEntry, testing their features, ease of use, and how well they handle different accounting tasks.
Our goal was to see firsthand how these tools stack up so you can make a smart choice for your business.
Streamline expenses with Expensify. Join the 10+ million users who’ve automated their reports.
Pricing: It has a free trial. The premium plan starts at $5/month.
Key Features:
- SmartScan receipt capture
- Corporate card reconciliation
- Global reimbursements
Stop wasting 10+ hours/week on manual data entry. See how Autoentry slashed invoice time.
Pricing: It has a free trial. Paid plan starts at $12/month.
Key Features:
- Automated data extraction
- Receipt & invoice processing
- Bank statement capture
What is Expensify?
So, what is Expensify all about? It’s a popular tool for managing expenses.
It aims to make tracking your spending super easy.
You can snap photos of receipts. It handles everything from there. It’s built for businesses of all sizes.
Also, explore our favorite Expensify alternatives…
Ready to ditch the paper clutter and simplify your expense tracking in 2025? Expensify users report saving an average of 2 hours per week on expense reports and experience faster reimbursement cycles.
Key Benefits
- SmartScan accurately captures 95% of receipts.
- Automate corporate card reconciliation, saving 10+ hours monthly.
- Streamline approval workflows for faster reimbursements.
- Integrate with over 7,000 accounting software options.
Pricing
- Free: $0
- Collect: $5
- Control: $9
Pros
Cons
What is AutoEntry?
So, what is AutoEntry? It’s a tool designed to automate data entry.
Think of it as a smart scanner for documents.
It captures information from invoices and receipts.
Also, explore our favorite AutoEntry alternatives…
Tired of typing? Businesses using AutoEntry report saving hours each week on data entry and a significant drop in errors.
Key Benefits
- Automated Data Extraction: Effortlessly pull data from invoices and receipts.
- Receipt Scanning: Easily capture and process expense receipts on the go.
- Supplier Automation: Set up rules to automate how supplier documents are handled.
- Integration with Accounting Software: Works seamlessly with Xero, QuickBooks, and more.
Pricing
- Bronze: $12
- Silver: $23
- Gold: $44
- Platinum: $98
- Diamond: $285
- Sapphire: $450
Pros
Cons
Feature Comparison
Now, let’s dive into the specifics. We’ll compare Expensify and AutoEntry side-by-side across key features.
This comparison will help you see which accounting solution truly aligns with your needs.
1. Data Capture & OCR
- Expensify: This tool excels at capturing data from receipts. Its SmartScan feature uses optical character recognition (OCR) to let you snap a photo. It quickly pulls out important details.
- AutoEntry: AutoEntry also uses optical character recognition to capture data from receipts. It’s built for high accuracy. You can easily snap a photo of documents like invoices from a supplier or vendor.
2. Core Focus / Primary Use
- Expensify: Its main strength is expense management. It offers comprehensive expense tracking. You can do a lot within one app.
- AutoEntry: AutoEntry focuses heavily on automation for bookkeeping and is designed to quickly import financial data into accounting software.
3. Integrations
- Expensify: Integrates well with popular accounting software like QuickBooks, Xero, and Sage. It helps sync your expense management data.
- AutoEntry: Offers strong integrations with popular accounting software such as QuickBooks, Xero, and Sage. It helps sync captured financial data for seamless bookkeeping.
4. Expense Reporting & Approval
- Expensify: This platform excels at expense tracking and reporting. It helps streamline the entire approval process and allows you to set up custom rules.
- AutoEntry: While it captures expense data, AutoEntry’s primary role isn’t full expense management reporting or approvals. It focuses on getting the raw data ready for your accounting solution.
5. Bill Pay & Invoicing
- Expensify: You can manage bill pay directly within this one app. It also allows you to send invoices.
- AutoEntry: AutoEntry is designed to capture incoming bills and invoices from a supplier or vendor. It doesn’t create new invoices or handle outbound bill pay.
6. Mobile Experience
- Expensify: Its mobile app is very user-friendly. You can snap a photo of receipts on the go. It makes expense tracking convenient.
- AutoEntry: The mobile app is strong for document capture. You can snap a photo of receipts and invoices. It’s focused on getting documents into the system quickly.
7. Credit Card & Bank Reconciliation
- Expensify: It easily connects to credit cards and helps sync transactions for reconciliation, simplifying financial data tracking.
- AutoEntry: It excels at bank statement capture. This helps get your financial data ready for reconciliation. It automates data entry from statements.
What to Look for When Choosing Accounting Software?
Choosing the right accounting software involves more than just comparing features. Consider these key insights:
- Integration is Key: Does it sync with your existing accounting software like QuickBooks, Xero, or FreshBooks? Seamless connections save time.
- Automation Capabilities: Look for strong automation. How much manual data entry can it eliminate for financial data?
- User Interface: Is the system easy to use daily? A clunky interface can slow you down.
- Scalability: Can the software grow with your business? You don’t want to switch platforms every few years.
- Support: What kind of customer support is available? Timely help is crucial when issues arise.
- Security: How does it protect your sensitive financial data? Data security is paramount.
- Reporting: Does it offer the reports you need? Good reports provide valuable insights.
