⚡ Veredicto rápido:
- Precios: Keap costs $299/month (annually billed). SugarCRM starts at $59/user/month with a ten user minimum.
- Ideal para: Keap suits small businesses that want sales and marketing automatización in one dashboard. SugarCRM suits mid-size B2B teams in manufacturing and distribution.
- Diferencia clave: Keap bundles email marketing, landing pages, invoicing and payment processing. SugarCRM splits marketing, sales and service into Sugar Market, Sugar Sell and Sugar Serve.
- Nuestra elección: Keap, rated 4.2 against SugarCRM at 3.1, because one dashboard beats three separate modules for a small sales team.
Keap and SugarCRM both call themselves customer relationship management platforms.
They are not built for the same company.
Keap packs CRM, email campaigns and invoicing into one dashboard.
SugarCRM sells sales, marketing and service as separate products.
That single choice changes your monthly fee and your setup time.
Descripción general
This Keap vs SugarCRM comparison covers pricing, key features, automation depth and support.
We reviewed documentation, pricing pages and user reviews for both CRM platforms.
Nuestros redactores también dedicaron tiempo a explorar a fondo cada plataforma.
Esas notas aparecen en las secciones "Lo que nuestro equipo observó" a continuación.
By the end you will know which one fits your growth goals.
¿Qué es Keap?
Keap is a CRM and sales and marketing automation tool for pequeña empresa propietarios.
It was called Infusionsoft before the rebrand to Keap CRM.
The platform stores every contact record, tags it, then triggers automated actions.
You get email marketing, a landing page builder, quotes and invoicing in one place.
Keap says users who automate save 10 hours per week on average.
Those same customers report a 38% increase in revenue.
Here is a short walkthrough of the Keap app before we get into the numbers.
🏆 Ganador: Keap
Built for solo founders and small sales teams. CRM, email campaigns, landing pages and payments sit in one dashboard. Free migration is included with onboarding.
Precios de Keap
Keap plans are billed as one package, not per user.
| Plan | Precio | Mejor para |
|---|---|---|
| Keap | $299/mes (facturación anual) | Small businesses running sales and marketing from one dashboard |
Pricing verified August 2026.
Prueba gratuita: Keap offers 14 days with access to all features. No long contract is required to start.
Garantía de devolución de dinero: Keap does not publish a blanket refund window. The 14-day free trial is the safe way to test it.
📌 Nota: Pricing scales with your contact list. Each extra seat adds $30 per month, and the optional Expert Coaching package is a one-time $499. Every plan includes onboarding, free migration and a dedicated customer success manager, so the monthly fee covers more than software access.
⚠️ Pricing conflict: Nuestro datos file lists $299/month (annually billed) as the Keap price, and that figure is used in every table and card here. Keap’s own site has advertised three Keap plans at different contact tiers: Lite from $79/month, Pro from $169/month and Max from $199/month for 500 contacts. Check the pricing page for your contact count before you buy.
Principales ventajas de Keap
These are the Keap features that matter most to a small negocio:
- One dashboard: CRM, email marketing campaigns, landing pages and payments live together. You stop paying for four separate tools.
- Creador de campañas: A visual flowchart tool for building campaigns. Drag and drop tools handle when-then logic without code.
- Lead capture and lead scoring: A web form or checkout form adds every new lead to your contact list. Lead scoring then ranks each prospect by engagement.
- Invoicing and payment processing: Built-in invoicing plus many payment processing integrations. Useful for e-commerce and service businesses that bill repeat business.
- Línea de negocio especializada: A separate number for calls and texts keeps work and personal messages apart.
- Onboarding help: Free migration, training webinars, on-demand product training and a knowledge base are included.
- Capacidad de entrega: Keap claims a 99.5% deliverability rate for email sent through the platform.
Lo que nuestro equipo observó
Nuestro escritor signed up for Keap and spent several days building a test campaign. Our full Keap review goes deeper, but here is what stood out:
Ventajas y desventajas de Keap
✅ Ventajas
- Setup takes as little as 20 minutes
- Free migration and a dedicated customer success manager on every plan
- Automation saves customers a reported 10 hours per week
- Prueba gratuita de 14 días con acceso a todas las funciones.
