Trying to keep up with all your meetings and notes can be a real headache, right?
It’s tough to remember every detail or find that one key idea from last week’s call.
But which AI tool actually helps you do that best?
We’re diving into Fireflies AI vs Capacities.
It helps you figure out which one is the right fit for you in 2025.
Overview
We carefully tested both Fireflies AI and Capacities.
We used them in real work to see how they perform.
This hands-on approach helps us give you a fair and clear comparison.
Fireflies.ai captures over 90% of spoken words in your meetings. Try it now!
Pricing: It has a free plan and also a paid plan starting at just $10/annually
Key Features:
- Voice Commands
- Search & Ask
- Collaboration Tools
Capacities is a rising star, with over 100,000 users discovering it very joyfully.
Pricing: It has a free plan. The premium plan starts at $23/month.
Key Features:
- Object-Based Organization
- Graph View
- Content Linking
What is Fireflies AI?
Let’s talk about Fireflies AI.
It’s a smart tool for your meetings. It listens and takes notes for you.
Imagine never having to scribble during a call again.
It works with many meeting apps you already use.
Also, explore our favorite Fireflies AI alternatives…
Save hours on meeting notes. Fireflies AI is an awesome tool that increases meeting efficiency. Try it and transform collaboration.
Key Benefits
- Deep Conversation Analysis: Fireflies goes beyond transcription, identifying key topics, action items, and sentiment.
- CRM Integration: Easily connect to Salesforce, HubSpot, and other CRMs to streamline your workflow.
- Soundbites: Quickly create shareable audio clips of important moments.
Pricing
- Free: $0/month
- Pro ($10/month): 8,000 minutes of storage per seat, full features, priority customer support
- Business ($19/month): Unlimited storage, advanced features like custom vocabulary and topic trackers
- Enterprise ($39/month): Unlimited transcription and all features.
Pros
Cons
What is Capacities?
Capacities is a cool tool.
Think of it as a smart space for all your thoughts. It helps you organize everything.
This includes notes, files, and even web links.
It helpfully connects them.
It’s like building your own digital brain.
Also, explore our favorite Capacities alternatives…
Capacities is a rising star, with over 100,000 users discovering its unique approach to knowledge management.
Key Benefits
- Object-based structure for clear connections.
- Powerful graph view to visualize your knowledge.
- Content linking creates a network of information.
- Over 50+ content types to capture varied data.
Pricing
- Basic: Get started, basic features.
- Pro: $9.99/month
- Beliver: $12.49/month
Pros
Cons
Feature Comparison
We carefully looked at both Fireflies AI and Capacities.
We used them in our daily tasks.
This helped us see their strengths and weaknesses.
Here is how their main features compare:
1. Main Job
- Fireflies AI: is mostly for meetings. It helps you record, write down, and get quick notes from your calls. Think of it as your smart assistant for everything meeting-related.
- Capacities: is more like a big notebook for your brain. It helps you collect all your thoughts and ideas. It lets you link them together in a smart way. It’s for building your own knowledge hub.
2. How Notes Work
- Fireflies AI: makes notes by listening to your meetings. It turns what people say into text. Then it finds the important parts and creates summaries for you.
- Capacities: lets you make all sorts of notes. You can write text, add pictures, or even embed videos. The cool part is how you can connect these notes. Your ideas form a web of information.
3. Smart AI Helps
- Fireflies AI: uses AI to understand your meetings better. It can tell you who talked most or if people sounded happy or upset. It also finds tasks from your chats.
- Capacities: uses AI to help you find and sort your notes. It helps you see how different ideas are connected. This makes it easier to learn and grow your knowledge base.
4. Working Together
- Fireflies AI: lets you share meeting notes and summaries with your team. Everyone can see what was talked about, even if they missed the meeting. It helps everyone stay on the same page.
- Capacities: has team spaces. This means you can build and share your knowledge base with others. Your team can add their own ideas and work on projects together.
5. Connecting with Other Tools
- Fireflies AI: connects with many popular apps. It works with tools like calendars, video call apps, and sales software. This helps your meeting info flow right into your other work.
- Capacities: also connects with other tools. It helps you bring information from different places into your knowledge base. This keeps all your important stuff in one central spot.
6. Finding Information
- Fireflies AI: has a strong search. You can look for words, topics, or even feelings in your meeting notes. It makes finding old discussions really fast.
- Capacities: lets you search your entire knowledge base. You can find anything you’ve ever saved. It helps you quickly pull up notes and ideas when you need them.
7. Data Stored
- Fireflies AI: keeps your meeting recordings and notes neatly organized by each meeting. It’s all about making sense of your conversations.
- Capacities: stores your data as “objects.” This means each piece of information is its own thing. You can link these objects together, creating a rich network of all your knowledge.
