Wrike Review: Effective Project Management in 2025

Are you tired of projects feeling messy and out of control?

Wrike is a big name in project management.

But is it right for you in 2025? Many teams waste time using complicated tools.

This problem keeps you from hitting your goals. We get it.

We are diving deep into this project management software.

Our honest Wrike review will show you the pros and cons.

Keep reading to see if Wrike can finally bring order to your team’s work.

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What is Wrike?

Wrike is a powerful project management tool.

Think of it as a central hub for your team’s work.

It helps project managers and teams of all sizes. What does it do?

It allows you to easily break down large jobs into smaller steps.

This is called task management. You can quickly create a team plan and see who is doing what.

Wrike is excellent for tracking project progress.

It has features for resource management.

This means you can see if your team is too busy or not busy enough.

Whether you need a simple tool or an advanced enterprise plan, Wrike helps you manage projects better.

Who Created Wrike?

Andrew Filev is the founder of Wrike. He started the company in 2006.

He was running a business and got tired of juggling multiple projects using only email and spreadsheets.

He had a vision to build a better way.

This led to the creation of the Wrike project management software.

His goal was to help team members collaborate easily.

Wrike promotes agile project management, enabling you to quickly adjust to changes.

The software helps you easily create tasks and stay on track with your overall business plan.

Top Benefits of Wrike

• Centralized Work Management and Task Assignments: Wrike provides a single platform for your entire work management process. You can easily create projects and break them down into smaller project tasks. You can then set a due date and assign these project tasks using clear task assignments. This helps monitor progress and clearly shows what tasks assigned to each person are.
• Effortless Juggling Multiple Projects: If your team is juggling multiple projects, Wrike is a lifesaver. The project dashboard lets you see the project status for all the projects at a glance. You can also use the Gantt chart to visualize timelines and dependencies, which makes it easier to manage complex projects and track deadlines.
• Powerful Collaboration Tools: Team collaboration is simple with Wrike offers robust collaboration features. Multiple teams can collaborate, sharing files and providing feedback. The platform helps reduce back-and-forth emails, speeding up approvals and general communication.
• Automated Workflows and Efficiency: Wrike can save your team a significant amount of time using automated workflows. These features handle routine tasks, such as creating recurring tasks or sending status updates. By automating tasks, you let your team prioritize tasks that truly matter.
• Enhanced Project Planning and Visibility: You get full control over project planning and tracking. You can use request forms to standardize the process of receiving new work, ensuring you have all the necessary information. You can then track project progress and receive a weekly project status update without constantly requesting updates.
• Advanced Reporting and Analytics: The platform offers advanced analytics, enabling you to measure what is happening. You can create custom reports to view key project metrics and receive real-time reports on team performance. This information is vital for making data-driven decisions.
• Resource Management for Complex Projects: For complex projects, Wrike includes strong resource management features. This helps you avoid team burnout by seeing who has capacity for new work. It ensures you have the right people and resources allocated to the right place.
• Digital Asset Management: For marketing teams and creative groups, Wrike’s proofing tools and digital asset management features are invaluable. It simplifies the review and approval process for all your files and creative assets, ensuring everyone uses the correct version. This is a huge benefit for asset management.
• Flexible Plans and Scalability: Wrike is designed to fit teams of any size. It offers a robust free plan that is great for getting started, with unlimited users. As you grow, you can move to a paid plan to unlock advanced features, and its pricing structure is based per user, making it an affordable solution that scales with your business, from small teams to those needing an enterprise plan with top-tier security features.
• Seamless Integration with Wrike: You likely use many other tools, and Wrike integrates with them easily. This allows your team to connect Wrike with over 400 popular apps, creating one cohesive entire workflow for teams like software development and connecting with tools like MS Project using specific Wrike features and management tools.

Best Features

Wrike isn’t just a list-maker; it has special tools that help teams of all types work smarter.

These unique features go beyond basic task management.

They provide a clear picture of everything going on, help you plan more effectively, and even utilize smart technology to save you time.

Let’s look at the nine most helpful tools Wrike offers to get your projects done.

1. Dashboards

Dashboards are like your control center.

They consolidate all the important information in one place.

You can customize them to see the tasks you need to do right now.

They help you quickly check the status of your top projects.

This tool helps you stay focused on what matters most.