- Connects with more than 2,500 platforms and tools
❌ Contras
- Pricing is high for a brand new small business
- The cost climbs as your contact count crosses each threshold
- Expert Coaching costs $499 as a one-time fee
- The user community is not very active
¿Qué es SugarCRM?
SugarCRM is CRM software for mid-size and large companies.
It splits into three arms: Sugar Market, Sugar Sell and Sugar Serve.
Sugar Market covers marketing automation, SEO and social posting.
Sugar Sell handles sales automation, product management and reporting.
Sugar Serve runs case tracking, smart routing and a unified console for service teams.
The company’s 2026 paso is “Precision Selling”, which pairs CRM and ERP data with AI guidance.
It fits relationship-driven B2B work in manufacturing, wholesale and distribution.
This video walks through the platform if you prefer watching to reading.
Runner Up: SugarCRM
Built for B2B teams with complex accounts. Deep custom fields, REST and SOAP APIs, and a choice of cloud or on-premises hosting. Expect a ten user minimum.
Precios de SugarCRM
SugarCRM pricing is charged per user, per month.
| Plan | Precio | Mejor para |
|---|---|---|
| Estándar | $59/usuario/mes | Sales teams that need core features and basic workflows |
| Avanzado | $85/usuario/mes | Teams that want advanced workflows and stronger reporting |
| Primer ministro | $135/usuario/mes | Enterprise level plans with enhanced support and guided selling |
Pricing verified August 2026.
Prueba gratuita: There is no free plan and no free version. Most tiers have no free trial either, so you book a demo instead.
Garantía de devolución de dinero: None published. Contracts are usually billed annually through a sales rep.
📌 Nota: Every tier carries a ten user minimum. At ten users the Standard plan lands near $590 per month, so the real entry cost is far above the sticker price. Sugar Market is quoted separately, starting around $1,000 per month for 10,000 contacts.
⚠️ Pricing conflict: Our data file lists Standard at $59, Advanced at $85 and Premier at $135 per user per month, and those figures are used in every table here. Public listings also quote Sugar Professional at $52 and Sugar Enterprise at $65 per user per month. Plan names change between price lists, so confirm the current sheet with a rep before signing.
Principales ventajas de SugarCRM
Here is where SugarCRM earns its place on a shortlist:
- Vista del cliente en 360 grados: One record pulls in every interaction across sales, marketing and service. That breaks silos between departments.
- SugarPredict: Domain-specific AI predicts which leads convert and suggests the next best action inside the seller workflow.
- Personalización profunda: Custom fields, layouts and relationships are shaped to specific business needs with drag and drop workflows. No coding needed for most changes.
- Hosting choice: On-premises, private cloud or public cloud. The open source heritage lets you decide where data lives.
- International reach: More than 30 languages and multiple currencies for companies with staff in several markets.
- Lower cost than Fuerza de ventas: SugarCRM puts its setup cost about 42% below Salesforce and total cost of ownership about 32% lower.
- Support tiers: Options run from online support only up to 24/7 global response for premier customers.
Lo que nuestro equipo observó
Our writer worked inside a SugarCRM instance and mapped a simple pipeline. Here is what stood out:
Ventajas y desventajas de SugarCRM
✅ Ventajas
- Deep customization without heavy software development work
- REST and SOAP APIs connect legacy systems
- Choice of on-premises, private cloud or public cloud hosting
- Strong customer experience scores against Salesforce
❌ Contras
- Steep learning curve because of the feature depth
- Ten user minimum blocks solo owners and tiny teams
- Service features rate weaker than Zendesk or Salesforce Service Cloud
- Many buyers hire a partner for setup, which adds cost
Comparación de características
Here is how the two CRM platforms line up across the features that decide most purchases. The summary table gives you the shape of it, then each section explains the gap.
