Feeling overwhelmed by the sheer number of note-taking apps out there?
Finding one that helps you organize your thoughts and boost your productivity is tough.
That’s where Capacities comes in.
This unique app goes beyond essential note-taking, offering a robust system for connecting ideas, building a knowledge base, and unlocking your creative potential.
In this Capacities Review 2025, we’ll explore its features and benefits.
We’ll also explore its drawbacks to help you decide if it’s the right tool to supercharge your workflow.
Ready to unlock your actual productivity? Capacities users report a 20% increase in efficiency within the first month. Start your free trial today and see the difference!
What is Capacities?
Ever feel like your notes are just a jumbled mess?
Capacities is a tool that helps you create a personal knowledge base.
Think of it like a digital garden for your thoughts and ideas.
It’s more than just a simple note-taking app.
Capacities lets you link your notes to quickly see how they connect.
This helps you understand complex topics and generate new ideas. It’s similar to Obsidian, but some people think it’s easier to use.
If you’ve tried Capacities, you know it’s packed with features.
You can use templates to create notes or quickly start with a blank page.
There’s even a daily note feature to help you stay organized.
And if you’re switching from Evernote, don’t worry!
Capacities make it easy to import your notes. Is it worth trying? Keep reading to find out!
Who Created Capacities?
Developer William Nutt created capacities.
He wanted a tool that could do more than just store information.
His vision was to build a PKM system that helped people understand and connect their ideas.
Capacities use a unique approach that goes beyond traditional folders and tags.
It’s designed to help you see the relationships between your thoughts, like a mind map.
While it’s not quite AI-powered yet, Capacities is constantly evolving.
They even offer a free version, so you can use Capacities to see if it’s right.
If you’re looking for an alternative to Anytype, Capacities is worth checking out.
Oh, and it handles PDFs like a champ!
Top Benefits of Capacities
- Studio for your mind: Capacities is more than just a new note-taking app. It’s a space to think, create, and connect ideas. It’s designed to help you build a second brain where you can organize your knowledge and unlock your full potential.
- Effortless note creation: Capacities’ streamlined interface allows you to add notes quickly and easily. Whether you prefer using Markdown or a more visual editor, Capacities makes it simple to create beautiful and functional notes.
- Seamless sync: Access your notes from anywhere. Capacities offers reliable sync across all your devices, including desktop, web, and Android (coming soon!).
- Work offline: No internet? No problem! Capacities let you take notes and access your knowledge base even offline.
- Find anything instantly: Never lose track of your thoughts again. Capacities’ powerful search and backlinks help you find anything in your digital garden with just a few clicks.
- A dashboard for your thoughts: Start your day with a clear overview of your projects, tasks, and ideas. Capacities’ dashboard is customizable to fit your unique workflow.
- Embed anything: From images and videos to web pages and files, Capacities allows you to embed a wide variety of content directly into your notes.
- Flexible and customizable: Capacities can be customized to perfectly match your needs and preferences. With so many themes, plugins, and customization options, you can customize the note-taking application.
- Constantly evolving: Capacities is constantly being updated with new features and improvements. The team is working to make it the best note-taking application on the market. Check out their website at Capacities.io to see the latest updates and use cases.
Best Features of Capacities
Capacities has some remarkable features that distinguish it from other note-taking apps.
Let’s dive in and explore what makes it so unique!
1. Capacities Notes
Capacities notes are more than just plain text.
You can add pictures, videos, and web pages to your notes.
This makes them super helpful for school projects or work presentations.
You can even draw and sketch right inside your notes! This is awesome for visual learners.
2. Capacities AI
Capacities has some cool AI tricks. It can help you summarize your notes.
This is a great time saver if you have much information.
The AI can also help you find connections between your notes.
This can help you come up with new ideas.
3. Contextual Backlinking
This feature is super cool! Imagine you’re writing a note about your favorite animal, a dog.
You can link that note to another note about different dog breeds.
Then, you can link that to a note about your pet dog.
Capacities automatically create links between your notes.
This helps you see how your ideas connect. It’s like creating a web of your thoughts!
4. Powerful Search Tool
Need to find something fast? No problem!
Capacities is a powerful search tool. It can help you find any note in seconds.
You can even search for words inside your notes.
This is super helpful if you have a lot of notes.
5. Quick Capture
Sometimes you have a quick thought or idea you need to write down fast.
Capacities has a feature called Quick Capture.
It lets you jot down notes quickly and easily.
You can even add tags to the notes to find them later.
Pricing
Capacities offers a few different pricing plans to fit your needs. Here’s a simple breakdown:
| Plan Name | Price |
|---|---|
| Free | $0 |
| Pro | $9.99/month |
| Believer | $12.49/month |
Pros and Cons
It’s essential to weigh the pros & cons before deciding. Here’s a quick look at Capacities’ strengths and weaknesses.
Pros
Cons
Alternatives to Capacities
Looking for other apps like Capacities that help you connect your ideas in a visual way?
