How to Use Sembly: A Complete Guideline in 2026

Quick Start

This guide covers every Sembly feature:

• ابدء — Create your account and connect your calendar
• How to Use AI Meeting Notes & Tasks — Get structured meeting notes with action items automatically
• How to Use Accurate Transcriptions — Turn every meeting into searchable text in 48+ languages
• How to Use Project Management — Track tasks, due dates, and follow-ups from your calls
• How to Use Analytics — Dive into meeting data and team insights
• How to Use CRM — Sync meeting outcomes to close more deals
• How to Use Custom Integrations — Connect Sembly to your favorite tools
• How to Use Multi-Format Upload — Upload videos, documents, and voice recordings for AI analysis
• How to Use Multi-Language Support — Transcribe and summarize meetings in 48+ languages

Time needed: 5 minutes per feature

Also in this guide: Pro Tips | Common Mistakes | استكشاف الأخطاء وإصلاحها | التسعير | البدائل

Why Trust This Guide

I’ve used Sembly AI for over 12 months and tested every feature covered here. This how to use Sembly tutorial comes from real hands-on experience — not marketing fluff or vendor screenshots.

Sembly AI is one of the most powerful AI meeting tools available today.

But most people only scratch the surface of what it can do.

This guide shows you how to use every major feature.

Step by step, with screenshots and pro tips.

Sembly Tutorial

This complete Sembly tutorial walks you through every feature step by step, from initial setup to advanced tips that will make you a power user.

Getting Started with Sembly

Before using any feature, complete this one-time setup.

It takes about 3 minutes.

Now let’s walk through each step.

Step 1: Create Your Account

Go to the Sembly AI website and click “Sign Up.”

You can sign up with Google, Microsoft, or your email address.

Enter your details and create a password.

✓ Checkpoint: تحقق من صندوق الوارد for a confirmation email.

Step 2: Connect Your Calendar

Users can sync their Microsoft, Google, or ICS-based calendars.

This allows the Sembly agent to join your meetings automatically.

Here’s what the dashboard looks like:

✓ Checkpoint: You should see your upcoming meetings listed on the dashboard.

Step 3: Set Your Meeting Preferences

Choose which meeting type the Sembly agent should auto-join.

You can set it to join all calls or only specific ones.

Give your Sembly agent a unique name so attendees know it’s recording.

How to Use Sembly AI Meeting Notes & Tasks

AI Meeting Notes & Tasks lets you capture decisions, tasks, and next steps from every call without lifting a finger.

Sembly automatically extracts tasks, deadlines, and ownership from meetings.

Here’s how to use it step by step.

Watch AI Meeting Notes in action:

Now let’s break down each step.

Step 1: Run Your Meeting as Normal

Start your Zoom, Google Meet, Teams, or Webex call.

The Sembly agent joins as a virtual participant with zero setup required.

Just run your meeting — Sembly captures everything in the background.

Step 2: Review Your AI Notes

After the call, open your Sembly dashboard.

Sembly formats notes based on the type of meeting being held.

You’ll see key items sorted by decisions, issues, blockers, and follow ups.

Here’s what this looks like:

✓ Checkpoint: You should see structured meeting notes with highlighted action items.

Step 3: Send Tasks and Follow-Up Emails

Click on any task to assign it or set due dates.

Sembly can generate follow-up emails based on topics discussed in meetings.

Share the meeting notes with your team in one click.

How to Use Sembly Accurate Transcriptions

Accurate Transcriptions lets you turn every meeting into searchable, shareable text.

Sembly captures transcripts across 48+ languages with speaker identification.

Here’s how to use it step by step.

Watch Accurate Transcriptions in action:

Now let’s break down each step.

Step 1: Enable Voice ID

Go to Settings and enable صوت ID for accurate speaker identification.

This ensures each person’s words are tagged correctly in the transcript.

Step 2: Access Your Transcript

After your meeting ends, open it from your Sembly dashboard.

Click on the “Transcript” tab to view the full conversation.

Search for specific words or phrases using the search bar.

✓ Checkpoint: You should see a time-stamped transcript with speaker labels.

Step 3: Share or Export

Click “Share” to send the transcript to your team.

You can also download it as a text file for your records.

How to Use Sembly Project Management

إدارة المشاريع lets you track all tasks, due dates, and outcomes from your meetings in one place.

Sembly captures tasks, decisions, risks, and issues automatically during meetings.

Here’s how to use it step by step.

Watch Project Management in action:

Now let’s break down each step.

