Fireflies AI vs Taskade: Which AI Tool is Best for You in 2025?

Having trouble keeping up with meetings and your never-ending to-do list?

Many of us feel overwhelmed by daily tasks and important discussions. 

This is where AI tools like Fireflies AI and Taskade come in.

Both promise to make your work life easier.

We’ll break down Fireflies AI vs Taskade.

Overview

We put both Fireflies AI and Taskade to the test.

We used them daily to see how they truly work.

This hands-on experience helped us understand their strengths.

Now, let’s compare them head-to-head.

What is Fireflies AI?

Let’s talk about Fireflies AI.

It’s a smart tool for your meetings. It listens and takes notes for you.

Imagine never having to scribble during a call again.

It works with many meeting apps you already use. 

Also, explore our favorite Fireflies AI alternatives…

Key Benefits

• Deep Conversation Analysis: Fireflies goes beyond transcription, identifying key topics, action items, and sentiment.
• CRM Integration: Easily connect to Salesforce, HubSpot, and other CRMs to streamline your workflow.
• Soundbites: Quickly create shareable audio clips of important moments.

Pricing

• Free: $0/month
• Pro ($10/month): 8,000 minutes of storage per seat, full features, priority customer support
• Business ($19/month): Unlimited storage, advanced features like custom vocabulary and topic trackers
• Enterprise ($39/month): Unlimited transcription and all features.

What is Taskade?

So, what is Taskade?

It’s a tool that helps teams work together.

Think of it as a smart workspace. 

You can make to-do lists. You can manage projects.

It even helps with notes. It’s all in one place.

It works great for different kinds of teams.

Also, explore our favorite Taskade alternatives…

Key Benefits

Taskade shines with its flexible structure. It adapts to how you work. Here are its best features:

• Mind mapping: Plan your ideas visually.
• Video conferencing: Chat with your team directly.
• Real-time collaboration: Work together on projects.
• Templates: Choose from 500+ ready-made templates.
• Cross-platform access: Use it on any device.
• AI assistant: Get help with writing tasks.
• Project views: See your work in 6 different ways.
• Customizable workflows: Set up tasks your way.

Pricing

Taskade offers a few plans. There’s a free option to start.

• Free Plan: $0/month
• Pro Plan: $10/month
• Team: $50/month
• Enterprise: Custom pricing

Feature Comparison

Let’s dive into what each tool offers.

We’ll look at the key features you’ll use every day.

This will help you see which one fits your work best.

1. Meeting Transcription & Summaries

• Fireflies AI: This tool is a master at meetings. It joins your calls, records them, and then writes down everything said. It also makes short summaries so you can quickly catch up. It aims for around 90% accuracy in its transcriptions.
• Taskade: Taskade can do video calls and take notes, but it doesn’t have the same deep AI features for meeting summaries or transcriptions as Fireflies AI. Its AI helps with writing and generating ideas within your project notes.

2. Task Management & Project Views

• Fireflies AI: While it helps with action items from meetings, Fireflies AI isn’t a full project manager. It’s more about helping you track what needs to be done after a meeting.
• Taskade: Taskade is very strong in project management. It lets you see your tasks in many ways: lists, boards (like Kanban), calendars, and even mind maps. This makes it super flexible for managing all kinds of projects.

3. AI Assistant & Capabilities

• Fireflies AI: Fireflies AI has an AI assistant, “AskFred,” which can answer questions about your meeting content. It’s focused on understanding and helping with spoken conversations.
• Taskade: Taskade boasts a broad AI assistant that can do many things. It can help brainstorm ideas, generate outlines, summarize text, translate, and even create subtasks. It also offers “AI Agents” to automate workflows.

4. Collaboration Tools

• Fireflies AI: You can share meeting transcripts and summaries with your team. People can add comments and reactions to specific parts of the meeting. This helps everyone stay on the same page about what was discussed.
• Taskade: Taskade is built for team work. It allows real-time editing on shared notes and projects. You can chat directly within projects, making it easy for teams to work together on tasks and ideas.

5. Integrations

• Fireflies AI: Fireflies AI connects with many popular apps you already use. This includes meeting platforms like Zoom and Google Meet, and CRM tools like Salesforce. This helps move meeting data into your existing workflows.
• Taskade: Taskade also integrates with many other tools. It connects with calendars and storage apps. This wide range of connections helps make your overall workflow smoother by linking Taskade to your other services.

