Trying to keep up with all your meetings and notes can be a real headache, right?
It’s tough to remember every detail or find that one key idea from last week’s call.
But which AI tool actually helps you do that best?
We’re diving into Fireflies AI vs Capacities.
It helps you figure out which one is the right fit for you in 2025.
Overview
We carefully tested both Fireflies AI and Capacities.
We used them in real work to see how they perform.
This hands-on approach helps us give you a fair and clear comparison.
Fireflies.ai captures over 90% of spoken words in your meetings. Try it now!
Pricing: It has a free plan and also a paid plan starting at just $10/annually
Key Features:
- Voice Commands
- Search & Ask
- Collaboration Tools
Capacities is a rising star, with over 100,000 users discovering its unique approach.
Pricing: It has a free plan. The premium plan starts at $23/month.
Key Features:
- Object-Based Organization
- Graph View
- Content Linking
What is Fireflies AI?
Let’s talk about Fireflies AI.
It’s a smart tool for your meetings. It listens and takes notes for you.
Imagine never having to scribble during a call again.
It works with many meeting apps you already use.
Also, explore our favorite Fireflies AI alternatives…
Key Benefits
- High Transcription Accuracy: Over 90% accurate transcriptions for meetings.
- AI Super Summaries: Generates personalized summaries, action items, and notes.
- Conversation Intelligence: Analyzes meetings to improve performance and coach teams.
- Automated Meeting Notes: Sends meeting recaps automatically after calls.
- Extensive Integrations: Works with Zoom, Google Meet, Teams, HubSpot, and more.
Pricing
All plans will be billed annually.
- Free: $0/month
- Pro ($10/month): 8,000 minutes of storage per seat, full features, priority customer support
- Business ($19/month): Unlimited storage, advanced features like custom vocabulary and topic trackers
- Enterprise ($39/month): Unlimited transcription and all features.
Pros
Cons
What is Capacities?
Capacities is a cool tool.
Think of it as a smart space for all your thoughts. It helps you organize everything.
This includes notes, files, and even web links.
It helpfully connects them.
It’s like building your own digital brain.
Also, explore our favorite Capacities alternatives…
Key Benefits
- Networked Note-Taking: Creates a web of interconnected thoughts and notes.
- AI Assistant: Dynamically interacts with your notes to answer questions and spark ideas.
- Contextual Backlinks: Provides rich contextual information for linked notes.
- Custom Object Types: Create your categories for organizing information.
- Cross-Platform Availability: Access your notes on all major devices, including offline mode.
Pricing
- Basic: Get started, basic features.
- Pro: $9.99/month
- Beliver: $12.49/month
Pros
Cons
Feature Comparison
While both Fireflies AI and Capacities are productivity apps that use AI, their core functions are completely different.
Fireflies AI is an AI transcription tool for meetings, while Capacities is a note taking application and a “studio for your mind” to build a personal knowledge base.
1. Core Functionality & UI
- Fireflies AI: Fireflies is an ai meeting assistant that focuses on online meetings. Its UI is centered around a dashboard of your meeting transcripts and analytics. It’s a specialized tool to capture and transcribe meetings.
- Capacities: Capacities is a note taking app based on an object-based system. Every piece of content, such as a note, person, or project, is an “object” that can be linked to other objects, helping you to create amazing things. Its UI is designed for creative expression and building a network of your thoughts.
2. Note-Taking & Organization
- Fireflies AI: The “notes” in Fireflies are your transcripts and meeting summaries. It automatically organizes them by date and meeting name. It is not a tool to create notes in the traditional sense, but it helps you organize meeting notes from your online meetings.
- Capacities: Capacities allows you to create notes using markdown notes and other media. Its object-based system replaces traditional folders and gives you a more flexible way to organize information. You can create daily notes and link them to various objects.
3. AI & Search
- Fireflies AI: Fireflies has an ai powered search that can search through your audio files and transcripts to find key topics discussed and important moments. The AI is a powerful assistant for meeting-related tasks.
- Capacities: Capacities has its own ai features which it describes as a powerful assistant that helps you with research and creative thinking by finding hidden connections between notes. Its powerful search can find what you are looking for in seconds.
4. Integrations
- Fireflies AI: Fireflies integrates with several video conferencing apps like google meet, Zoom, and Microsoft Teams to automatically record and transcribe your calls. It can also send meeting notes to your favorite collaboration apps.
- Capacities: Capacities has a browser extension that uses the share sheet save content feature to capture web pages as objects. It also offers integrations with your calendar events to automatically create and update notes based on your meetings.
5. Collaboration
- Fireflies AI: Fireflies is a tool for small teams to collaborate on meeting notes. You can share transcripts and summaries with co workers, and they can leave comments and highlight key moments.
- Capacities: Capacities is primarily for personal use and building a personal knowledge base. While you can share individual objects, its focus on team collaboration is not as robust as other other platforms like notion.
6. Information Retrieval
- Fireflies AI: After a meeting, Fireflies generates transcripts and meeting recaps. You can listen to the audio recording and create soundbites from the most memorable moments. Its main purpose is to help you access meeting data quickly.
