Are you tired of juggling multiple apps to keep track of your thoughts, meetings, and projects?
It’s 2025, and AI note-taking apps are changing the game.
But with so many options, how do you pick the right one?
Today, we’re diving deep into two popular choices: Notion AI and Fireflies AI.
We’ll break down what Notion vs Fireflies offers, how they work for note-taking, and who benefits most from their features.
Overview
We tested both Notion AI and Fireflies AI’s core features for note-taking, summarization, and meeting management.
This hands-on comparison will help us determine which tool truly stands out for different user needs.
Over 10 million users have streamlined their workflows with Notion.
Pricing: It has a free plan. The premium plan starts at $10/yearly.
Key Features:
- Integrated AI writing assistant
- Summarization and translation
- Autofill databases with insights
Fireflies.ai captures over 90% of spoken words in your meetings. Try it now!
Pricing: It has a free plan and also a paid plan starting at just $10/annually
Key Features:
- Voice Commands
- Search & Ask
- Collaboration Tools
What is Notion?
So, what exactly is Notion AI? Think of it as your all-in-one digital workspace.
But with a super-smart AI assistant built right in.
It’s designed to help you organize everything from simple notes to complex projects.
You can create documents, databases, wikis, and more.
Also, explore our favorite Notion AI alternatives…
Over 10 million users have streamlined their workflows with Notion. Ready to join them? Click here to explore!
Key Benefits
- Over 10,000+ templates to get you started.
- Seamless collaboration with teams of any size.
- Customizable databases to fit any workflow.
- Connects 50+ apps to keep your workflow smooth.
Pricing
- Free: Great for individuals.
- Plus: $10/month
- Business Plan: $15/month
- Enterprise Plan: Contact us for custom pricing.
Pros
Cons
What is Fireflies?
Let’s talk about Fireflies AI. This tool is all about meetings.
Seriously, if you spend a lot of time in online meetings, Fireflies AI is built to make that easier.
It’s an AI meeting assistant that can join your calls, record them.
Also, explore our favorite Fireflies AI alternatives…
Save hours on meeting notes. Fireflies AI is an awesome tool that increases meeting efficiency. Try it and transform collaboration.
Key Benefits
- Deep Conversation Analysis: Fireflies goes beyond transcription, identifying key topics, action items, and sentiment.
- CRM Integration: Easily connect to Salesforce, HubSpot, and other CRMs to streamline your workflow.
- Soundbites: Quickly create shareable audio clips of important moments.
Pricing
- Free: $0/month
- Pro ($10/month): 8,000 minutes of storage per seat, full features, priority customer support
- Business ($19/month): Unlimited storage, advanced features like custom vocabulary and topic trackers
- Enterprise ($39/month): Unlimited transcription and all features.
Pros
Cons
Best Features
Let’s break down how Notion AI and Fireflies AI compare on key features.
We’ll look at seven important areas to help you decide which tool fits your needs best.
1. Core AI Capabilities
- Notion AI: This tool brings powerful AI features directly into your workspace. You can use AI chat to ask questions about your content. It helps you generate new text, rewrite existing pieces, and brainstorm ideas right where you’re working. It’s more about enhancing your overall digital workspace with AI.
- Fireflies AI: Fireflies AI focuses on automated meeting intelligence. Its core AI features revolve around capturing and analyzing spoken conversations. It acts as an AI-powered assistant for your calls, ensuring you never miss a detail. You can use AI to understand meeting content.
2. Transcription & Summarization
- Notion AI: Notion AI offers transcript capabilities for uploaded audio or video recordings. It can summarize content within any notion page. You can get quick overviews of long texts or discussions. The summaries help you quickly grasp the main points.
- Fireflies AI: Fireflies AI excels in meeting transcription. It records and transcribes your calls with high accuracy, often around 95%. It also generates automated meeting summaries. These summaries usually include action items and key decisions. You get an overview of what happened per meeting.
3. Meeting Integration
- Notion AI: Notion AI offers integration with Notion Calendar. If you activate it, it can capture notes directly from calls. It doesn’t join calls as a bot like other tools. You can use it for both virtual and in-person meetings.
- Fireflies AI: Fireflies AI directly integrates with major conferencing platforms, including Google Meet, Zoom, and Microsoft Teams. It joins your calls as a virtual participant, which means it records everything so you don’t have to.
4. Collaboration
- Notion AI: Notion AI enhances existing Notion collaboration features. You can collaborate on documents and databases with AI assistance. Teams can work together on AI-generated content. You can share AI-powered summaries with colleagues.
- Fireflies AI: Fireflies AI provides tools to collaborate on meeting notes. You can share transcripts and summaries with your team. It also allows commenting and reactions on specific parts of conversations, helping everyone stay on the same page after a call.
5. Task & Action Items
- Notion AI: Notion AI can help you extract action items from meeting notes. It can automatically generate to-do lists within your Notion databases. This helps with project management and task automation. You can define custom properties for these.
- Fireflies AI: Fireflies AI automatically identifies action items during meetings and highlights them in the summaries it provides. This makes it easy to track tasks and follow up, and it aids in workflow automation by sending these to other tools.
6. Search Capabilities
- Notion AI: You can search across your entire Notion workspace using AI. This includes connected apps, too. You can ask questions about your meeting content or documents. The AI provides answers from your stored information. You can search by keyword across all your notes.
- Fireflies AI: Fireflies AI offers robust search through all your recorded meetings. You can search by keyword, topic, or even sentiment. This helps you find specific moments quickly. You can filter for questions asked per meeting.