Step 1: Open Your Task Board

Navigate to the “Tasks” section in your Sembly dashboard.

You’ll see all tasks extracted from recent conversations listed here.

Step 2: Organize by Due Date and Owner

Sort tasks by due dates, assigned owner, or meeting source.

Edit any task to change its priority or deadline.

Here’s what this looks like:

✓ Checkpoint: You should see a list of tasks with clear owners and deadlines.

Step 3: Track Progress Across Meetings

Group related meetings into Collections for easy reference.

Watch how tasks move from “open” to “done” over a series of calls.

This gives your team full context on what changed and what still needs attention.

How to Use Sembly Analytics

التحليلات lets you dive into meeting data across your entire team.

Track how much time people spend in meetings and learn where value is being lost.

Here’s how to use it step by step.

Watch Analytics in action:

Now let’s break down each step.

Step 1: Open the Analytics Dashboard

Go to your Workspace and click “Analytics.”

You’ll see an overview of total meetings, hours spent, and active attendees.

Step 2: Review Team Engagement

Check which team members attend the most calls.

See how many meetings produce actionable outcomes versus wasted time.

✓ Checkpoint: You should see charts showing meeting frequency and team participation trends.

Step 3: Act on Insights

Use the data to cut unnecessary meetings from your calendar.

Share analytics reports with leadership to show how your team spends its time.

How to Use Sembly CRM

إدارة علاقات العملاء lets you sync meeting outcomes directly into your sales pipeline to close more deals.

Sembly syncs structured notes and tasks directly into HubSpot and other إدارة علاقات العملاء أدوات.

Here’s how to use it step by step.

Watch CRM in action:

Now let’s break down each step.

Step 1: Connect Your CRM

Go to Integrations and select your CRM platform.

Sembly works with HubSpot, Salesforce, and other popular sales tools.

Authorize the connection and choose which data to sync.

Step 2: Map Meeting Data to Deals

After each sales call, Sembly pushes notes and next steps to the deal record.

It tracks buyer sentiment and flags pipeline risk automatically.

✓ Checkpoint: You should see meeting details and tasks appear inside your CRM deal records.

Step 3: Use AI Recommendations to Close

Review Sembly’s recommendations for each deal based on call content.

The AI highlights what needs your attention to move deals forward.

Sembly can even create full-length proposals from call transcripts and web research.

How to Use Sembly Custom Integrations

Custom Integrations lets you connect Sembly to 50+ tools your team already uses.

Send notes, tasks, and content to Slack, Notion, Asana, and more.

Here’s how to use it step by step.

Watch Custom Integrations in action:

Now let’s break down each step.

Step 1: Browse Available Integrations

Go to Settings and click “Integrations.”

You’ll see all supported apps organized by category.

Step 2: Authorize and Configure

Click “Connect” on the tool you want to link.

Follow the authorization steps for that platform.

Choose what information to send — notes, tasks, or both.

✓ Checkpoint: The integration should show as “Connected” with a green status indicator.

Step 3: Set Up Automation Rules

Create rules to automatically send meeting content to the right channels.

For example, send sales call summaries to Slack and tasks to Asana.

How to Use Sembly Multi-Format Upload

Multi-Format Upload lets you upload videos, صوت recordings, and documents for AI analysis.

This is perfect for offline meetings or calls that weren’t recorded live.

Here’s how to use it step by step.

Watch Multi-Format Upload in action:

Now let’s break down each step.

Step 1: Click Upload

From your dashboard, click the “Upload” button.

Select the audio or video file from your device.

Step 2: Choose Your Meeting Type

Select the type of meeting — standup, sales call, brainstorm, etc.

Sembly adapts the structure of its notes to show relevant details for that format.

✓ Checkpoint: Your file should show as “Processing” in the upload queue.

Step 3: Review AI-Generated Notes

Once processing completes, open the meeting record.

You’ll get the same AI notes, transcripts, and task extraction as a live meeting.

How to Use Sembly Multi-Language Support

دعم متعدد اللغات lets you transcribe and summarize meetings in 48+ languages.

Sembly helps teams turn conversations into multilingual, structured notes.

Here’s how to use it step by step.

Watch Multi-Language Support in action:

Now let’s break down each step.

Step 1: Select Your Meeting Language

Before the meeting starts, set the primary language in your Sembly settings.

Sembly supports English, French, Spanish, German, Japanese, and 43+ others.

Step 2: Run Your Multilingual Meeting

Sembly handles mixed-language conversations without losing precision.