| Característica | Keap | SugarCRM |
|---|---|---|
| Starting price | $299/mes (facturación anual) | $59/usuario/mes |
| Prueba gratuita | ✅ 14 días | ❌ |
| Minimum seats | 1 | 10 |
| Marketing por correo electrónico integrado | ✅ | ✅ (Sugar Market, priced separately) |
| Creador de páginas de destino | ✅ | ✅ |
| Procesamiento de facturación y pagos | ✅ | ❌ |
| Dedicated business line | ✅ | ❌ |
| On-premises hosting | ❌ | ✅ |
| Third party integrations | 2,500+ | REST and SOAP APIs plus connectors |
| Mejor para | Pequeñas empresas y emprendedores individuales | Mid to large B2B organisations |
1. Contact Records and Lead Management
Mantener: Every contact record carries tags, notes and a full history in one view. Lead management runs on those tags, so a new lead can trigger automated tasks the moment it lands. Custom fields are simple to add without help.
SugarCRM: Records pull data from sales, marketing and service into one profile. That 360-degree view suits accounts with many contacts and long buying cycles. It is heavier to configure than Keap for a five-person shop.
2. Sales Pipeline and Forecasting
Mantener: The sales pipeline is a visual board you drag deals across. Moving a card can fire the next step in your sales process automatically. Reporting is clear but light on forecast modelling.
SugarCRM: Sales pipelines feed forecasting tools built for quota-carrying sales teams. Guided selling suggests the next best action from past deal data. Sales performance dashboards go deeper than anything in Keap.
3. Marketing Automation and Building Campaigns
Mantener: The Campaign Builder is a visual flowchart for sales campaigns and follow-up. Advanced automations use when-then logic, and templates cover the common paths. Most owners get their first sequence live the same day.
SugarCRM: Marketing automation lives in Sugar Market, a separate purchase. It handles nurture tracks, scoring and campaign reporting well. Buying it alongside Sugar Sell raises the real cost of the marketing automations you get.
💡 Consejo profesional: Map your customer journey on paper first. Building campaigns inside either tool is faster when you already know which trigger starts each sequence.
4. Email Marketing Campaigns
Mantener: Email campaigns segment off CRM tags, so messages stay tightly targeted. Keap claims a 99.5% deliverability rate on mail sent through the platform. Broadcasts and automated follow-up sit in the same editor.
SugarCRM: Email marketing runs through Sugar Market with strong list logic and reporting. Advanced workflows can branch on CRM data across departments. Setup usually needs an admin rather than the business owner.
5. Landing Pages, Web Forms and Checkout Forms
Mantener: The landing page builder ships with templates and drag and drop editing. You can connect multiple landing pages, a web form and checkout forms to the same campaign. One landing page can feed lead capture and payment in a single step, which helps increase conversions.
SugarCRM: Landing pages and forms come with Sugar Market. They feed the CRM cleanly and support custom URLs for tracking. There is no checkout step, so payments happen elsewhere.
6. Lead Scoring and Automated Tasks
Mantener: Lead scoring rates each prospect by engagement, so a rising lead score tells the sales team who to call. Automated actions handle the rest, from reminders to follow-up email. That combination is what saves users the reported 10 hours per week.
SugarCRM: SugarPredict uses AI to score leads on conversion likelihood rather than manual point rules. It also flags upsell and cross sells inside the seller’s workflow. The trade-off is that you need enough history for the model to be useful.
7. AI Tools and Third Party Integrations
Mantener: Keap AI drafts email copy and suggests automation from plain language prompts. The platform connects with more than 2,500 third party tools, including calendar integration and payment gateways. Third party integrations cover most stacks a small business already runs.
SugarCRM: AI covers predictive scoring, generative drafting and sentiment analysis. Native connectors, add-ons, REST APIs and SOAP APIs link ERP and legacy systems. That matters more to an enterprise IT team than to a solo owner.
8. Reporting, Security and Data Control
Mantener: Pipeline management reports show conversion rates, revenue and campaign results in one dashboard. Data sits in Keap’s cloud with no self-hosted option. For most small teams that is fine.
SugarCRM: Reporting is deeper, with product performance views and role-based access. The open source crm heritage means you choose where records live and avoid vendor lock-in. Regulated industries usually pick SugarCRM for that reason alone.
9. Payments, E-Commerce and Deployment
Mantener: Quotes, invoices and payment processing are built in, which is rare in this price bracket. Mobile apps carry a dedicated business line for calls and texts. Setup is cloud only and takes minutes, not weeks.
