ProofHub Review: Best Project Management Tool in 2025?

Are you tired of project management software that is too confusing?

Many tools are packed with too many features you never use.

This slows down your team. Your projects get stuck.

That is a real problem.

You need a single place to manage tasks, communicate with your team, and track time.

A tool that actually makes your work easier, not harder.

You are looking for a clear, all-in-one solution.

Is ProofHub the answer?

In this ProofHub review, we’ll cover the features, pricing, and key pros and cons for 2025.

By the end, you will know if it is the best fit for your team.

ProofHub

ProofHub users report increasing their team’s on-time task completion rate by 65-80% and cutting end-to-end process time by 50%. Try it now to see how your team can achieve these results!

Try ProofHub for free

What is ProofHub?

ProofHub is a simple online tool. Think of it as your team’s digital work hub.

It helps you manage all your work in one place.

It is designed to give you complete control over every project.

As a project manager, you use ProofHub for seamless team collaboration.

You can create an unlimited number of projects without incurring additional costs.

The core goal is easy task management.

This means assigning tasks, tracking progress, and hitting deadlines.

ProofHub gives you the ultimate control plan to keep everything on track.

It removes the stress of juggling many separate tools.

Who Created ProofHub?

The founder is Sandeep Kashyap. He started the company in 2012.

He noticed that many teams struggled with excessive confusion and an overwhelming number of apps.

His vision was clear: make work simple. He wanted one tool for everyone.

The goal was to provide comprehensive project management features in a single, intuitive interface.

This tool focuses on smart task management to help team members achieve timely project delivery.

Even the essential plan gives you everything you need.

Sandeep, a true project management insider, built this tool with useful project templates.

Top Benefits of ProofHub

ProofHub is a comprehensive project and collaboration tool that offers many clear benefits for managing projects.

• Fixed Cost for Unlimited Users. Unlike tools with per-user fees, ProofHub offers flat pricing on its Teams plan and Ultimate Control plan. This means you can add unlimited users without incurring additional costs. This is a huge benefit for growing remote teams.
• Centralized Work Platform. ProofHub is a project management solution that acts as a centralized platform. All team members stay on the same page because everything—tasks, files, and discussions—is in one spot. This helps streamline communication and lets you save time that you used to spend switching between multiple apps.
• Complete Task Visibility. You can easily track tasks and track progress for all team projects. Set clear start and due dates, assign tasks, and use Gantt charts or the calendar view to see everything. This helps you get relevant data quickly on a specific project.
• Powerful Time and Resource Management. Built-in time tracking lets you track time spent on every task. You can set time estimates for recurring tasks and check workload reports and resource reports to prevent burnout. This provides the project manager with the data needed for better project management.
• Easy Customization and Control. The platform offers an extensive toolkit, including custom fields, the ability to create custom workflows, and the option to generate custom reports. If you have complex projects or want to control user access, the Ultimate Control plan offers custom roles and IP restrictions.
• Simpler Collaboration and Review. The built-in features include real-time chat, file sharing, and even proofing tools. You can give direct feedback on design files without leaving the platform. This enables faster input on a project’s progress.
• Great Accessibility and Support. The intuitive interface means the learning curve is very small. You can access all your project details and project details via mobile apps from the Google Play Store or Apple App Store. Additionally, the support team at the top tiers offers priority support if you need assistance from a management insider.
• Detailed Reporting and Insight. You can create custom reports and access the project’s report and audit logs. This gives you deep insight into your team projects and helps you manage multiple projects based on facts.

Best Features

What makes ProofHub stand out? It has many easy-to-use tools built right in.

These features help every team member work in the way they prefer.

This makes project planning and progress checking very simple.

ProofHub provides the flexibility you need for every type of project.

1. Board View

The Board View is like a digital whiteboard.

You can see your work progress from To-Do to Done. Each task is a card.

You move the cards across different stages.

This is great for teams that use the Kanban method.

It gives everyone a clear picture of what is happening now.