What to Look For When Choosing an AI Note-Taking Tool?
When picking an AI note-taking tool, think about these key things:
- Accuracy of transcription: Does it accurately turn speech into text?
- Language support: Can it handle multiple languages if you need that?
- Summarization quality: How well does it pull out the most important points?
- Integration with your tools: Does it work with your calendar, CRM, or other apps?
- Ease of use: Is the tool simple to learn and use every day?
- Security and privacy: How does it protect your meeting data?
- Pricing model: Does it fit your budget and offer the features you need?
Final Verdict (Our Pick)
So, which AI tool is the winner?
It truly depends on what you need.
If you’re always in meetings, Fireflies AI is our pick. It gives you smart notes and summaries.
It helps with tasks from calls. It saves you a lot of time after meetings.
But if you need a strong place for all your ideas, Capacities is better.
It stores your notes and information. It helps you link everything.
You build your own knowledge hub.
We tried both tools ourselves.
We know how they work. Pick the one that helps you most.
More of Fireflies
Here’s how Fireflies AI vs some other popular alternatives stack up for meeting intelligence:
- Fireflies vs Sembly: Sembly offers high-accuracy transcription and supports more languages for global teams.
- Fireflies vs Taskade: Taskade offers collaborative workspaces for quick notes and projects, and is less focused on deep meeting AI.
- Fireflies vs Notejoy: Notejoy emphasizes real-time collaborative note-taking for teams, but lacks AI meeting features.
- Fireflies vs Notta: Notta specializes in highly accurate, multi-language audio transcription and AI summaries.
- Fireflies vs Craft: Craft is a beautiful document editor with AI assistance, designed for writing, not meeting capture.
- Fireflies vs MeetGeek: MeetGeek excels at generating concise meeting summaries and highlights, with strong analytics.
- Fireflies vs Mem AI: Mem AI offers an AI-powered personal knowledge base with intelligent search and organization.
- Fireflies vs Evernote: Evernote is a versatile note-taking app with strong organization, but less focus on live meeting AI.
- Fireflies vs Microsoft OneNote: OneNote provides a freeform digital notebook, great for general notes, not automated meeting capture.
More of the Capacities
Here’s how Capacities stands out when compared to other popular tools:
- Capacities vs Sembly: Sembly focuses on AI-driven meeting summaries and action item identification.
- Capacities vs ClickUp: ClickUp is a robust project management platform with customizable task workflows.
- Capacities vs Taskade: Taskade offers collaborative task lists, mind maps, and project outlining in one place.
- Capacities vs Notejoy: Notejoy prioritizes real-time team collaboration and quick note sharing for workgroups.
- Capacities vs Notta: Notta specializes in high-accuracy AI transcription and translation for various audio inputs.
- Capacities vs Craft: Craft focuses on beautiful document creation and sharing, with block-based editing.
- Capacities vs MeetGeek: MeetGeek offers AI meeting recordings, summaries, and key insights for easy review.
- Capacities vs Mem AI: Mem AI features self-organizing notes that automatically link related information using AI.
- Capacities vs Evernote: Evernote is a classic for web clipping and simple note organization with strong search.
- Capacities vs Microsoft OneNote: OneNote provides a freeform digital canvas for notes, sketches, and clippings.
Frequently Asked Questions
How does fireflies.ai compare to Otter.ai as an AI meeting assistant?
Fireflies.ai offers deeper meeting insights and AI notes compared to Otter.ai’s basic meeting transcription. While both are AI meeting assistants, Fireflies often provides more detailed action items and is preferred by many sales teams for robust post-meeting analysis.
What specific features does fireflies offer for meeting productivity?
Fireflies offer automated meeting transcription and generates smart AI notes. It helps identify key discussion points and extracts clear action items. This AI assistant streamlines post-meeting workflows, ensuring important details are captured for sales teams and other professionals.
Can Fireflies AI work with Microsoft Teams for meeting transcription?
Yes, Fireflies AI is an effective AI meeting assistant that integrates seamlessly with Microsoft Teams. It can join your calls to provide real-time meeting transcription and generate AI notes automatically. This enhances meeting insights for all participants and allows for quick review.
How can an AI assistant like Fireflies provide meeting insights and AI chat?
An AI assistant like Fireflies analyzes conversations to give detailed meeting insights, highlighting key topics and sentiment. Its AI chat feature allows you to quickly ask questions about the meeting, helping you find specific information or review action items without re-listening.
Is Fireflies AI or Capacities better for sales teams needing meeting transcription and AI notes?
For sales teams specifically needing meeting transcription and smart AI notes from calls, Fireflies AI is generally better. It excels at capturing discussions and identifying action items from meetings. Capacities focuses more on broader knowledge management, not dedicated meeting support.
