Ever feel stuck with your note-taking app?
It might be clunky, sync poorly, or limit your ideas.
Frustrating when tools hinder, not help, your brilliance.
You deserve a note-taking system that works for you.
Something intuitive and powerful to match your busy brain.
Good news! Don’t settle.
We’ve explored digital notebooks to find the best Microsoft OneNote alternatives.
Get ready to find your fit and boost your productivity!
What are the Best Microsoft OneNote Alternatives?
Finding the right note-taking app can feel like a quest.
There are so many choices! We’ve done the hard work for you.
Our list covers the top apps that can replace OneNote.
Ready to find your new favorite?
Let’s dive in and see our top recommendations.
1. Sembly (⭐️4.8)
It’s like having a smart assistant for all your meetings.
It quietly joins your calls, listens in, and takes notes for you.
Imagine never having to worry about missing an important detail again!
Unlock its potential with our Sembly tutorial.
Also, explore our Microsoft OneNote vs Sembly comparison!
Key Benefits
- Transcription Accuracy: Offers highly accurate meeting transcriptions.
- Action Item Detection: Automatically identifies action items from discussions.
- Smart Meeting Summaries: Provides concise AI-powered summaries of your meetings.
- Speaker Identification: Distinguishes between different speakers in a conversation.
- Integrates with Calendars: Syncs easily with your calendar for automatic joining.
Pricing
There are a few options (Billed Annually).
- Personal: $0/month
- Professional: $10/month
- Team: $20/month
- Enterprise: Custom Pricing
Pros
Cons
2. Notion (⭐️4.5)
Notion AI is like a super-smart helper built right into your Notion workspace.
It can write, summarize, and even brainstorm ideas for you.
Think of it as a writing buddy that’s always ready to assist.
Unlock its potential with our Notion AI tutorial.
Also, explore our Microsoft OneNote vs Notion AI comparison!
Key Benefits
- Integrated Writing Assistant: Helps you write, brainstorm, and edit content seamlessly.
- Q&A Feature: Get answers from your workspace content by asking questions.
- Content Summarization: Quickly summarizes long documents and meeting notes.
- Grammar and Spelling Check: Improves the clarity and accuracy of your text.
- Multi-Language Support: Understands and generates text in various languages.
Pricing
- Free: $0/per member/ month – Great for individuals.
- Plus: $10/seat/month
- Business Plan: $20/seat/month
- Enterprise Plan: Contact them for custom pricing.
Pros
Cons
3. Fireflies (⭐️4.0)
Fireflies AI is an awesome AI meeting assistant.
It records, transcribes, and automates your meeting notes.
It’s great for ensuring that you capture every word and that you don’t miss any key takeaways from your online calls.
Unlock its potential with our Fireflies tutorial.
Also, explore our Microsoft OneNote vs Fireflies comparison!
Key Benefits
- High Transcription Accuracy: Over 90% accurate transcriptions for meetings.
- AI Super Summaries: Generates personalized summaries, action items, and notes.
- Conversation Intelligence: Analyzes meetings to improve performance and coach teams.
- Automated Meeting Notes: Sends meeting recaps automatically after calls.
- Extensive Integrations: Works with Zoom, Google Meet, Teams, HubSpot, and more.
Pricing
All plans will be billed annually.
- Free: $0/month
- Pro ($10/month): 8,000 minutes of storage per seat, full features, priority customer support
- Business ($19/month): Unlimited storage, advanced features like custom vocabulary and topic trackers
- Enterprise ($39/month): Unlimited transcription and all features.
Pros
Cons
4. Capacities (⭐️3.8)
Capacities is more than just a note-taking app; it’s like a studio for your mind.
It helps you connect your ideas and build a “second brain.”
You can link notes together, making it easier to see how things relate.
Unlock its potential with our Capacities tutorial.
Also, explore our Microsoft OneNote vs Capacities comparison!
Key Benefits
- Networked Note-Taking: Creates a web of interconnected thoughts and notes.
- AI Assistant: Dynamically interacts with your notes to answer questions and spark ideas.
- Contextual Backlinks: Provides rich contextual information for linked notes.
- Custom Object Types: Create your categories for organizing information.
- Cross-Platform Availability: Access your notes on all major devices, including offline mode.
Pricing
- Basic: Get started, basic features.
- Pro: $9.99/month
- Beliver: $12.49/month
Pros
Cons
5. ClickUp (⭐️3.7)
ClickUp is a really flexible tool for managing all sorts of projects and tasks.
It’s like a central hub where you can organize everything you need to do, from simple to-do lists to complex team projects.
Unlock its potential with our ClickUp tutorial.
Also, explore our Microsoft OneNote vs ClickUp comparison!
Our Take
It’s incredibly powerful and flexible. The free plan is very generous, and it has many features for managing projects. However, due to its many options, it can be overwhelming at first, and the learning curve can be steep for new users.
Key Benefits
- Centralized workspace for tasks.
- Offers a free forever plan.
- Supports over 1,000 integrations.
- Customizable workflows and views.
- Comprehensive reporting features.
Pricing
- Free: Best for personal use.
- Unlimited: $7/user.
- Business: $12/user.
- Enterprise: Contact them for custom pricing based on your requirements.
Pros
Cons
6. Taskade (⭐️3.6)
Taskade is an AI-powered tool that helps you brainstorm, manage tasks, and collaborate with your team.
It can turn your ideas into mind maps or project plans.
It’s like a Swiss Army knife for your team’s productivity.
Unlock its potential with our Taskade tutorial.
Also, explore our Microsoft OneNote vs Taskade comparison!