SugarCRM: There is no invoicing layer, so billing stays in your finance system. Deployment options include on-premises, private cloud and public cloud. Rollout runs from a couple of weeks to a few months depending on complexity.
⚠️ Advertencia: If you sell online and want checkout, invoicing and CRM under one login, SugarCRM will leave a gap you have to fill with another tool.
10. Precios y costos
Comparing crm prices here is awkward because the two tools bill on different logic. Keap charges one monthly fee for the whole business. SugarCRM charges per user, per month, with a ten user minimum.
| Plan level | Keap | SugarCRM |
|---|---|---|
| Plan gratuito | ❌ (Prueba gratuita de 14 días) | ❌ |
| Entrada | $299/mes (facturación anual) | Standard: $59/user/month |
| Medio | — | Advanced: $85/user/month |
| Arriba | — | Premier: $135/user/month |
| Cost at 10 users | $299/month plus $30 per extra seat | About $590/month on Standard |
Mantener: One fee covers CRM, email, landing pages and payments on a single platform, so the sticker price replaces three or four subscriptions. It is expensive for a first-year business and cheaper for an established one. Extra seats are $30 per user, per month.
SugarCRM: The headline user per month rate looks like an affordable crm until the user minimum kicks in. SugarCRM cost also rises once Sugar Market is added for marketing. Against Salesforce it still lands lower on total cost.
Diferentes escenarios
| Si lo necesita | Elegir | Por qué |
|---|---|---|
| Fewer than ten seats | Keap | No user minimum |
| Invoicing and payments in the CRM | Keap | Billing is built in |
| To customize the data model | SugarCRM | Deep custom fields and modules |
| On-premises hosting | SugarCRM | Open source heritage |
| To test before paying | Keap | Prueba gratuita de 14 días |
| Configuración apta para principiantes | Keap | Live in about 20 minutes |
💰 Tu presupuesto
At five seats Keap is cheaper, because SugarCRM still charges you for ten users. Past twenty seats the per user model starts to look better.
🔌 Tu conjunto de tecnologías
Keap plugs into 2,500-plus everyday apps with almost no setup. SugarCRM is the better fit when an ERP or legacy database has to stay in the loop.
📈 Tu proceso de ventas
Short cycles that need more leads from the same headcount suit Keap’s automation. Long B2B cycles with committees and quotes suit SugarCRM’s account depth.
🎓 Tu nivel de experiencia
Keap is user friendly enough for an owner with no admin on staff. SugarCRM has a steep learning curve, and many buyers hire a partner to configure it.
Pruebas y demostraciones gratuitas 🆓
Keap gives you a 14-day free trial with every feature unlocked. SugarCRM routes you to a demo, so budget a week for scheduling and questions.
🛟 Opciones de soporte
Keap runs 24/7 chat, email and phone support on weekdays for U.S. customers. SugarCRM starts at basic support and online support, with 24/7 global cover reserved for premier tiers.
Guía de cambio
Already on one of them? Here is what changes when you move.
🔄 ¿Estás pensando en cambiar de Keap a SugarCRM?
✅ Lo que ganarás:
- Custom modules and fields shaped to a specific business
- On-premises or private cloud hosting
- Deeper forecasting and product performance reporting
❌ Lo que perderás:
- Procesamiento de facturación y pagos integrado
- The dedicated business line for calls and texts
- Single-seat pricing and the 14-day trial
📋 Cómo cambiar:
- Export contacts, tags and campaign history from Keap as CSV
- Book a SugarCRM demo and confirm your seat count
- Map fields with the migration team, then rebuild automations in stages
🔄 ¿Estás pensando en cambiar de SugarCRM a Keap?
