Expensify Review: Best Expense Management App in 2025?

Are you tired of keeping track of all those receipts?

Imagine if there was an easy way to handle all your expenses without the headache.

Expensify is a popular app that says it can make things much simpler.

But is it really the best for you in 2025?

This Expensify review will help you decide if it is the answer to your expense-tracking problems.

Let’s take a closer look!

What is Expensify?

Expensify is a software that helps you automatically keep track of your money spent.

Think of it as a super helpful tool on your phone!

You can use their mobile app to create an account easily. 

One cool feature is how it handles your receipt and expense management process.

You can simply take pictures of your paper receipts, & the app helps keep them organized.

If your company gives you a special card, Expensify can often connect to it.

This helps employee expenses get tracked without much work.

It makes dealing with expenses much easier!

Who Created Expensify?

Expensify was created by David Barrett. He started the company in 2008.

David wanted to make a better way for people to handle expenses.

Before Expensify, he worked at other tech companies.

His vision was to make the receipt and expense management process easy for everyone to use.

He wanted to eliminate the old system of submitting paper receipts and waiting to be reimbursed.

Instead of sending things through email and waiting for approval, he imagined a simpler system for corporate and individual employees.

Now, Expensify works with many other gusto companies to make expense tracking smooth.

Top Benefits of Expensify

Here are some of the best things about using Expensify:

• Easily manage expenses for your team: It’s simple to see who spends what and keep everyone on the same page.
• Faster reimbursement: Employees submit their expenses digitally, so getting paid back is much quicker.
• Use Expensify anywhere: You can add expenses on your phone or computer, making it a handy tool wherever you are.
• Set and enforce your company’s policy: It’s easy to set rules about what can be spent, helping everyone follow the guidelines.
• Approve expenses with one click: Managers can quickly review and approve expenses, saving time for everyone.
• Better spending information: You get clear data on where your money is going, helping you understand costs.
• Seamlessly integrate with accounting software like QuickBooks & Xero: This means you don’t have to enter data manually into different systems; they sync automatically.
• Great for travel expenses: Tracking flights, hotels, and meals becomes much simpler. You can even connect your corporate card to Expensify to automatically record transactions and categorize them for tax purposes.

Best Features

Expensify has some really cool things it can do to make dealing with money much easier.

It has special tools that help you keep track of where your money goes, make reports, and even plan trips!

Let’s look at some of the best things Expensify can do for you.

1. Expense Management Process

Keeping track of receipts used to be a pain.

With Expensify, you can just snap a picture of your receipt with your phone.

The app can read the important details, like the amount and where you spent the money.

This means you don’t have to write everything down manually.

It’s a simple way to see all your transactions in one place.

This feature helps you manage the spending & makes sure you don’t lose any important information.

2. Expense Reports

You usually have to make a report when you need to tell your company how much money you spent. 

Expensify makes this process much faster.

Once you’ve tracked your expenses, you can easily create reports.

The software puts everything together for you so you don’t have to.

Managers can then approve these reports quickly.

This saves everyone time and makes the approval process smooth.

3. Trip Offers

If you travel for work, Expensify can even help you find good deals.

This feature can show you offers for flights and hotels.

It’s like having a little travel helper built right into your expense app.

This can help your company save money and make planning trips less stressful for employees.

4. Expensify Card

Expensify also offers its own special card, called the Expensify Card.

If your company uses these cards, it can make tracking expenses even easier.

When an employee uses the Expensify Card for work expenses, the transactions automatically show up in the app.

You don’t even need to take a picture of a receipt in many cases!

It helps keep all corporate card spending organized and makes the receipt and expense management process super smooth.

You can even set spending limits and rules for the card, which helps your company control costs and follow your policy.

5. Easy Chats

Sometimes, you need to talk to people about an expense.

Expensify has a chat feature that lets you talk to your team right in the app.

If a manager has a question about a transaction, you can quickly answer it.

This makes it easier to sort things out and keeps everyone on the same page.

It’s a simple way to communicate without having to send lots of emails.

6. Receipt Scanning

Expensify has a great feature for scanning receipts. You simply take a picture of your receipt with your phone.

The app’s technology, called SmartScan, reads the receipt.

It saves you from having to type in all the information yourself.

This makes it quick and easy to add new expenses.

You can throw away the paper receipt after you scan it.

7. Bill Pay and Invoicing

Expensify can do more than just handle expenses.

This means you can get paid faster and manage your company’s money all in one place.

It helps you keep track of what you owe and what you are owed.

This helps you stay on top of your business finances.

8. Global Reimbursements

If you have people who work in other countries, Expensify can help.

It can reimburse employees and contractors all over the world.

It will even pay them in their local currency.

This makes it simple to pay people, no matter where they are.

It works with many different banks and currencies.

9. Integration with Other Software

Expensify can connect with many other programs you already use.

