How to Use Fathom AI: Automate Your Meeting Notes in 2026

Do you hate taking meeting notes?

It is hard to listen and type at the same time.

You often miss important details because you are busy writing.

This makes meetings feel like a chore.

You end up with messy notes that do not help anyone later.

There is a better way to handle your calls.

How to use Fathom AI is the answer to your problem. This tool records your meetings and writes summaries for you.

You can finally focus on the person talking. Let’s learn how to set it up now.

Fathom

The average person spends 31 hours in meetings each month. Fathom can help you reclaim that time. Try it for free today and see how.

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Fathom AI Tutorial

Fathom AI makes meetings easy. It records your calls so you can talk.

It writes notes for you in seconds.

You will never forget a detail again. This tutorial shows you how to master the best features right now.

How to use Fathom AI Notetaker

Fathom makes video calls much easier for everyone.

You no longer have to worry about taking notes while trying to listen.

The Fathom AI notetaker joins your online meetings to handle the hard work for you.

It is perfect for sales calls and customer success teams who talk to people all day.

Step: 1 – Connect Your Meeting Tools

• First, link your calendar to the app so it knows when you have customer calls.
• Fathom makes sure it works with Google Meet, Microsoft Teams meetings, and Zoom.
• Turn on the auto-join feature so the bot enters the entire meeting without you clicking a button.

Step: 2 – Record and Highlight Key Points

• Once the meeting starts, the Fathom AI notetaker begins recording and note-taking in real-time.
• During the call, click the “Highlight” button to mark key points, such as big decisions or tasks.
• This helps the AI understand what matters most for your follow-up call later.

Step: 3 – Sync and Share Your Summaries

• After the call, you get auto-generated call summaries and AI summaries instantly.
• You can copy these notes into Google Docs or sync them directly to your CRM to save time.
• Use the key features to send a quick follow-up email to your team or clients with all the important details.

How to use Ask Fathom

The Ask Fathom feature is an absolute game-changer for anyone who has a lot of Zoom calls.

It acts like a personal assistant that remembers everything said in your meetings.

You can ask it questions just like you are talking to a person.

This powerful tool helps customer success teams find answers in seconds without having to watch old videos.

It is a great tool to keep your whole team on the same page.

Step: 1 – Find Your Meeting and Open the Chat

• Log in to your dashboard to get instant access to all your saved calls.
• Pick the recording you need and look for the “Ask Fathom” button.
• Most of these key passages are available for the first 5 calls on the completely free version.

Step: 2 – Ask Your Question in Natural Language

• Type a question about the sales process or specific tasks.
• You could ask, “What was the price we talked about?” or “Summarize the next steps.”
• This AI meeting assistant will scan the text and give you an answer right away.

Step: 3 – Use the Data to Save Time

• Once you have the answer, you can copy it into a Google Doc or your CRM.
• This helps you with summarizing meetings, so you don’t have to type everything yourself.
• Fathom saves you hours of post-call data entry by giving you the facts fast.

Note: While some parts are free, you might need paid features to use this tool for every single call. This feature is great because it can automatically record and find key passages or share key passages with your boss in one click.

How to use Fathom Transcript

Using the Fathom transcript is a game-changer for anyone who wants to remember every word of a Zoom meeting.

Instead of trying to take notes and listen, you can let the AI meeting tool do the work.

Fathom transcribes the entire call, so you have detailed notes.

It is a no-brainer for busy people who want to stay focused on the conversation.

Step: 1 – Open Your Video Recording

• Go to your dashboard and click on the video recording you want to see.
• You can quickly jump between calls from MS Teams or other platforms.
• Fathom helps you stay organized by keeping all your transcripts in one place for personal use.

Step: 2 – Search for Important Points

• If you have a technical question, type a word into the search bar.
• You can find where a certain competitor was mentioned or search for important points.
• This is super helpful because you don’t have to watch the whole video again to find one small detail.

Step: 3 – Jump to the Best Parts

• Click on any sentence in the text to jump directly to that part of the video.
• You can see how your summaries turn into actual video clips to share with others.
• If you have a paid subscription, you can even send these notes to HubSpot automatically.

Tip: While other tools might charge a lot, Fathom is better than a competitor recently tested because it helps you save time for free. It is a much better deal than choosing a certain competitor that makes you pay for every minute!

Fathom Alternatives

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Conclusion

Learning how to use this tool is a huge time saver for your work.

You can now focus on talking instead of typing.

Fathom works great with Zoom, Google Meet, and other platforms.

These powerful features help you stay organized every single day. By having better notes, you can close more deals with your clients.

You will also send faster follow ups to your team.

It even connects to more apps to keep your data safe.

Start using Fathom today to make your work life much easier and faster.

Frequently Asked Questions

More Facts about Fathom

• Reliable Performance: Fathom’s desktop app works very well, even if you are not the person who started the meeting.
• Video Highlights: You can make small clips of the best parts of a meeting to train teammates without making them watch the whole video.
• Ask Fathom: You can type questions in plain English to search your old meetings and find answers quickly.
• Task Lists: Fathom can turn your “to-do” items from a meeting into tasks in apps like Asana or Notion right away.
• Safety First: Fathom follows strict rules (HIPAA, SOC 2, and GDPR) to keep your personal information secure.
• Custom Notes: You can pick different templates to choose exactly how you want your meeting notes to look.
• Free for You: For one person, Fathom is free and works with Zoom, Google Meet, and Microsoft Teams.
• Works with CRM: It sends meeting notes to sales tools like HubSpot and Salesforce the moment your call ends.
• Quick Reading: Fathom turns a 30-minute talk into a summary you can read in just one minute.
• Easy Sharing: You can send the best parts of your meetings to coworkers or put them into Slack and Google Docs.
• Stay Focused: Most users say they can pay better attention to the person talking because they don’t have to scribble notes.
• Simple Setup: People like Fathom because it is very easy to start using, even if you aren’t an expert with computers.
• Accurate Typing: The app is very good at converting speech to text, even when someone is quiet or has an accent.
• Comparison: Fathom is like other tools, such as tl;dv and Otter AI, but each has slightly different features.
• Language Support: While Fathom is great, an app called Tactiq can translate meetings into over 60 languages.
• Video Recording: Unlike some older apps, Fathom records both the video and the audio of your meetings.
• Talking Stats: If you pay for the premium version, Fathom tells you how much time you spent talking versus listening.
• Team Pricing: While it is free for individuals, teams pay for extra features. Prices usually range from $19 to $32 per user per month, depending on the plan.
• Free Trial: You can try the paid team features for 14 days for free to see if you like them.