Note-taking apps are everywhere, and picking the right one can feel like a big decision.
Are you tired of scattered notes, forgotten ideas, and a messy digital workspace?
In 2025, two major players, Notta and Microsoft OneNote, stand out.
Both promise to make your life easier, but which one truly delivers?
We’re going to dive deep into Notta vs Microsoft OneNote.
Let’s find out!
Overview
We tried out both Notta and Microsoft OneNote like real users would.
We took notes, recorded meetings, and shared ideas.
This hands-on testing helped us see what each app does best.
Ready to ditch manual notes? Notta saves you time and effort. Try it now!
Pricing: It has a free plan. The premium plan starts at $8.17/month.
Key Features:
- AI Transcription
- Automatic Translation
- AI Notes
Over 100 million are already using Microsoft OneNote to streamline notes
Pricing: It has a free plan. Custom Pricing Plans are Available.
Key Features:
- Freeform Canvas
- Handwriting Recognition
- Microsoft 365 Integration
What is Notta?
Notta is a clever AI tool.
It helps you with meetings.
It can listen and write down what people say.
It also makes summaries. It works with many languages.
It’s like having a super fast note-taker always with you.
Also, explore our favorite Notta alternatives…
Key Benefits
- High-Accuracy Transcription: Turns audio into text very accurately.
- Supports Live Recording: Records meetings as they happen.
- Generates Summaries: Get quick recaps of discussions.
- Multi-language Support: Works with many languages (58 for transcription, 42 for translation).
- Speaker Identification: Tells you who is speaking.
Pricing
Notta has different plans to fit your needs: (Billed Annually)
- Free Plan: $0/seat/month
- Pro Plan: $8.17/seat/month
- Business Plan: $16.67/seat/month
- Enterprise Plan: Custom pricing based on your needs.
Pros
Cons
What is Microsoft OneNote?
So, what about Microsoft OneNote? It’s like a digital notebook.
You can jot down ideas anywhere on the page. It’s very freeform.
You can draw, type, and even record audio.
Also, explore our favorite Microsoft OneNote alternatives…
Our Take
Ready to get organized? Over 100 million people are already using Microsoft OneNote to streamline their notes. See why they’ve made the switch – join the millions who are boosting their productivity!
Key Benefits
OneNote has its special strengths:
- Freeform Canvas: Write or draw anywhere. It’s like endless paper.
- Handwriting Recognition: Converts notes to text. Great for pen users.
- Deep Microsoft Integration: Works seamlessly with Office. Perfect for existing users.
- Audio Recording: Embed voice notes directly. Capture meetings easily.
- Web Clipper: Save web pages quickly. Keep research organized.
Pricing
Custom Pricing
Pros
Cons
Feature Comparison
Notta is a specialized AI transcription tool, while Microsoft OneNote is a comprehensive digital notebook part of the Microsoft ecosystem, designed for flexible and freeform note-taking.
1. Core Purpose
- Notta: A game changer for tedious note taking. It is an AI transcription tool that aims to help you save time focusing on your work, by converting audio to text. It is the best tool for transcribing virtual meetings and conversations.
- Microsoft OneNote: A digital notebook designed to help you organize all your information. It is part of the microsoft office applications and its purpose is to help onenote users create notes, sketch, and attach files to one location.
2. Audio and Transcription
- Notta: A dedicated transcription tool that provides accurate transcriptions of audio or video files. It can automatically join virtual meetings to record conversations and provide live captions.
- Microsoft OneNote: You can insert an audio file or video files and even a video recording into a note. However, it does not automatically transcribe audio. You have to manually listen to the recording.
3. AI and Advanced Features
- Notta: Notta.ai provides an AI summary, a list of key takeaways, and can transform a recording into actionable text. It’s a true AI meeting assistants that can join google meet microsoft teams and provide an awesome rating on accuracy.
- Microsoft OneNote: The windows version has advanced features like a math assistant and optical character recognition (OCR) that enables users to search for text within images. There are also AI features in the broader microsoft apps ecosystem.