Final Verdict
So, which one wins? For most businesses needing full expense management, we pick Expensify.
It offers complete expense tracking and approvals.
Its mobile app is great for quick receipt scans.
But if your main need is just automated data entry for bills and invoices, especially for accounting firms with high volumes.
AutoEntry is strong. It truly excels at getting financial data into your accounting software.
We’ve tested both thoroughly so that you can trust our insights.
More of Expensify
We’ve compared Expensify with these alternatives. Here are their standout features:
- Expensify vs Puzzle IO: Puzzle IO offers robust accounting automation and deep AI for financial management.
- Expensify vs Dext: Dext excels in pre-accounting automation and highly accurate data extraction from documents.
- Expensify vs Xero: Xero provides comprehensive cloud accounting software for small businesses, including invoicing and payroll.
- Expensify vs Synder: Synder specializes in automating financial data sync for e-commerce and multi-channel sales.
- Expensify vs Easy Month End: Easy Month End focuses on streamlining month-end closing processes and financial reconciliation.
- Expensify vs Docyt: Docyt offers full AI bookkeeping and end-to-end automation for accounting firms.
- Expensify vs RefreshMe: Information about RefreshMe’s standout features compared to Expensify is not readily available.
- Expensify vs Sage: Sage offers a wide range of accounting software solutions for various business sizes and needs.
- Expensify vs Zoho Books: Zoho Books provides complete accounting software with invoicing, banking, and inventory management.
- Expensify vs Wave: Wave offers free accounting software for small businesses that includes invoicing, bookkeeping, and payment processing.
- Expensify vs Quicken: Quicken is personal financial data management software, focusing on budgeting and investment tracking.
- Expensify vs Hubdoc: Hubdoc automates document collection and data extraction, feeding it directly into accounting software.
- Expensify vs QuickBooks: QuickBooks is a comprehensive accounting solution for small and medium businesses that offers invoicing and payroll.
- Expensify vs FreshBooks: FreshBooks is known for its strong invoicing, time tracking, and project management features for freelancers.
- Expensify vs NetSuite: NetSuite provides a full ERP (Enterprise Resource Planning) suite, covering much more than just expenses.
More of AutoEntry
We’ve compared AutoEntry with these alternatives. Here are their standout features:
- AutoEntry vs Puzzle IO: Puzzle IO offers deep AI for accounting automation and financial management workflows.
- AutoEntry vs Dext: Dext provides strong pre-accounting automation and intelligent receipt/invoice processing for bookkeeping.
- AutoEntry vs Xero: Xero is comprehensive cloud accounting software, integrating directly with AutoEntry for data entry.
- AutoEntry vs Synder: Synder excels at automating financial data sync from e-commerce and payment platforms.
- AutoEntry vs Easy Month End: Easy Month End streamlines the month-end closing process, not direct data entry.
- AutoEntry vs Docyt: Docyt provides end-to-end AI bookkeeping automation and smart financial workflows for accounting firms.
- AutoEntry vs RefreshMe: Refresh.me is a personal finance tool that focuses on budgeting and investment tracking, not automated document entry.
- AutoEntry vs Sage: Sage offers various accounting software solutions, with AutoEntry serving as an add-on for data capture.
- AutoEntry vs Zoho Books: Zoho Books is full accounting software; AutoEntry specializes in its data entry automation aspect.
- AutoEntry vs Wave: Wave provides free accounting software features; AutoEntry focuses on automating document data input.
- AutoEntry vs Quicken: Quicken is personal financial data management; AutoEntry automates document data entry for businesses.
- AutoEntry vs Hubdoc: Hubdoc, similar to AutoEntry, automates document collection and data extraction for accounting software.
- AutoEntry vs QuickBooks: QuickBooks is comprehensive accounting software; AutoEntry enhances its data entry capabilities.
- AutoEntry vs FreshBooks: FreshBooks specializes in invoicing for freelancers; AutoEntry automates receipt/bill data entry.
- AutoEntry vs NetSuite: NetSuite is a full ERP system; AutoEntry focuses on automating data input for financial data.
Frequently Asked Questions
Is Expensify good for small businesses?
Yes, Expensify is generally very good for small businesses. Its SmartScan feature and automated expense reporting simplify financial tracking, saving time for smaller teams.
Does AutoEntry work with QuickBooks?
Yes, AutoEntry integrates seamlessly with QuickBooks, both the Desktop and Online versions. This allows for automated data transfer of invoices and receipts directly into your QuickBooks accounting software.
Can I use both Expensify and AutoEntry?
While they have some overlapping features, it’s generally not necessary or cost-effective to use both simultaneously for core tasks. Choose the one that best fits your primary accounting and expense management needs.
How accurate is the OCR in these tools?
Both Expensify and AutoEntry boast high OCR accuracy. Expensify’s SmartScan is typically around 95% accurate for receipts, while AutoEntry often reaches 98% for various document types.
Which is better for just digitizing receipts?
Suppose your sole focus is digitizing and extracting data from receipts and invoices. In that case, AutoEntry might have a slight edge due to its specialized focus on automated data extraction and high accuracy.
