Xero vs AutoEntry: Best Accounting Software in 2025?

Are you tired of spending hours typing in invoices and receipts?

It’s a real pain, right?

You’re looking for a way to save time and get back to actually running your business.

Some awesome tools can help you ditch manual data entry.

Two big names you might have heard of are Xero vs AutoEntry.

Overview

We’ve spent time putting both Xero and AutoEntry through their paces.

Seeing how they handle real-world accounting tasks.

This comparison comes from our hands-on experience, which involves examining closely what each software offers and how well it performs.

What is Xero?

So, what’s the deal with Xero?

It’s basically an online hub for all your business finances.

Think of it as a digital filing cabinet, bank teller, and report generator all rolled into one.

It helps you keep track of your money without drowning in paperwork.

Also, explore our favorite Xero alternatives…

Key Benefits

• Automatically imports daily bank transactions.
• Send professional invoices and get paid faster.
• Run over 50 types of financial reports.
• Connect with over 1000 other business apps.

Pricing

• Starter: $2.90
• Standard: $4.60
• Premium: $6.90

What is AutoEntry?

Now, let’s chat about AutoEntry. This tool is all about taking the pain out of data entry.

Imagine just snapping a photo of your invoices and receipts.

And bam—the info is automatically captured. It’s like having a digital assistant for your paperwork.

Also, explore our favorite AutoEntry alternatives…

Key Benefits

• Automated Data Extraction: Effortlessly pull data from invoices and receipts.
• Receipt Scanning: Easily capture and process expense receipts on the go.
• Supplier Automation: Set up rules to automate how supplier documents are handled.
• Integration with Accounting Software: Works seamlessly with Xero, QuickBooks, and more.

Pricing

• Bronze: $12
• Silver: $23
• Gold: $44
• Platinum: $98
• Diamond: $285
• Sapphire: $450

Feature Comparison

Alright, let’s get down to the nitty-gritty and see how Xero and AutoEntry stack up when it comes to what they can actually do for your business.

We’ll look at some key features to help you decide which one might be the better fit.

1. Ease of Use

• Xero: Being a full-fledged accounting platform, Xero aims for a balance of power and ease of use. Its web-based interface is generally intuitive, with clear navigation and helpful resources. Many small businesses find it straightforward to manage their daily accounting tasks.
• AutoEntry: AutoEntry focuses heavily on simplifying data extraction. Its primary function is to automate the capture of information from documents, making it incredibly easy to get your financial data into your accounting software. The android app for snapping photos is also quite user-friendly.

2. Integration

• Xero: Integration is a strong suit for Xero. It boasts seamless connections with a vast ecosystem of apps, including payment processors, e-commerce platforms, and, importantly, AutoEntry. This allows for a smooth flow of data between different business tools.
• AutoEntry: AutoEntry is designed to integrate flawlessly with major accounting software like Xero and QuickBooks Online. This makes it a powerful add-on for users who want to automate their data entry without changing their core accounting system.

3. Mobile Accessibility

• Xero: Xero offers well-designed web-based and mobile apps (including Android) that allow you to manage your finances on the go. You can send invoices, reconcile bank transactions, and check your financial health from your phone or tablet.
• AutoEntry: AutoEntry provides a user-friendly Android app that’s particularly handy for capturing documents on the spot. While its core functionality is focused on data capture, the mobile app enhances its accessibility for users who need to process documents remotely.

4. Data Extraction & OCR

• Xero: While Xero allows you to upload documents, its built-in data extraction and OCR (Optical Character Recognition) capabilities are not its primary strength. It’s more focused on managing the data once it’s in the system.
• AutoEntry: Data extraction using advanced OCR technology is AutoEntry’s core function. It excels at accurately pulling information, including line item details, from invoices, receipts, and bank statements, significantly reducing manual input.

5. Line Item Automation

• Xero: Xero allows you to enter line item details on invoices and bills manually.14 While it doesn’t automatically extract this information from documents, it provides tools to manage and categorize these details effectively once entered.
• AutoEntry: AutoEntry shines in automation by automatically extracting line item details from your documents. This means you don’t have to manually type in each product or service, saving you considerable time and reducing errors.

6. Accountant Access & Collaboration

• Xero: Xero is built with collaboration in mind. It offers easy access for your accountant and allows multiple users to work on the same data simultaneously, streamlining communication and making it easier to manage your finances together.
• AutoEntry: AutoEntry allows unlimited users on all its plans, making it easy for your team and your accountant to access and manage the automated data entry process.17 This facilitates efficient collaboration on financial documents.

