How to Use Zoho Books for Small Business Success in 2026?

Struggling with messy stacks of paper?

Managing your business money feels like a giant, scary puzzle.

It is easy to lose track of bills and get stressed at tax time.

One small mistake can cost you a lot of money.

You deserve a break from the chaos. Stop worrying and start growing.

Our guide shows you how to 使用 Zoho Books step by step.

We make 会计 feel like a breeze. You will master invoices and track every penny.

Click here to take control of your 商业 today, finally!

Zoho Books

简化您的 会计 with Zoho Books. Join over 500,000 businesses saving 20 hours on paperwork monthly. Start your 14-day trial today.

立即试用 Zoho Books 阅读完整评论 Zoho Books 的替代方案

Zoho Books Tutorial

Setting up your account is the first step toward easier 簿记.

First, enter your business details and tax info.

Next, connect your bank account to track your money automatically.

It sounds hard, but the software does the heavy lifting.

You will be sending professional invoices and managing bills in no time.

How to Use Accounting Automation

Time is money. You should not waste hours typing numbers into your accounting systems.

Accounting software like Zoho Books is built to save you time.

它使用 自动化 to handle the boring tasks.

This lets you focus on growing your business rather than on 数据 entry. Here is how to set it up.

Step 1: Connect Your Bank Account

This is the most important step.

It lets your Zoho Books account see your spending and earnings in real time.

• Go to the Banking Module: Look at the sidebar on the left. Click on “Banking” to open the dashboard.
• Add Bank or Credit Card: Click the button to add a new account. You can connect standard banks and online payment gateways like PayPal or Stripe.
• Enable Bank Feeds: Enter your banking credentials safely. This turns on bank feeds, which automatically pull in your financial data.
• Verify the Connection: Check that your balance updates. Now, you do not have to enter every single deposit or withdrawal manually.

Step 2: Set Up Transaction Rules

Categorizing every coffee or office supply purchase gets old fast.

You can use rules to 即刻 sort your sales and purchase transactions.

• Access Settings: Clicked on the gear icon in the top right corner. Select “Transaction Rules” from the menu.
• Create a New Rule: Give your rule a name. For example, you can track specific purchase transactions from vendors such as “Amazon” or “Staples.”
• Set Criteria: Tell the system what to look for. This works like workflow rules, where the software automatically reacts to data.
• Save and Apply: Once saved, the system sorts new transactions for you. It organizes your money without you having to lift a finger.

Step 3: Automate Recurring Journals

Some costs recur monthly, like rent or 保险. You can set these on autopilot.

• Go to the Accountant Tab: Find the “Accountant” section in the sidebar. Select “Recurring Manual Journals.”
• Set the Schedule: Choose how often the entry should happen. This is great for standard monthly expenses that include sales tax.
• Enter Details: Fill in the debit and credit accounts. You can even attach files, such as rental agreements or contracts, for reference.
• Activate: Save the journal. The system will now record this entry for you every single month.

How to Use the Zoho Ecosystem

Zoho Books is powerful on its own, but it works even better when it talks to other apps.

For growing businesses, connecting different tools is the key to success.

You can manage everything from the web or use the desktop app for easy access.

Here is how to link everything together.

Step 1: Access the Integrations Menu

这 initial setup of your integrations is simple. You do not need to be a tech expert.

• Find the Menu: Go to Setting, then click “Integrations.” This is where you connect other Zoho apps or third-party tools.
• Explore Options: You will see options for many tools. You can even set up custom functions here to make the software do exactly what you want.
• Get Expert Help: If this part feels tricky, experts like Zenatta Consulting often help businesses configure these complex settings perfectly.
• 连接： Choose the apps you use most and get ready to sync.

Step 2: Sync with Zoho CRM

Sales and accounting should always work together.

Connecting Zoho 客户关系管理 keeps your customers ‘ and vendors’ lists matching in both places.

• Link the Apps: Select Zoho 客户关系管理 from the list and click “Connect.
• Sync Data: This ensures that when a salesperson closes a deal, you see the transactions immediately.
• Manage Orders: You can turn a quote into a sales order instantly.
• Update Info: It keeps your price lists accurate across departments. This stops errors where sales teams sell items for the wrong price.

Step 3: Connect Zoho Expense

Tracking employee spending is vital for healthy cash flow.

Connecting Zoho Expense automates this process.

• Map Categories: meaningful Link your expense categories to your chart of accounts. This ensures every penny goes to the right place.
• Set Rules: Configure your tax preferences so the system calculates taxes correctly on every claim.
• Automate Reports: This integration automatically updates your financial reports. Your balance sheet and trial balance will always be up to date without manual work.
• Streamline Payments: It works alongside your payment gateways and recurring invoices to keep your money organized.

How to Use Unified Invoicing and Accounting

Managing money should not be hard.

The app brings sales and expenses together.

It has powerful features that seamlessly link different modules.

You can set up your workflows to automate boring tasks.

Here is how to create professional documents and get paid faster.

Step 1: Create a Custom Invoice Template

Your invoice represents your company. You need it to look good so customers trust you.

• Configure Your Look: Go to Settings and select templates. Choose a design that fits your style.
• Add Branding: Upload your logo. You can even add a digital sign to make it official.
• Set Preferences: Decide how you want to save and send files. You can email them or generate a PDF.
• 移动访问： You can access and edit these templates from the web or the 安卓 mobile app.

Step 2: Generate Your First Invoice

It is now time to bill your clients. This process updates both your inventory and sales records simultaneously.