2. Gantt Charts

A Gantt chart is a special timeline view.

It uses bars to show when each part of a project starts and ends.

This is great for seeing how one task depends on another.

You can drag and drop these bars to change the schedule.

It helps you keep your projects on track and avoid delays.

3. Project Resource Planning

This feature helps ensure your team is not overworked.

It lets you see who has free time and who is too busy.

You can look ahead to see if you have enough people for future projects.

This prevents burnout and helps you utilize your team’s skills to their fullest potential.

4. Dynamic Request Forms

Getting new work started is often a messy process. Dynamic Request Forms make it easy.

When someone needs a new project, they fill out a form.

The form changes based on their answers, asking for all the necessary details.

It automatically creates tasks and assigns them to the right people.

5. Wrike AI

Wrike utilizes intelligent AI technology to help you work more efficiently.

The AI Copilot feature can help you write, summarize, and even suggest project changes.

The IT Autopilot can automate routine IT tasks.

These tools save you time and help you make better decisions about your projects.

6. Automation

Automation means the computer does the boring, repetitive work for you.

You can set up rules, like “when a task is done, change the status to green.”

This streamlines your projects without requiring manual effort.

It reduces mistakes and allows your team to focus on creative work.

7. Project Views

Not everyone works in the same way.

Wrike allows you to view your project data in various ways.

You can see it as a simple list, a table, or even a calendar.

You can choose the view that best helps you and your team understand the work.

8. Proofing

Proofreading is essential for teams that deal with creative files, such as images or documents.

Wrike allows users to review and mark changes directly on the file.

You don’t have to download files and send emails back and forth.

It speeds up the approval process and keeps all feedback in one place.

9. Kanban Boards

Kanban boards are a visual tool for managing workflow.

They use columns to show the status of tasks, like “To Do,” “In Progress,” and “Done.”

Each task is represented by a card that you move from one column to another.

It provides a simple and clear picture of the entire team’s workflow.

Pricing

Pros and Cons

Wrike Alternatives

It is smart to consider other tools before making a decision.

Many great options exist in the project management space.

Here are a few top choices if Wrike does not seem like a perfect fit:

• Asana: This tool is ideal for creating a simple and clear visual workflow. It is known for its clean design and strong task management features, making it easy to track project progress.
• ClickUp: ClickUp aims to be the “one app to replace them all.” It offers many more features than its rivals, such as built-in documents and whiteboards, often at a lower price.
• Monday: This platform is highly visual and very flexible. It uses a colorful, spreadsheet-like board that is easy to customize for almost any type of team plan or project.
• Jira: This is the top choice for software development teams. It is built for agile work, sprints, and tracking bugs and issues, making it ideal for technical projects.
• Smartsheet: If you prefer working in a spreadsheet format, this is a strong alternative. It bridges the gap between Excel and a full project management tool for data-heavy workflows.

Personal Experience

Our marketing team really needed a better way to get things done.

Before Wrike, new work requests were coming in from everywhere.

This made it very hard to manage tasks and hit our project goals.

We started with Wrike’s free plan to see if it was the right project management solution for us.

We were handling numerous creative tasks, so we needed the best project management software to keep us organized.

We quickly transitioned to one of the Wrike plans—the Pinnacle plan—to gain more storage space and access to professional services.

This made a huge difference. The entire Wrike platform helped us streamline our process.

We could finally track progress easily. Everything was in one place.

Here is how Wrike helped us:

• Project Board: We set up a main project board to see all our campaigns at once. This helped us know the project status clearly.
• Time Tracking: Team members used the built-in time trackingfeature. This showed us how long tasks actually took, which helped with better future planning.
• Wrike Features: Features like proofing sped up our creative approvals. We spent less time waiting for feedback.
• Task Management: We utilized the system to manage tasks effectively. Every task had an owner and a specific due date, ensuring everyone was accountable.

Final Thoughts

Wrike is a powerful project management solution.

It is great for teams with complex needs.

The customizable dashboards and strong automation save a lot of time.

Features like the AI Copilot and resource management make it stand out.

However, the tool can be complex at first. Also, the pricing is not simple.

If you need a flexible system to manage tasks and want deep insight into your work, Wrike is a top contender.

Ready to see Wrike in action?

Sign up for the free plan and start bringing order to your toughest projects today!

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