6. Note-Taking & Organization

• Fireflies AI: It mainly focuses on automated note-taking from meetings, providing transcripts and summaries. You can also create soundbites and highlight important moments.
• Taskade: Taskade offers flexible note-taking within its projects. You can use different formats like outlines and mind maps. It’s good for organizing ideas, and you can attach files directly to your notes.

7. Pricing Structure

• Fireflies AI: It has a free plan that gives you basic features. Paid plans increase storage and unlock more AI features, like unlimited summaries and video capture.
• Taskade: Taskade also has a free plan. Its paid plans are generally seen as affordable and offer a lot of features, especially for project management and team collaboration. It often provides more features in its free and lower-cost plans compared to meeting-focused tools.

What to Look For When Choosing an AI Note-Taking Tool?

When picking an AI note-taking tool, think about these key things:

• Accuracy of transcription: Does it accurately turn speech into text?
• Language support: Can it handle multiple languages if you need that?
• Summarization quality: How well does it pull out the most important points?
• Integration with your tools: Does it work with your calendar, CRM, or other apps?
• Ease of use: Is the tool simple to learn and use every day?
• Security and privacy: How does it protect your meeting data?
• Pricing model: Does it fit your budget and offer the features you need?

Final Verdict (Our Pick)

So, which AI tool should you pick?

It truly depends on your main need. 

If keeping track of meetings is your biggest headache, then Fireflies AI is your champion.

It’s superb at taking notes and summarizing calls.

But for all-around daily work, managing tasks, and organizing projects, our pick is Taskade.

Taskade gives you many ways to organize your work.

Its AI helps with more than just calls.

It makes your whole day simpler. We tested both tools carefully. 

More of Fireflies

Here’s how Fireflies AI vs some other popular alternatives stack up for meeting intelligence:

• Fireflies vs Sembly: Sembly offers high-accuracy transcription and supports more languages for global teams.
• Fireflies vs ClickUp: ClickUp provides an all-in-one project management suite, integrating meeting notes into tasks.
• Fireflies vs Capacities: Capacities is a personal knowledge tool focusing on interconnected notes, not meeting automation.
• Fireflies vs Notejoy: Notejoy emphasizes real-time collaborative note-taking for teams, but lacks AI meeting features.
• Fireflies vs Notta: Notta specializes in highly accurate, multi-language audio transcription and AI summaries.
• Fireflies vs Craft: Craft is a beautiful document editor with AI assistance, designed for writing, not meeting capture.
• Fireflies vs MeetGeek: MeetGeek excels at generating concise meeting summaries and highlights, with strong analytics.
• Fireflies vs Mem AI: Mem AI offers an AI-powered personal knowledge base with intelligent search and organization.
• Fireflies vs Evernote: Evernote is a versatile note-taking app with strong organization, but less focus on live meeting AI.
• Fireflies vs Microsoft OneNote: OneNote provides a freeform digital notebook, great for general notes, not automated meeting capture.

More of Taskade

Here’s how Taskade measures up against other tools, highlighting their unique strengths:

• Taskade vs Sembly: Sembly focuses on AI meeting notes, transcription, and smart summaries for calls.
• Taskade vs ClickUp: ClickUp offers deep project management with many views and advanced automations, more complex than Taskade.
• Taskade vs Capacities: Capacities provides a unique object-based knowledge graph for connecting ideas and information visually.
• Taskade vs Notejoy: Notejoy focuses on collaborative note-taking and knowledge sharing for teams.
• Taskade vs Notta: Notta excels in highly accurate real-time transcription and AI summaries for meetings.
• Taskade vs Craft: Craft emphasizes beautiful, flexible documents with rich media and an intuitive writing experience.
• Taskade vs MeetGeek: MeetGeek specializes in AI meeting highlights, smart summaries, and analytics for better meetings.
• Taskade vs Mem AI: Mem AI offers a self-organizing knowledge base that connects your notes automatically.
• Taskade vs Evernote: Evernote focuses on versatile note-taking, web clipping, and strong organization for personal archives.
• Taskade vs Microsoft OneNote: OneNote provides a freeform digital notebook, great for drawing and unstructured notes.

Frequently Asked Questions