4. Note Taking and Organization
- Notta: Focuses on converting spoken words into text. It provides a simple, chronological list of your transcripts.
- Microsoft OneNote: The best features are its flexible organization system. Onenote users can create multiple notebooks and use a canvas-like interface to create notes, organize information with custom tags, and place a text box anywhere on the page.
5. Integrations and Platforms
- Notta: Integrates with google meet and microsoft teams. The notta bot can join teams meetings and provide a detailed review of the conversation. It works on different platforms, including the notta web and notta app.
- Microsoft OneNote: Part of the microsoft office applications, so it integrates seamlessly with microsoft word, powerpoint, and google docs. It has a web clipper and is available on mac, android, and desktop with a desktop version and mobile apps.
6. User Experience
- Notta: A user friendly interface built for a single purpose: transcribing audio. It is easy to start transcribing notes with a one-click process. The user interface is clean and intuitive.
- Microsoft OneNote: The user interface is familiar to microsoft users. The onenote users can take notes with drawing tools and handwrite notes. It has a slight learning curve for new users to take advantage of its many customization options.
7. Core Functionality
- Notta: A transcription tool that can record conversations, import audio from audio or video files, and provide playback recordings. It is built for a quick transcription and to save time focusing on decision making processes.
- Microsoft OneNote: The core functionality is to create notes and organize information. It can be used as a word processing tool, a digital notebook, and even a drawing app. It is a powerful tool to create anything.
8. Pricing
- Notta: Offers a free version with limited transcription minutes. Its notta pricing for paid plans, including a business plan and enterprise plan, are based on usage. A student discount is also available.
- Microsoft OneNote: The onenote cost is essentially free with a microsoft account. However, getting a paid subscription to microsoft 365 provides more storage for your files, advanced features, and access to other microsoft apps. The pricing varies depending on the plan.
9. Security and Privacy
- Notta: A detailed review of Notta’s network security can be found on their website. You can read their policy https www.notta.ai en and their https www.notta.ai en privacy policy.
- Microsoft OneNote: As part of microsoft 365, it has a robust security system and cloud storage. You can password protect your notebooks.
10. Key Features
- Notta: The best tool for anyone who needs to transcribe audio and transcribe meetings for a job interview or business negotiation. It provides quick transcription and is a great solution for hearing loss.
- Microsoft OneNote: Evernote makes it easy to add annotations, and OneNote offers similar features like customizable widgets and robust formatting options.
11. Accessibility and Sharing
- Notta: The transcripts and meeting highlights can be edited and exported to ms word and shared with easy sharing features.
- Microsoft OneNote: You can easily access onenote on multiple devices and share notebooks with other onenote users for collaboration. It has a powerful search, which makes finding notes simple, and is a helpful tool for organizing your information.
What to Look For When Choosing an AI Note-Taking Tool?
When picking an AI note-taking tool, think about these key things:
- Notta.ai and OneNote are among the many apps that are helpful for meeting notes but have very different features. A free plan is a good way to test the platform.
- The best apps should be able to transcribe meetings in multiple languages and convert audio to text from a video conference or youtube video.
- An audio transcription tool should be great at providing accurate transcriptions from audio recordings. A good tool like Notta transcribes and provides a detailed overview to help you save time writing.
- The user interface should be easy to follow on mobile devices and a browser extension should work seamlessly on your desktop.
- Look for a tool that offers a simplified version on its android version or other platforms, and a desktop version for your computer.
- A good app should offer more advanced features like search features and a detailed overview of your notes. Microsoft offers ocr technology and custom templates for onenote users.
- Be sure the app allows you to edit transcripts and other notes. This is essential info to ensure the accuracy of your notes and to make changes after your international meetings.
- For paid plans, check the monthly uploads and other premium features.
- It is also helpful to have reliable microsoft support or other company support for their other apps.
Final Verdict (Our Pick)
We looked closely at both Notta and Microsoft OneNote.
Now, it’s time to choose.