It identifies speakers and understands accents across all supported languages.

✓ Checkpoint: The transcript should show accurate text in the spoken language.

Step 3: Review Translated Summaries

AI-generated summaries are available in your preferred language.

Share the notes with global team members in the language they need.

Sembly Pro Tips and Shortcuts

After testing Sembly AI for over 12 months, here are my best tips.

اختصارات لوحة المفاتيح

Action	Shortcut
Search all meetings	Ctrl + K / Cmd + K
Open AI Chat	Ctrl + J / Cmd + J
Navigate between notes	Arrow keys
Copy meeting summary	Ctrl + C / Cmd + C

Hidden Features Most People Miss

• Multi-Meeting AI Chat: Ask questions across your entire meeting history, not just one call. Type “What has the team decided about Q3 budget?” to get answers from all relevant conversations.
• المجموعات: Group related meetings together — by client, project, or sprint — so you can find information fast when you need context from a series of calls.
• مساحات العمل المشتركة: Invite your team to a shared workspace for collective editing and tracking of meeting records. Everyone sees the same notes and tasks.

Sembly Common Mistakes to Avoid

Mistake #1: Not Connecting Your Calendar

Mistake #2: Ignoring the AI Chat Feature

Mistake #3: Not Setting Up Integrations مبكر

Sembly Troubleshooting

Problem: Sembly Agent Doesn’t Join the Meeting

Cause: Your calendar isn’t synced, or the meeting link is missing from the invite.

يصلح: Check your calendar connection in Settings. Make sure your meeting invite includes a valid Zoom, Google Meet, Teams, or Webex link.

Problem: Transcript Quality Is Poor

Cause: Background noise or poor microphone quality on the call.

يصلح: Use a dedicated microphone and mute when not speaking. For in-person meetings, a SmartMeeting device connected to your laptop provides clear audio.

Problem: Tasks Are Not Syncing to CRM

Cause: The integration authorization expired or the field mapping is incorrect.

يصلح: Go to Integrations, disconnect and reconnect your CRM. Verify the field mapping is correct for your pipeline structure.

📌 ملحوظة: If none of these fix your issue, contact Sembly AI support.

ما هو برنامج سيمبلي للذكاء الاصطناعي؟

سيمبلي إيه آي is an AI meeting assistant that records, transcribes, and turns your calls into structured notes, tasks, and actionable insights.

Think of it like having a dedicated note-taker who never misses a detail and can search through every meeting you’ve ever had.

Watch this quick overview:

Sembly joins Zoom, Google Meet, Teams, and Webex calls as a virtual participant with zero setup required.

It includes these key features:

• AI Meeting Notes & Tasks: Captures decisions, action items, blockers, and follow ups from every conversation.
• نسخ دقيقة: Full meeting transcripts in 48+ languages with speaker identification and Voice ID.
• إدارة المشاريع: Tracks tasks with due dates, owners, and outcomes across a series of meetings.
• التحليلات: Workspace dashboard showing total meetings, hours on calls, and team engagement trends.
• إدارة علاقات العملاء: Syncs notes, tasks, and deal insights into HubSpot and other sales tools.
• التكاملات المخصصة: Connect to 50+ tools including Slack, Asana, Notion, and more.
• Multi-Format Upload: Upload audio and video files for AI analysis of offline meetings.
• دعم لغات متعددة: Transcription and summaries in 48+ languages for global teams.
• الأتمتة: Set rules to auto-send notes, tasks, and follow ups to the right people and apps.

For a full review, see our Sembly AI review.

أسعار سيمبلي

Here’s what Sembly costs in 2026:

يخطط	سعر	الأفضل لـ
شخصي	$0	Testing the basics with 60 min/month recording
احترافي	10 دولارات شهرياً	Individual power users who need unlimited recording
فريق	20 دولارًا شهريًا	Small to mid-size teams with shared workspaces
مَشرُوع	تسعير مخصص	Large organizations with enterprise security needs

تجربة مجانية: Yes — the Personal plan is free forever with limited recording minutes.

ضمان استرداد الأموال: Contact Sembly support for refund details.

💰 Best Value: Team plan at $20/month — it unlocks workspace analytics, team management, and shared workspaces that make Sembly a true collaboration tool.