- Capacities: Capacities helps you discover hidden connections between your multiple notes. Its graph view allows you to visualize your knowledge, making it a great tool for making new ideas and building your knowledge base.
7. Core Purpose
- Fireflies AI: The core purpose is to be an ai meeting assistant that helps you improve productivity by automating note-taking and analysis of voice conversations.
- Capacities: The core purpose of Capacities is to be a note taking application and a “studio for your mind” to help you with creative thinking and personal knowledge management.
8. Use Cases
- Fireflies AI: It is ideal for sales, marketing, and recruiting teams who need to analyze meetings, track speaker talk time, and identify objections. You can also coach teammates using the insights from the analytics.
- Capacities: It’s for an individual who wants to create a system for their personal life and personal notes. It’s great for writers, students, researchers, or anyone looking to build a “second brain” to make sense of their research.
9. Accessibility & Devices
- Fireflies AI: Fireflies AI is a web app with a chrome extension and mobile app for both ios app and android. You can use it to record both virtual and in-person meetings.
- Capacities: Capacities has a native desktop app on all major platforms. The mobile app is a simplified version for quick capture and browsing, and some features like integrations require an internet connection.
10. Pricing & Plans
- Fireflies AI: Fireflies AI has a free version with limited transcription credits per single month. The paid plans offer unlimited transcription and additional features like conversation intelligence and other key metrics.
- Capacities: Capacities also has a generous free version with unlimited notes. The paid plan gives you access to the ai assistant and other premium features. The pricing varies depending on the plan and number of users.
11. Learning Curve
- Fireflies AI: Fireflies has a minimal learning curve. You simply invite fireflies to a meeting, and it will automatically record and transcribe. It’s a specialized, straightforward tool.
- Capacities: The object-based system and networked knowledge approach can feel overwhelming for new users at first. However, for a user willing to invest the time, the benefits for building a personal system are substantial.
What to Look For When Choosing an AI Note-Taking Tool?
When picking an AI note-taking tool, think about these key things:
When choosing between a specialized tool like Fireflies AI and an all-in-one platform like Capacities, you should consider whether you need an AI assistant for your meetings or a personal knowledge base to capture your ideas. The right tool depends on whether your priority is to automatically record and analyze conversations or to organize your creative thinking.
- Specialized vs. All-in-one: The main difference is that Fireflies AI is a specialized tool. It is an AI meeting assistant that will automatically join and transcribe your meetings. Capacities is a versatile note taking app and a “studio for your mind” that helps you create and connect new ideas.
- AI Capabilities: Fireflies’ AI is a powerful assistant for meetings, helping you to summarize key moments and analyze voice conversations. You can even use its AI powered search to find specific information from your audio files. Capacities also has an ai powered search, which helps you discover hidden connections between your notes.
- Core Use Case: You would schedule meetings and invite fireflies to automatically record them. The fireflies.ai notetaker helps you get instant transcripts and valuable insights, a great way to improve productivity. Capacities is more for personal use, allowing you to create notes, organize content, and build a second brain.
- Organization: The main focus of Fireflies AI is to organize meeting data. The app helps you with topic tracking and a search function to find key moments. Capacities is built for personal knowledge management. You can create different types of objects, and its graph view and tagging system helps you stay organized.
- Collaboration: Fireflies AI is a great tool for team transcribe. It allows you to share meeting recaps with co workers and a note taker helps you get on the same page. Capacities is mainly for solo users, but it is built to help you with research and creative thinking, allowing you to share individual notes as needed.
- Learning Curve: Fireflies AI has a very shallow learning curve. You can automatically join meetings and start getting instant transcripts. The app does all the heavy lifting. Capacities is a much more complex tool. The object-based system and networked knowledge approach can feel overwhelming for new users at first.
- Pricing & Plans: Both apps offer a free version. Fireflies’ free plan offers limited transcription minutes, while Capacities’ free version is more generous, allowing for unlimited notes. Both platforms offer paid plans with advanced features, including the powerful assistant right on your desktop app or mobile app.
- Accessibility: Fireflies AI works as a web app, a chrome extension, and has a mobile app for both ios and android. Capacities has a native desktop app, which allows you to create amazing things, and the mobile app is great for quick capture.
- Customer Support: Both platforms provide a knowledge base and email support. For a more complex app like Capacities, having a solid knowledge base is key to helping new users get started. Fireflies AI also offers bug fixes and new features regularly.
- Data Privacy: Fireflies is a specialized tool that focuses on meeting data, and it gives you options to manage who has access to the transcripts. Capacities allows you to create and access a personal knowledge base, and its focus on privacy is a key feature for individual users.
- Updates and Features: Both platforms are constantly adding new features. Capacities recently introduced a powerful search find feature, while fireflies has been adding to its conversation intelligence features and ai voice assistant.
Final Verdict (Our Pick)
So, which AI tool is the winner?
It truly depends on what you need.