7. Import Capabilities

• Xero: Xero offers robust import capabilities for various types of data, such as bank statements and customer lists. This makes it relatively easy to bring existing financial information into the platform.
• AutoEntry: AutoEntry focuses on importing data from documents. It allows you to upload or email documents for data extraction, which then seamlessly integrates with your connected accounting software. It simplifies the initial data import from physical or digital files.

What to Look For When Choosing Accounting Software?

• Scalability: Can it grow with your small business?
• Specific Needs: Does it cater to your industry?
• Support: What level of customer service is offered?
• Security: How secure is your financial data?
• Reporting: Does it provide the insights you need?
• Budget: Does the subscription fit your financial plan?
• Third-Party Apps: Does it connect with other tools you use?

Final Verdict

Okay, so we’ve looked at both Xero and AutoEntry.

If you’re a small business owner who hates typing in bills and receipts.

AutoEntry is a real lifesaver.

It grabs all that info for you super fast and pretty accurately. Plus, it works great with Xero and QuickBooks Online.

So, which one wins? Well, it depends on what you need most.

If you just want to kill data entry, go with AutoEntry.

More of Xero

• Xero vs Puzzle IO: Puzzle IO has strong features for specific industries like auto dealerships and schools.
• Xero vs Dext: Dext focuses on automated receipt and invoice data capture.
• Xero vs Synder: Synder specializes in syncing e-commerce sales and payment data.
• Xero vs Easy Month End: Easy Month End streamlines the month-end closing process.
• Xero vs Docyt: Docyt automates bookkeeping tasks with AI, particularly for multi-entity businesses.
• Xero vs RefreshMe: RefreshMe appears to be more focused on financial wellness, not direct accounting.
• Xero vs Sage: Sage offers strong compliance features and is popular with traditional accountants.
• Xero vs Zoho Books: Zoho Books provides a wide range of automation and strong collaboration tools.
• Xero vs Wave: Wave is known for its user-friendly interface and free accounting tools for very small businesses.
• Xero vs Quicken: Quicken is geared towards personal finance, while Xero is for business accounting.
• Xero vs Hubdoc: Hubdoc, a Xero product, automates the capture of bills and receipts.
• Xero vs Expensify: Expensify specializes in automating expense reports with receipt scanning.
• Xero vs QuickBooks: QuickBooks offers a wide range of features, including payroll and inventory, and has a strong market share.
• Xero vs FreshBooks: FreshBooks is known for its user-friendly invoicing features, especially for freelancers.
• Xero vs NetSuite: NetSuite is a comprehensive ERP for larger enterprises, while Xero is for small businesses.

AutoEntry Compared

• AutoEntry vs Puzzle IO: Puzzle IO offers industry-specific accounting, while AutoEntry focuses on broad data capture.
• AutoEntry vs Dext: Dext and AutoEntry both automate data capture, but Dext has more expense management features.
• AutoEntry vs Synder: Synder automates sales data syncing; AutoEntry specializes in document data extraction.
• AutoEntry vs Easy Month End: Easy Month End streamlines month-end processes; AutoEntry focuses on automating data entry.
• AutoEntry vs Docyt: Docyt uses AI for bookkeeping automation, while AutoEntry automates data entry from documents.
• AutoEntry vs RefreshMe: RefreshMe is a financial tool; AutoEntry automates accounting data entry.
• AutoEntry vs Sage: Sage provides full accounting suites; AutoEntry enhances Sage’s data input.
• AutoEntry vs Zoho Books: Zoho Books offers accounting with automation; AutoEntry feeds data into it.
• AutoEntry vs Wave: Wave offers free accounting; AutoEntry automates data entry into other systems.
• AutoEntry vs Quicken: Quicken is for personal finance; AutoEntry is for business accounting data.
• AutoEntry vs Hubdoc: Both capture data, but Hubdoc is tied to Xero, while AutoEntry integrates with many.
• AutoEntry vs Expensify: Expensify automates expense reporting; AutoEntry handles broader document types.
• AutoEntry vs QuickBooks: QuickBooks is accounting software; AutoEntry automates its data entry.
• AutoEntry vs FreshBooks: FreshBooks focuses on invoicing; AutoEntry extracts data for accounting.
• AutoEntry vs NetSuite: NetSuite is an ERP; AutoEntry automates data entry for systems like it.

Frequently Asked Questions