Sembly vs Alternatives

How does Sembly compare? Here’s the competitive landscape:

أداة	الأفضل لـ	سعر	Rating
سيمبلي إيه آي	AI meeting notes & task extraction	$0–$20/mo	⭐ 4.0
مايكروسوفت ون نوت	Free-form note-taking with Office 365	اتصل بنا لمعرفة الأسعار	⭐ 4.2
Notion AI	All-in-one workspace with AI features	$0–$20/mo	⭐ 4.5
الذكاء الاصطناعي لليراعات	Meeting transcription and search	$0–$39/mo	⭐ 4.4
انقر فوق	Full project management with AI	$0–$12/mo	⭐ 4.3
القدرات	Structured personal knowledge base	$0–$12.49/mo	⭐ 4.2
تاسكيد	AI-powered task management	$0–$50/mo	⭐ 4.1
نوتا	Budget-friendly AI transcription	$0–$16.67/mo	⭐ 4.1
ميت جيك	Meeting analytics and summaries	$0–$59/mo	⭐ 4.2

Quick picks:

• Best overall: Sembly AI — best-in-class AI meeting notes with automatic task extraction and CRM sync
• Best budget: Notta — solid transcription at a lower price point
• Best for beginners: Fireflies AI — easy to start and great search features
• Best for project management: ClickUp — if you want tasks and meetings in one platform

🎯 Sembly Alternatives

Looking for Sembly alternatives? Here are the top options:

• 🚀 مايكروسوفت ون نوت: Free note-taking tool with deep Office 365 integration. Great if your team already lives in the Microsoft stack.
• 💰 فكرة: All-in-one workspace for notes, docs, and project tracking with AI-powered writing and search features.
• 🎨 الذكاء الاصطناعي لليراعات: AI meeting recorder with strong search, topic tracking, and easy sharing across your entire team.
• ⚡ انقر للأعلى: Full project management platform with built-in AI, task tracking, and meeting note features.
• 🔒 القدرات: Structured personal knowledge base that connects your notes, tasks, and meeting content in one place.
• 🧠 تاسكيد: AI-powered workspace combining tasks, notes, and mind maps with real-time team collaboration.
• 👶 نوت جوي: Simple, clean team notebook for meeting notes with fast sharing and easy organization.
• 🏢 ملاحظة: Budget-friendly AI transcription tool with strong accuracy and multi-language support.
• 🔧 الحرفة: Beautiful document editor with real-time collaboration and a polished mobile experience.
• 🌟 ميت جيك: AI meeting assistant with analytics, auto-highlights, and easy sharing of key moments.
• ⭐ ميم الذكاء الاصطناعي: AI-powered note app that surfaces relevant information automatically based on your context.
• 🎯 إيفرنوت: Classic note-taking app with strong search, web clipping, and cross-device sync.

For the full list, see our بدائل الذكاء الاصطناعي لـ Sembly guide.

⚔️ Sembly Compared

Here’s how Sembly stacks up against each competitor:

• لغة التجميع مقابل مايكروسوفت ون نوت: OneNote is great for free-form notes, but Sembly wins with automatic AI meeting notes, task extraction, and CRM sync.
• Sembly vs Notion: Notion offers a broader workspace, but Sembly is purpose-built for meetings with auto-join, transcription, and follow-up generation.
• Sembly vs Fireflies AI: Both are strong AI meeting tools. Sembly edges ahead with CRM integration and AI-generated proposals from call content.
• سيمبلي مقابل كليك أب: ClickUp is better for full project management. Sembly is better for turning meetings into tasks and structured notes automatically.
• التجميع مقابل القدرات: Capacities focuses on personal knowledge management. Sembly focuses on team meetings with AI-driven insights and automation.
• التجمع ضد تاسكادي: Taskade blends tasks and notes well. Sembly stands out with deeper meeting intelligence, analytics, and CRM sync.
• سيمبلي مقابل نوت جوي: Notejoy is a clean team notebook. Sembly adds AI transcription, auto-task extraction, and meeting-specific features Notejoy lacks.
• مجلس الإدارة ضد نوتا: Notta is a solid budget transcription tool. Sembly goes further with project management, CRM sync, and workspace analytics.
• التجميع مقابل الحرف: Craft shines at document creation. Sembly is built for meetings — auto-joining calls, extracting tasks, and tracking outcomes.
• سيمبلي مقابل ميت جيك: Both target meetings. Sembly offers deeper AI features like proposals, Collections, and CRM integration for sales teams.
• لغة التجميع مقابل الذكاء الاصطناعي الذاكري: Mem AI auto-organizes personal notes. Sembly focuses on team meetings with structured task extraction and enterprise security.
• مقارنة بين سيمبلي وإيفرنوت: Evernote is a legacy note-taking app. Sembly is purpose-built for AI meeting intelligence with live call integration.