Here are some capacities alternatives:
- Notion: This app lets you take notes, manage projects, and make wikis. It’s like a digital workspace where you can do lots of things.
- Anytype: This app keeps your info private on your computer and helps you link different ideas together like a web.
- Craft: This app is known for making your notes look really nice. You can also link notes inside your documents.
- ClickUp: This is mostly for managing projects, but it also lets you take notes and connect them to your tasks.
- Coda: This app lets you make documents that act like apps. You can put tables, charts, and text all in one place.
- XTiles: This is a newer app that keeps your info private and helps you connect your notes and tasks.
- AFFiNE pro: This app is like a mix of Notion and Obsidian. It helps you organize your notes and see how they connect.
- Obsidian: This app uses plain text files and helps you see the connections between your notes like a map of your thoughts.
Capacities Compared
Let’s see how Capacities is different from these other apps:
- Capacities vs Notion: Capacities uses objects and links to connect ideas in a visual way. Notion is like a big workspace for notes, projects, and databases.
- Capacities vs Anytype: Both help you link ideas. Capacities has a more visual, block-based look, while Anytype keeps your info private on your computer.
- Capacities vs Craft: Capacities focuses on connecting ideas through objects. Craft makes your notes look really good and lets you link them inside documents.
- Capacities vs ClickUp: Capacities helps you see connections between notes. ClickUp is mostly for managing tasks, but it also has notes you can link to your work.
- Capacities vs Coda: Capacities uses objects and links to build your knowledge. Coda lets you make documents that act like apps with tables and charts.
- Capacities vs XTiles: Both help you connect your notes and keep your info private. Capacities has a visual, block-based way of linking things.
- Capacities vs AFFiNE pro: Capacities uses objects and links to connect your thoughts. AFFiNE pro tries to be like Notion and Obsidian, letting you see connections, too.
- Capacities vs Obsidian: Capacities connect ideas with objects and links in a visual way. Obsidian uses plain text files and shows connections between your notes like a map.
Personal Experience with Capacities
My team recently adopted Capacities as our go-to note-taking and knowledge-management tool, and it’s been a game-changer!
We struggled to keep track of project information, research, and meeting notes, which caused confusion and wasted time.
Capacities helped us centralize everything and create a truly collaborative workspace.
Here’s how Capacities helped us:
- Improved organization: With Capacities, we finally have a clear and organized system for storing all project-related information. No more searching through endless emails and documents!
- Enhanced collaboration: The ability to share and work on notes in real-time has made our team’s communication much more efficient.
- Boosted creativity: Capacities’ visual nature and focus on connecting ideas have sparked new insights and helped us approach problems from different perspectives.
- Increased productivity: Capacities have freed up our time to focus on what matters most by streamlining our workflow and making information easily accessible.
Here are some of the key features that made a difference for us:
- Contextual backlinking: This feature helped us discover unexpected connections between our ideas and projects.
- Powerful search: Finding the exact information we needed, even across hundreds of notes, became a breeze.
- Customizable dashboard: We tailored the dashboard to fit our specific needs, giving us a clear overview of our projects and tasks.
- Intuitive interface: Even team members new to knowledge management tools found Capacities easy to learn and use.
Overall, Capacities has been a valuable addition to our workflow.
It has helped us become more organized, collaborative, and productive.
If you’re looking for a tool to boost your team’s efficiency and unlock new levels of creativity, I highly recommend trying Capacities.
Final Thoughts
Capacities is a powerful and innovative note-taking app that goes beyond essential organization.
It helps you build a proper knowledge base, connect ideas, and unlock your creative potential.
With features like contextual backlinking, AI assist, and a customizable dashboard, Capacities offers a unique approach to knowledge management.
While it may not be the perfect fit for everyone (especially those on a tight budget).
Capacities is a valuable tool for students, professionals, & anyone who wants to increase their productivity and creativity.
Ready to give it a try?
Sign up for a free trial today and see the difference Capacities can make!
Frequently Asked Questions
Is Capacities better than other note-taking apps?
Capacities stand out with its unique focus on connecting ideas and building a knowledge base. Features like contextual backlinking and a visual note graph help you see the relationships between your thoughts in a way that traditional note-taking apps can’t.
Can I use Capacities on my phone?
Yes, Capacities has a web app that works on mobile devices. A dedicated Android app is currently in beta testing, and an iOS app is planned for the future.
Is Capacities challenging to learn?
Not at all! Capacities is designed to be intuitive and user-friendly. The interface is clean and straightforward, and plenty of resources are available to help you get started.
What happens if I cancel my Capacities subscription?
You can export your data in various formats so you won’t lose your notes. However, you’ll lose access to premium features and won’t be able to sync or edit your notes.
How does Capacities compare to Obsidian?
Both are great for building a second brain, but Capacities offers a more streamlined and user-friendly experience. Obsidian has a steeper learning curve and relies more on community-developed plugins.