If you’re always in meetings, Fireflies AI is our pick. It gives you smart notes and summaries.
It helps with tasks from calls. It saves you a lot of time after meetings.
But if you need a strong place for all your ideas, Capacities is better.
It stores your notes and information. It helps you link everything.
You build your own knowledge hub.
We tried both tools ourselves.
We know how they work. Pick the one that helps you most.
More of Fireflies
We’ve compared Fireflies AI with other tools. Here’s how it stands out against some popular alternatives.
- Fireflies vs Sembly: Fireflies offers superior meeting analytics and digital workspace features, while Sembly excels at task delegation.
- Fireflies vs Notion AI: Fireflies is a dedicated AI meeting assistant, while Notion AI is a versatile tool for notes and project management.
- Fireflies vs ClickUp: Fireflies focuses on deep conversation analysis, whereas ClickUp offers robust and highly customizable project management.
- Fireflies vs Capacities: Fireflies is for meetings and Capacities is for building a knowledge base with interconnected notes.
- Fireflies vs Taskade: Fireflies excels at meeting transcription, while Taskade is a strong all-in-one platform for team projects.
- Fireflies vs Notejoy: Fireflies automates meeting notes, whereas Notejoy is a simple, real-time collaborative note-taking app.
- Fireflies vs Notta: Fireflies offers extensive integrations and conversation intelligence; Notta stands out with multilingual transcription and templates.
- Fireflies vs Craft: Fireflies is a dedicated AI meeting assistant, while Craft is a powerful tool for document creation and organization.
- Fireflies vs MeetGeek: Fireflies offers broad language and platform support, while MeetGeek provides advanced customization and templates.
- Fireflies vs Mem AI: Fireflies is for meeting capture and analysis; Mem AI focuses on connecting your personal notes automatically.
- Fireflies vs Evernote: Fireflies handles meeting automation, while Evernote is a classic note-taking app with new AI features.
- Fireflies vs Microsoft OneNote: Fireflies automates meeting transcription, while OneNote offers a freeform canvas for flexible note-taking.
More of the Capacities
We’ve explored Capacities in depth. Here are some alternatives and their key features compared to Capacities.
- Capacities vs Notion AI: Notion excels at databases and team collaboration. Capacities is better for interconnected personal knowledge.
- Capacities vs Fireflies AI: Fireflies AI focuses on AI meeting transcription and summaries. Capacities is for general knowledge organization.
- Capacities vs Clickup: ClickUp is a robust project management tool with AI. Capacities is for connected personal notes.
- Capacities vs Taskade: Taskade combines tasks, notes, and mind maps. Capacities is for building a flexible knowledge base.
- Capacities vs Notejoy: Notejoy offers fast, collaborative note-taking for teams. Capacities provides object-based personal organization.
- Capacities vs Notta: Notta is a strong AI transcription service for audio. Capacities builds a visual network of your ideas.
- Capacities vs Craft: Craft creates beautiful, shareable documents with linking. Capacities focuses on deep knowledge graph connections.
- Capacities vs MeetGeek: MeetGeek is an AI meeting assistant for summaries. Capacities is for personal knowledge management and linking.
- Capacities vs Mem AI: Mem AI automatically tags and connects notes using AI. Capacities uses object-based linking for organization.
- Capacities vs Evernote: Evernote is a long-standing note-taker with web clipping. Capacities offers a unique object-based knowledge system.
- Capacities vs Microsoft OneNote: OneNote is a digital notebook with freeform notes. Capacities excels in interconnected ideas and a visual graph.
Frequently Asked Questions
How does fireflies.ai compare to Otter.ai as an AI meeting assistant?
Fireflies.ai offers deeper meeting insights and AI notes compared to Otter.ai’s basic meeting transcription. While both are AI meeting assistants, Fireflies often provides more detailed action items and is preferred by many sales teams for robust post-meeting analysis.
What specific features does fireflies offer for meeting productivity?
Fireflies offer automated meeting transcription and generates smart AI notes. It helps identify key discussion points and extracts clear action items. This AI assistant streamlines post-meeting workflows, ensuring important details are captured for sales teams and other professionals.
Can Fireflies AI work with Microsoft Teams for meeting transcription?
Yes, Fireflies AI is an effective AI meeting assistant that integrates seamlessly with Microsoft Teams. It can join your calls to provide real-time meeting transcription and generate AI notes automatically. This enhances meeting insights for all participants and allows for quick review.
How can an AI assistant like Fireflies provide meeting insights and AI chat?
An AI assistant like Fireflies analyzes conversations to give detailed meeting insights, highlighting key topics and sentiment. Its AI chat feature allows you to quickly ask questions about the meeting, helping you find specific information or review action items without re-listening.
Is Fireflies AI or Capacities better for sales teams needing meeting transcription and AI notes?
For sales teams specifically needing meeting transcription and smart AI notes from calls, Fireflies AI is generally better. It excels at capturing discussions and identifying action items from meetings. Capacities focuses more on broader knowledge management, not dedicated meeting support.