Key Benefits
- AI-Powered Workflows: Automate tasks and help generate content.
- Real-time Collaboration: Work together on notes, projects, and mind maps.
- Integrated Video Conferencing: Communicate and collaborate without switching apps.
- Project Templates: Offers templates for various project types to get started quickly.
- Mind Mapping Capabilities: Visualize ideas and project structures easily.
Pricing
Taskade offers a few plans. There’s a free option to start. (Billed Annually)
- Free Plan: $0/month
- Pro Plan: $10/month
- Team: $50/month
- Enterprise: Custom pricing
Pros
Cons
7. Notejoy (⭐️3.5)
Notejoy is designed for fast and easy team collaboration on notes.
It’s like a shared digital notebook where everyone can quickly create, edit, and discuss ideas.
It helps teams stay aligned and communicate smoothly.
Unlock its potential with our Notejoy tutorial.
Also, explore our Microsoft OneNote vs Notejoy comparison!
Key Benefits
- Seamless Team Collaboration: Real-time editing and threaded discussions.
- Fast Search: Quickly find information across all your notes and libraries.
- Simple Interface: Very easy to use with a clean design.
- Public Note Sharing: Share notes with anyone via a link.
- Version History: Tracks changes, allowing you to see previous versions of notes.
Pricing
Notejoy offers different plans. Here’s a quick look: (Annually Billed)
- Free Plan: You get basic features. Great for personal use.
- Solo Plan ($4 per user/month): This plan offers more storage.
- Plus Plan ($8/month): For larger companies. It has advanced tools.
- Premium ($12/month): Up to 1GB per file upload.
Pros
Cons
8. Notta (⭐️3.4)
Notta is an AI transcription tool that turns audio and video into text.
It’s super helpful for meetings, interviews, or anything spoken that you want to have in writing.
It even supports many different languages.
Unlock its potential with our Notta tutorial.
Also, explore our Microsoft OneNote vs Notta comparison!
Key Benefits
- High-Accuracy Transcription: Turns audio into text very accurately.
- Supports Live Recording: Records meetings as they happen.
- Generates Summaries: Get quick recaps of discussions.
- Multi-language Support: Works with many languages (58 for transcription, 42 for translation).
- Speaker Identification: Tells you who is speaking.
Pricing
Notta has different plans to fit your needs: (Billed Annually)
- Free Plan: $0/seat/month
- Pro Plan: $8.17/seat/month
- Business Plan: $16.67/seat/month
- Enterprise Plan: Custom pricing based on your needs.
Pros
Cons
9. Craft (⭐️3.2)
Craft is a beautiful and powerful app for creating documents, notes, and ideas.
It focuses on a visually appealing interface and offers many ways to organize your content.
It’s perfect for both personal notes and team projects.
Unlock its potential with our Craft tutorial.
Also, explore our Microsoft OneNote vs Craft comparison!
Our Take
Create stunning documents 50% faster with Craft. Join thousands who’ve transformed their note-taking experience. See the visual difference now!
Key Benefits
- Beautiful and intuitive interface.
- Easy to create visually appealing documents.
- Collaborative editing features.
- Strong focus on design.
Pricing
- Free: $0
- Plus: $4.79/month,
- Friend & Family: $8.99/month.
Pros
Cons
Buyers Guide
When doing our research to find the best product, we followed a specific methodology to bring you a list of excellent note-taking apps.
We determined what key features are essential and how they stack up, unlike OneNote.
Our goal was to find a game-changer for your digital workspace, with an intuitive interface and a distraction-free interface to create and edit notes efficiently.
We also considered which options work across all your multiple devices for a truly seamless synchronization.
We determined using these factors:
- Keywords: We analyzed what users search for, including phrases like cross-platform availability, note organization, personal knowledge base, project planning, knowledge management, and how each app integrates with Google Drive, Google Calendar, and Google Docs or the entire Microsoft Office suite. We also looked for specific apps like standard notes and bear notes, and whether they offer features like handwritten notes, quick note taking, drawing tools, and audio recordings.
- Features: We assessed a product’s essential features and many features, such as customizable templates, task lists, version history, and version control. We also looked for collaborative features that enable real-time collaboration for multiple users and other users on shared notebooks, as well as the ability to use third-party apps and other tools. We checked for a great user interface and whether the app combines notes effectively.
- Negatives: We identified what was missing, such as local storage or a comprehensive desktop version. We also looked for limitations on the Android version or for Apple users. We checked for any drawbacks in note-taking capabilities or the desktop app.
- Support or refund: We investigated whether they offer a community, support, or refund policy.
Wrapping Up
We hope this guide helped you explore the best OneNote alternatives.
Finding a user-friendly app is key to a better workflow.
You can now create notebooks and new notes that are well-organized.
You can even organize notes from classes or use code blocks.
Whether you are taking lecture notes or just using a simple app like Google Keep, the right tool makes a huge difference.
Don’t settle for a bad fit.
Frequently Asked Questions
What makes a good note-taking app?
A good note-taking app allows real-time editing and sharing, improving your note-taking experience. It ensures seamless integration for team projects.
Can these alternatives function as a full project management tool?
Many alternatives offer robust features like task management and advanced organization. They can serve as comprehensive project management tools for users who need them.
Do these apps offer end-to-end encryption for security?
Some premium alternatives include end-to-end encryption. Always check the specific app’s security features, such as privacy policies, before use.
Are these note apps accessible across devices?
Most recommended note apps provide access across devices. This means your notes across all your platforms are always synced.
What kind of customization options are available in these tools?
You’ll find extensive customization options to tailor your workspace. This makes each versatile tool fit your workflow.
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