For most people, our top pick is Microsoft OneNote.
It gives you more ways to take notes.
You can type. You can draw. It helps you keep everything organized.
It’s also great for teamwork.
Notta is amazing. It turns spoken words into text.
But OneNote offers more tools. It helps with all kinds of daily note-taking.
More of Notta
- Notta vs Sembly: Sembly focuses on deep meeting analytics and conversation intelligence.
- Notta vs Notion: Notion AI integrates AI for a comprehensive, flexible workspace.
- Notta vs Fireflies AI: Fireflies.ai excels at extracting actionable insights from meetings.
- Notta vs ClickUp: ClickUp is a full-fledged project management tool with AI.
- Notta vs Capacities: Capacities uses an object-based approach to connect all knowledge.
- Notta vs Taskade: Taskade offers an all-in-one workspace for notes, tasks, and collaboration.
- Notta vs Notejoy: Notejoy provides a fast and simple environment for team notes.
- Notta vs Craft: Craft is a beautiful document editor with powerful organization and linking.
- Notta vs MeetGeek: MeetGeek is a meeting assistant with customizable KPI tracking.
- Notta vs Mem AI: Mem AI is an AI-powered workspace that learns and organizes notes.
- Notta vs Evernote: Evernote is a classic note-taking tool with powerful search and organization.
- Notta vs Microsoft OneNote: Microsoft OneNote offers a freeform canvas and deep Microsoft integration.
More of Microsoft OneNote
- Microsoft OneNote vs Sembly: Sembly excels at AI-powered meeting transcription and summarization.
- Microsoft OneNote vs Notion: Notion AI provides an all-in-one workspace with integrated AI.
- Microsoft OneNote vs Fireflies AI: Fireflies AI focuses on transcribing, summarizing, and analyzing meeting notes.
- Microsoft OneNote vs ClickUp: ClickUp is an all-in-one platform for project management and tasks.
- Microsoft OneNote vs Capacities: Capacities uses an object-based system to connect all your knowledge.
- Microsoft OneNote vs Taskade: Taskade is a collaborative workspace for visual notes and tasks.
- Microsoft OneNote vs Notejoy: Notejoy is built for fast, real-time team collaboration on notes.
- Microsoft OneNote vs Notta: Notta specializes in real-time voice-to-text transcription and translation.
- Microsoft OneNote vs Craft: Craft offers a visually elegant editor with powerful document linking.
- Microsoft OneNote vs MeetGeek: MeetGeek is an AI assistant for managing and summarizing meetings.
- Microsoft OneNote vs Mem AI: Mem AI automatically organizes your notes using AI-driven connections.
- Microsoft OneNote vs Evernote: Evernote is known for its powerful web clipping and search features.
Frequently Asked Questions
Does Notta offer real-time transcription for online meetings?
Yes, Notta excels in real-time transcription for live online sessions, like Zoom or Microsoft Teams calls. It acts as an AI meeting assistant. This feature boosts your productivity by providing instant, searchable text.
Can Microsoft OneNote handle handwritten notes and is it customizable?
Yes, Microsoft OneNote supports handwritten notes with a stylus or touch. It is highly customizable, allowing flexible page layouts. This helps you organize notes for diverse workflow needs and improves overall productivity.
How do I export notes and share them from these apps?
Both apps let you share notes easily. OneNote offers various export options, including PDF format. Notta allows you to export transcripts in several formats too. This aids team collaboration and streamlines your workflow.
Which app is better for team collaboration and project management?
Microsoft OneNote is generally better for team collaboration and project management. It integrates well with Microsoft Teams, allowing multiple users to edit simultaneously. Notta’s strength lies in sharing meeting transcripts, which also supports productivity.
How do these apps improve productivity compared to alternatives like Evernote?
Both improve productivity by helping you organize notes. OneNote offers a flexible canvas, much like Evernote, but with deeper Microsoft ecosystem ties. Notta’s real-time transcription uniquely streamlines meeting workflow, boosting efficiency.