2. Table View

The Table View is the classic list. It looks like a simple spreadsheet.

Here, you can quickly see all tasks in a list format.

You can sort by name, due date, or who is working on it.

It is ideal for individuals who prefer to view data in a neatly organized column format.

3. Gantt View

The Gantt View shows your project timeline.

It uses bar charts to illustrate when tasks begin and when they conclude.

You can also create dependencies.

This means one task cannot start until another is finished.

It is the best way to plan a large project and accurately estimate the time it will take.

4. Calendar View

The Calendar View shows all deadlines in a monthly calendar.

You can see meetings, events, and task due dates.

It is a quick way to check your schedule.

This helps you and your team manage time more effectively and avoid missing important deadlines.

5. Me View

The Me View is your personal dashboard.

It only shows you the tasks assigned to you.

This keeps you focused on your work.

It helps you prioritize what you need to do today, without getting distracted by other team projects.

6. Projects

The Projects section is where you manage your work containers.

You can set up unlimited projects here.

You can control who can see and work on each one.

This keeps client work separate from internal team work.

7. Time Tracking

Time Tracking is built right into the tasks.

Team members can start a timer while they work.

This shows exactly how much time is spent on each item.

It is helpful for billing clients or for seeing where your team spends the most time.

8. Reports

The Reports feature gives you powerful summaries.

You can see who is working on what and if tasks are late.

You can also create custom reports.

These reports enable the project manager to make more informed decisions about workload and deadlines.

9. Notes

The Notes feature is your central place for ideas and information.

You can use it to write meeting minutes or save important links.

You can keep notes private or share them with the team for easy access and collaboration.

Pricing

Pros and Cons

ProofHub Alternatives

When looking for a tool, it is smart to explore what else is available.

If ProofHub isn’t the perfect fit, there are many other great options available.

These alternatives often offer more focus in a specific area, such as improved integrations or advanced AI capabilities.

• ClickUp: This tool wants to be an “all-in-one” solution that replaces many apps. It offers more customization and provides multiple ways to view your work, including detailed reports and advanced automation.
• Asana: A very popular tool for task management and setting company goals. It is strong on simple, organized to-do lists and has many integrations with other work tools.
• Basecamp: This is known for keeping things simple and focusing on team communication. It utilizes message boards and check-ins to manage remote teams and projects, eliminating the need for complex features.
• Monday: This is a flexible platform that looks like a colorful spreadsheet. It is great for customizing workflows and creating visual dashboards to track resources and progress.
• Wrike: Ideal for larger teams and more complex needs. Wrike offers advanced features, including customized dashboards, and can handle multiple project management methods, such as Agile and Scrum.

Personal Experience

My team needed a single location to handle all our work.

We had files everywhere, and no one knew who was doing what.

After looking at many pricing plans, we decided to choose ProofHub.

We liked that we could add everyone without paying per-user fees.

We did not use the free plan, but the 14-day trial gave us plenty of time.

We were happy to write this honest ProofHub review.

It quickly became our centralized platform.

Here is how ProofHub’s key features helped us:

• Task and Project Clarity: We assigned every single job with clear dates.
• File Storage Organized: All designs and documents were stored in one safe location.
• Gantt Charts Used: We visually mapped out big deadlines, which helped a lot.
• Time Tracking: We saw exactly where our work hours were going.
• Board View Flow: Moving tasks across the board made progress easy to see.

Final Thoughts

We looked closely at ProofHub.

It offers simple task and project management.

Its key features, like the different views (Board, Gantt, Table), make tracking easy.

The big pro is the flat pricing for unlimited users.

This saves money as your team grows. However, the tool is not perfect.

It does lack some deep integrations and advanced features seen in its alternatives.

Overall, if you need a strong, all-in-one system without tricky per-user fees, ProofHub is a great choice.

Ready to simplify your team’s workload?

Click here to start your free ProofHub trial and see if its features fit your needs!

Frequently Asked Questions