✅ Lo que ganarás:
- Quotes, invoicing and checkout in the same login
- A much shorter setup, often under an hour
- Free migration and a customer success manager included
❌ Lo que perderás:
- Control over where your data is hosted
- Custom modules built for unusual workflows
- SugarPredict scoring and ERP-level integration
📋 Cómo cambiar:
- Export accounts, contacts and open deals from SugarCRM
- Start the 14-day Keap free trial and request free migration
- Rebuild your top three sequences, then retire the old instance
Lo que nuestra reseña no cubrió
This comparison focused on small businesses and mid-size B2B sales teams. We did not test on-premises SugarCRM installs, custom module development, or bulk contact tiers above 25,000 records on Keap. Public sector procurement and multi-currency contabilidad were also outside the scope. If you are buying for 200 employees, your priorities will differ from what we describe here.
Veredicto final
| Categoría | Ganador |
|---|---|
| 💰 Pricing at small scale | Keap |
| 🚀 Sales and marketing automation | Keap |
| 📊 Reporting and forecasting | SugarCRM |
| 🧩 Personalización | SugarCRM |
| 👶 Ease of use | Keap |
| 💳 E-commerce and payments | Keap |
| 🔌 Enterprise integration | SugarCRM |
| 🏆 Ganador absoluto | Keap |
🏆 GANADOR: KEAP
Keap wins 4 of 7 categories and holds a 4.2 rating against 3.1.
Ideal para: Solopreneurs, small sales teams, service businesses that invoice, and e-commerce owners who want automation without an admin.
Your business strategy decides which of these two products fits. They answer different questions. Keap asks how a small business runs sales and marketing with fewer tools. SugarCRM asks how a larger company models complex accounts across marketing and service.
SugarCRM is the stronger platform for customization, forecasting and data control. If you have an admin, an ERP and at least ten users, it earns the higher price. Below that line the ten user minimum makes it hard to justify.
For most readers of this comparison, we recommend Keap CRM. It gets a business organised in under an hour, and the automation pays for itself in saved time.
Más de Keap comparado
Here is how Keap holds up against the other CRM platforms buyers shortlist with it.
Sigue ganando: Built-in invoicing, one flat fee instead of per-seat hubs, faster setup for a non-technical owner
HubSpot triunfa en: A usable free version, richer content and SEO tooling, a far larger app marketplace
Keap contra Campaña activa
Sigue ganando: Quotes and payments in the CRM, a dedicated business line, guided onboarding with free migration
ActiveCampaign gana en: Cheaper entry pricing, finer email segmentation, more email template variety
Keap contra GoHighLevel
Sigue ganando: A steadier interface, 24/7 chat plus phone support, cleaner contact and tag structure
GoHighLevel gana en: White-label resale for agencies, unlimited sub-accounts, bundled call tracking
Más sobre SugarCRM en comparación
These are the crm alternatives that come up most in SugarCRM deals.
SugarCRM gana en: About 32% lower total cost of ownership, hosting choice including on-premises, higher customer experience scores
Salesforce gana en: A much bigger partner network, broader AppExchange catalogue, deeper analytics add-ons
SugarCRM gana en: True sales pipeline management, ERP-grade integration, one record across sales and service
Zendesk gana en: Stronger ticketing and service automation, faster agent onboarding, better help-centre tooling
SugarCRM frente a Freshsales CRM
SugarCRM gana en: Deeper customization for a specific business, legacy system connectors, industry templates for manufacturing
Freshsales CRM triunfa en: No seat minimum, a free plan to start, a lighter mobile app experience
This video runs through the wider alternative list if you want more names.
Preguntas frecuentes
¿Para qué se utiliza Keap?
Keap is used to store contacts, automate follow-up and run email campaigns from one dashboard. Small businesses also use it for quotes, invoicing and payments.
¿Es fácil usar Keap?
Yes. Most owners get the system live in about 20 minutes. Onboarding adds checklists, videos and webinars, plus a customer success manager on every plan.
¿Para qué se utiliza SugarCRM?
It manages long B2B relationships across sales, marketing and service. Manufacturing, wholesale and distribution firms use it for account depth and forecasting rather than quick automation.
¿Cuáles son las desventajas de SugarCRM?
The learning curve is steep, there is no free plan, and every tier needs ten seats. Service features also rate below Zendesk and Salesforce Service Cloud.
¿Cuál es el? mejor CRM for a small business?
For teams under ten people, Keap. It has no seat minimum, a 14-day trial, and bundles marketing and billing that would otherwise need two extra tools.
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