Start Using Sembly Now

You learned how to use every major Sembly feature:

• ✅ AI Meeting Notes & Tasks
• ✅ Accurate Transcriptions
• ✅ Project Management
• ✅ Analytics
• ✅ CRM
• ✅ Custom Integrations
• ✅ Multi-Format Upload
• ✅ Multi-Language Support

Next step: Pick one feature and try it now.

Most people start with AI Meeting Notes & Tasks.

It takes less than 5 minutes.

الأسئلة الشائعة

How to use Sembly in Teams?

To use Sembly in Microsoft Teams, connect your calendar in the Sembly settings. The Sembly agent will automatically join your Teams calls as a participant. You can also manually invite the agent by adding its email to the meeting invite. Once connected, Sembly records, transcribes, and generates AI meeting notes from every Teams call.

How do I use the أداة الذكاء الاصطناعي?

Getting started with AI through Sembly is easy. Sign up for a free account, connect your calendar, and the agent starts joining your meetings right away. After each call, you get structured notes, tasks with due dates, and a full transcript. Use the AI chat to ask questions about any past meeting.

يستطيع ChatGPT transcribe meeting notes?

ChatGPT cannot join live meetings or transcribe calls in real time. It can summarize text you paste in, but it doesn’t record or attend calls. Sembly AI is built specifically for meetings — it joins your Zoom, Google Meet, Teams, and Webex calls to record, transcribe, and generate notes automatically.

How to use Sembly AI?

Sign up at sembly.ai and connect your Google, Microsoft, or ICS-based calendar. Choose which meetings the Sembly agent should attend. After each call, review your AI-generated meeting notes, tasks, and transcripts on the dashboard. Use integrations to send outcomes to your CRM, Slack, or project management tools.

How does Sembly AI work?

Sembly AI connects to your calendar and automatically joins your video calls. It records the audio, generates a full transcript, and uses AI to extract key items like decisions, tasks, risks, and follow ups. The AI adapts its note structure based on the meeting type — sales calls get different notes than standups or brainstorms.

What is Sembly used for?

Sembly is used for recording, transcribing, and analyzing meetings. It captures meeting notes, extracts tasks and due dates, tracks decisions and blockers, and syncs outcomes to CRM and project management tools. Teams use it to save time, improve follow-through, and keep a searchable record of every conversation.

Is there a free AI note taker for meetings?

Yes — Sembly AI offers a free Personal plan that includes 60 minutes per month of online recording and upload. You get AI meeting notes, tasks, and the AI chat feature at no cost. For unlimited recording and advanced features like workspace analytics, the Professional plan starts at $10/month.

How do I cancel my Sembly AI subscription?

To cancel your Sembly AI subscription, go to your account settings and click on “Billing.” Select “Cancel Subscription” and confirm. Your access continues until the end of your current billing period. You can reactivate at any time without losing your saved meeting data.

How to run a meeting for beginners?

Start by setting a clear agenda and sharing it before the call. Keep your meeting under 30 minutes when possible. Use Sembly AI to handle notes so you can focus on the conversation. After the meeting, review Sembly’s AI-generated summary, assign tasks with due dates, and send follow-up emails to keep everyone on track.

Which AI is best for meeting notes?

Sembly AI is one of the best options for AI meeting notes. It automatically joins Zoom, Google Meet, Teams, and Webex calls, transcribes in 48+ languages, and extracts tasks, decisions, and next steps. It also offers CRM sync, workspace analytics, and the ability to generate proposals from call content.

How does AI work for beginners?

AI uses machine learning to analyze information and produce useful results. With Sembly, the AI listens to your meetings, identifies who said what, and pulls out the important details automatically. You don’t need any technical knowledge — just connect your calendar and let the AI do the work while you focus on your conversations.

How do I join an online meeting?

Click the meeting link in your calendar invite to join through Zoom, Google Meet, Teams, or Webex. If you use Sembly, the AI agent joins alongside you automatically. You don’t need to do anything extra — just click your meeting link as you normally would and Sembly handles the recording and notes.

How to get started with AI?

The easiest way to get started with AI is by trying a tool like Sembly that works out of the box. Sign up for a free account, connect your calendar, and attend your next meeting. Sembly handles everything else — recording, transcription, notes, and tasks. No technical setup or coding required.