• Start a New Invoice: Go to the Sales module and click Create. Select a contact from your user list.
• Add Details: Enter the services or products they bought. You can also convert existing estimates into invoices with one click.
• Check the Facts: Verify the due date and assign it to specific projects if needed.
• Send it Out: Once you save it, you can email it or export the data. This helps you track who has paid and who still owes money.

Step 3: Record and Reconcile Payments

Getting the money is the best part. You need to record the payment to keep your reports accurate.

• Log the Money: When a client pays, mark the invoice as paid. You can attach receipts or other supporting documents as proof.
• Match with Bank Data: You can import your bank data to ensure every penny is accounted for. This is safer than using manual spreadsheets.
• Manage Expenses: Do not forget your vendors. You can track purchases and bills in the same system.
• Share with Experts: Give your accountant access to view these records. If you used QuickBooks before, you can easily move your history here.

Zoho Books 的替代方案

• 右手: 这款软件专注于自动从收据和发票中提取数据。它通过数字化纸质文件，节省了手动数据录入的时间。
• 多西特: 该平台基于人工智能技术，旨在实现记账和后台办公任务的自动化。Docyt 致力于消除人工数据录入，并提供实时财务洞察，使其成为寻求高度自动化解决方案的企业的强大之选。
• 圣人这是一个功能强大的平台，可为各种规模的企业提供解决方案。对于财务需求较为复杂的公司而言，它尤其是一个强有力的选择。
• Xero: 这是一个流行的云端会计平台。它是 Atera 记账功能的替代方案，提供发票、银行对账和费用跟踪工具。
• 轻松月末: 这款专业软件专为简化财务结算流程而设计。它可与其他会计平台（例如 QuickBooks 和 Xero）集成，确保顺利便捷地完成月末结算。
• Puzzle io: 这是一款专为初创企业打造的现代化会计软件。它有助于财务报告和自动化，提供实时洞察，并专注于简化账务流程，从而加快结账速度。
• 圣人: 作为一家知名的商业管理软件提供商，Sage 提供一系列会计和财务解决方案，可以作为 Atera 财务管理模块的替代方案。
• 辛德: 这款软件专注于将您的电子商务和支付平台与会计软件同步。对于需要将销售渠道的数据自动导入账簿的企业来说，它是一个实用的选择。
• 轻松月末: 该工具专为简化月末结算流程而设计。对于希望改进和自动化财务报告及对账工作的企业而言，它是一种专业的替代方案。
• 多西特: Docyt是一个人工智能驱动的记账平台，可实现财务工作流程自动化。它是Atera人工智能记账功能的直接竞争对手，提供实时数据和自动化文档管理。
• 刷新我: 这是一个个人财务管理平台。虽然它并非直接的商业替代方案，但它提供类似的功能，例如费用和发票跟踪。
• 海浪: 这是一款很受欢迎的免费财务软件。对于自由职业者和小企业来说，它是一个很好的选择，可以用来开具发票、记账和扫描收据。
• 加速: 一款广为人知的个人和小企业理财工具。它有助于预算编制、支出跟踪和财务规划。
• Hubdoc: 这款软件是一款文档管理工具。它会自动获取您的财务文档并将其同步到您的会计软件中。
• Expensify: 这个平台专注于费用管理，非常适合扫描收据、商务旅行和生成费用报表。
• QuickBooks: 最广泛使用的会计软件之一。 QuickBooks 是一个强大的替代方案，它提供了一整套财务管理工具。
• 自动输入: 该工具可自动录入数据，是 Atera 内置收据和发票采集功能的理想替代方案。
• FreshBooks: 这个程序非常适合用于开票和会计核算。它深受自由职业者和小企业的欢迎，因为他们需要一种简单的方式来跟踪时间和费用。
• NetSuite: NetSuite 是一款功能强大且全面的云端企业管理套件。对于需要财务管理以外功能的大型企业而言，NetSuite 是一个理想的选择。

Zoho Books 对比

结论

Managing your business money does not have to be scary.

We showed you how to use automation and create clear invoices.

You now have the right tools to succeed.

Zoho Books makes the hard work easy for you.

You can focus on growing your company instead of stressing over math.

Do not wait to get started.

If you get stuck, there are many helpful resources online to guide you.

You can also read the cookie policy zoho page to learn how your data stays safe.

Take control of your finances today. You are ready to win.

常见问题解答

More Facts about Zoho Books

• Moving Your Data: Zoho helps you switch from your old accounting system. You can upload spreadsheet files (CSVs) to bring in your customers, items, and past financial records.
• Starting Fresh: Before you begin, upload your “opening balances.” This means telling the software how much money you had at the end of last year so your new records are correct.
• Banking Connection: You can link your bank accounts and credit cards directly to the software. This lets you see money coming in and going out automatically without typing it in by hand.
• Easy Invoicing: You can create bills (invoices) and send them to your customers. You can also set the software to automatically send these bills to regular customers to save time.
• Tracking Expenses: You can use a mobile app to take pictures of your paper receipts. The software reads the receipt and saves the expense for you.
• 利用自动化节省时间： You can create rules so the software does boring work for you. For example, it can automatically sort your expenses or send polite email reminders to people who owe you money.
• 团队访问权限： You can invite your employees to use the system. You get to decide exactly what each person is allowed to see or change.
• 项目管理： If you charge clients for your time, you can use the Timesheets feature to track hours and add them directly to a bill.
• Global Features: The software works with money from different countries (multi-currency) and can handle various types of sales taxes.
• Business Health: There are over 40 different reports you can run. These show you how much profit you made, where your money is, and if you are ready for tax season.
• 物有所值： Many users like Zoho Books because it offers many of the same features as bigger, more expensive brands, but at a lower cost and often easier to use.
• Trying it Out: There is a free trial version that lets you test the premium features before you decide to buy a subscription plan.