It works with accounting software like QuickBooks and Xero. This lets all your financial information flow from one place to another.

You do not have to enter the same information over and over again.

This saves you a lot of time and effort.

Pricing

Plan Name	Price
Collect	$5/member/month
Control	Starts at $9/member/month

Pros and Cons

Knowing the good and bad helps you decide.

Here’s a look at what Expensify offers and where it might fall short.

Alternatives of Expensify

While Expensify has many great features, other software options can also help with receipt and expense management processes.

Here are a few Expensify Alternatives to consider:

• Puzzle IO: This software focuses on AI-powered financial planning.
• Dext: This tool is great for capturing documents and extracting data.
• Xero: This is a popular online accounting software for small businesses.
• Synder: It specializes in syncing e-commerce and payment data with accounting software.
• Easy Month End: This software is designed to streamline your month-end financial tasks.
• Docyt: It uses artificial intelligence for bookkeeping and automates financial workflows.
• Sage: This is a comprehensive business and accounting software suite.
• Zoho Books: An online accounting tool, it is known for being affordable and great for small businesses.
• Wave: This option provides free accounting software for small businesses.
• Hubdoc: It specializes in capturing and organizing financial documents for bookkeeping.
• QuickBooks: A very well-known accounting software that helps businesses with everything from invoicing to payroll.
• AutoEntry: This tool automates data entry by scanning and analyzing documents like invoices and receipts.
• FreshBooks: This software is built specifically for freelancers & small businesses, with a focus on invoicing & time tracking.
• NetSuite: A powerful and complete cloud-based business management suite for larger companies.

Expensify Compared

• Expensify vs Puzzle: This software focuses on AI-powered financial planning for startups. Its counterpart is for personal finance.
• Expensify vs Dext: This is a business tool for capturing receipts and invoices. The other tool tracks personal expenses.
• Expensify vs Xero: This is popular online accounting software for small businesses. Its competitor is for personal use.
• Expensify vs Synder: This tool syncs e-commerce data with accounting software. Its alternative focuses on personal finance.
• Expensify vs Easy Month End: This is a business tool to streamline month-end tasks. Its competitor is for managing personal finances.
• Expensify vs Docyt: This uses AI for business bookkeeping and automation. The other uses AI as a personal finance assistant.
• Expensify vs Sage: This is a comprehensive business accounting suite. Its competitor is an easier-to-use tool for personal finance.
• Expensify vs Zoho Books: This is an online accounting tool for small businesses. Its competitor is for personal use.
• Expensify vs Wave: This provides free accounting software for small businesses. Its counterpart is designed for individuals.
• Expensify vs Hubdoc: This specializes in document capture for bookkeeping. Its competitor is a personal finance tool.
• Expensify vs QuickBooks: This is well-known accounting software for businesses. Its alternative is built for personal finance.
• Expensify vs AutoEntry: This is designed to automate data entry for business accounting. Its alternative is a personal finance tool.
• Expensify vs FreshBooks: This is accounting software for freelancers and small businesses. Its alternative is for personal finance.
• Expensify vs NetSuite: This is a powerful business management suite for large companies. Its competitor is a simple personal finance app.

Personal Experience with Expensify

Our team needed a better web access to handle expense reports.

The old way was slow and difficult. We chose to use Expensify to trigger things.

The product helped us manage expenses much more easily.

We were able to get rid of paper receipts and speed up our entire process.

Now, we can handle everything quickly and with a lot more accuracy.

• The ability to take a photo of a receipt and have the details automatically read was a big help. The photo of the receipt could be scanned in a few seconds. This meant no more manual data entry. All the information was immediately captured and made ready to file.
• We gave each employee a flexible way to submit expenses. They could use the desktop or the mobile app in their pocket. This made it easy to log expenses as they happened. The expense information was then stored securely in the app.
• The system had great security. Our financial data was safe. The connection to our accounting software was also secure. We knew our company’s information was protected.
• We were able to respond to expense requests in real time. This helped us resolve any issues right away. It saved our managers from being blocked by a long list of approvals.
• The tool let us add custom tags and categories for different projects. This made it easy for our organization to track spending. It helped our employers keep an eye on what was being spent.
• The app’s built-in mileage tracker was a key feature. It would log our business trips automatically. This was much better than writing down the miles by hand.
• We were able to export our data with just a small number of clicks. This was expected and made it easy to create reports. The simplified process gave us better support from our accounting team.
• We could use a special code for each project or client. This gave us more control. It made our expense tracking even more detailed for our customers.

Final Thoughts

If keeping track of money is hard for you or your work, Expensify could help.

It’s like a helper for your receipts and spending. Taking pictures of receipts is easy.

Getting paid back happens faster.

It can even work with other computer programs you might use.

Some choices cost more money. But if you want to save time and trouble,

Expensify is worth a look.

Want to make expenses easier?

Go to Expensify’s website and see how it works for you!

Frequently Asked Questions