7. Integrations
- Notion AI: Notion AI integrates with many other tools. It connects with apps like Slack and Google Drive. You can use Zapier to connect it to even more services. It helps pull information from various sources into your Notion workspace.
- Fireflies AI: Fireflies AI boasts extensive integrations. It connects with CRMs like Salesforce and HubSpot and communication tools like Slack. These integrations enable powerful automation for your workflows. It aims to be the best AI for connecting meeting insights.
What to Look for When Choosing an AI Note-Taking App?
- Core Functionality: Does it meet your main needs, whether it’s general note-taking or meeting specific needs?
- Accuracy & Reliability: How well does it perform transcription or content generation?
- Integration Ecosystem: Does it connect with the tools you already use daily (e.g., Google Meet, Zoom, Slack, Salesforce, HubSpot)?
- User Interface: Is it intuitive and easy to navigate for your workflow?
- Customization Options: Can you tailor it to fit your specific note-taking style or team requirements?
- Pricing Structure: Is the cost justifiable for the features and value you receive?
- AI Capabilities: How advanced are the AI features, and do they truly enhance your productivity?
- Security & Privacy: How does it handle your data, especially for sensitive meeting content?
Final Verdict
So, which one wins? It truly depends on what you need.
If you’re deep into Notion for everything and want AI help with all your content, Notion AI is your go-to.
It’s fantastic for building a knowledge base across multiple projects.
But if your main struggle is managing video calls and meetings, Fireflies AI comes out on top.
It’s like having a super-efficient otter taking notes for you.
We’ve tested these tools thoroughly, so you can trust our advice to pick the best AI note-taker for your work.
More of Notion AI
Here’s how Notion AI vs some other popular alternatives stack up:
- Notion vs Sembly: Sembly focuses purely on AI meeting notes, offering deep conversation intelligence and analytics.
- Notion vs ClickUp: ClickUp is a robust project management tool with AI that offers more structured task workflows.
- Notion vs Capacities: Capacities is great for personal knowledge management with an object-based linking system.
- Notion vs Taskade: Taskade offers a simpler, real-time collaborative workspace for quick notes and task lists.
- Notion vs Notejoy: Notejoy excels in fast, collaborative note-taking for teams with powerful search features.
- Notion vs Notta: Notta specializes in high-accuracy transcription for meetings in many languages with AI summaries.
- Notion vs Craft: Craft offers a beautiful, document-focused editor with on-device AI for seamless writing.
- Notion vs MeetGeek: MeetGeek provides automated meeting summaries and highlights, syncing easily with your Notion.
- Notion vs Mem AI: Mem AI offers an intuitive AI-powered knowledge base with smart search and auto-linking.
- Notion vs Evernote: Evernote is a classic note-taker with strong web clipping and OCR for document scanning.
- Notion vs Microsoft OneNote: OneNote offers a freeform digital notebook experience deeply integrated with Microsoft 365.
More of Fireflies
Here’s how Fireflies AI vs some other popular alternatives stack up for meeting intelligence:
- Fireflies vs Sembly: Sembly offers high-accuracy transcription and supports more languages for global teams.
- Fireflies vs ClickUp: ClickUp provides an all-in-one project management suite, integrating meeting notes into tasks.
- Fireflies vs Capacities: Capacities is a personal knowledge tool focusing on interconnected notes, not meeting automation.
- Fireflies vs Taskade: Taskade offers collaborative workspaces for quick notes and projects, and is less focused on deep meeting AI.
- Fireflies vs Notejoy: Notejoy emphasizes real-time collaborative note-taking for teams, but lacks AI meeting features.
- Fireflies vs Notta: Notta specializes in highly accurate, multi-language audio transcription and AI summaries.
- Fireflies vs Craft: Craft is a beautiful document editor with AI assistance, designed for writing, not meeting capture.
- Fireflies vs MeetGeek: MeetGeek excels at generating concise meeting summaries and highlights, with strong analytics.
- Fireflies vs Mem AI: Mem AI offers an AI-powered personal knowledge base with intelligent search and organization.
- Fireflies vs Evernote: Evernote is a versatile note-taking app with strong organization, but less focus on live meeting AI.
- Fireflies vs Microsoft OneNote: OneNote provides a freeform digital notebook, great for general notes, not automated meeting capture.
Frequently Asked Questions
Can Notion AI transcribe meetings in real-time?
Notion AI doesn’t offer real-time meeting transcription like Fireflies AI does. It focuses more on generating and summarizing content within your Notion workspace from pre-existing text or notes you input.
Is the pricing for Notion AI and Fireflies AI per user?
Yes, for both Notion AI and Fireflies AI, the pricing is generally per user or “per seat.” This means the cost scales with the number of team members using the two tools’ premium features.
Can I sync Fireflies AI meeting notes with Notion?
Absolutely! You can sync Fireflies AI meeting notes and summaries to Notion using integrations, often via Zapier or native connectors. This allows you to centralize your meeting insights within your Notion knowledge base.
Does either tool require an admin to set up?
For team or business plans, an admin is typically needed to set up and manage user access, billing, and integrations for both Notion AI and Fireflies AI. Individual plans are simpler to start on your own.
Which of the two tools is better for personal use?
It depends on your main need for personal use. If you manage all your thoughts and projects in one place, Notion AI is powerful. If you primarily want to automate meeting notes, Fireflies AI is the better choice of the two tools.
