How to Use Clockify: A Complete Guide in 2026

Snelstart

Deze handleiding behandelt alle functies van Clockify:

• Aan de slag — Create your Clockify account and finish basic setup
• Hoe gebruik je een urenregistratieformulier? — Fill in a whole week of work hours in one grid
• Hoe gebruik je de kalender? — See your day as visual time blocks and synced events
• Hoe gebruik je de tijdregistratie? — Record time with a live timer or add time manually
• Hoe gebruik je Reports Manager? — Turn tracked time into summary, detailed, and weekly reports
• Hoe gebruik je Attendance Manager? — See when employees clock in, take breaks, and leave
• Hoe projectplanning en -schema's te gebruiken — Plan assignments and visualize team capacity
• Facturering vanuit geregistreerde uren — Turn billable hours and expenses into professional invoices
• Hoe gebruik je verlof en hoe beheer je je vrije tijd? — Handle leave requests, approvals, and balances
• Hoe gebruik je de onkostenregistratie? — Log project costs and receipts next to tracked time

Benodigde tijd: 5 minuten per film

Ook in deze handleiding: Professionele tips | Veelgemaakte fouten | Probleemoplossing | Prijzen | Alternatieven

Waarom zou je deze gids vertrouwen?

I’ve used Clockify for eight months and tested every feature covered here. This tutorial comes from real hands-on experience — not marketing fluff or vendor screenshots.

Clockify is one of the most powerful time tracking tools available today.

Maar de meeste Clockify-gebruikers benutten slechts een fractie van wat het programma kan.

Deze handleiding laat u zien hoe u alle belangrijke functies kunt gebruiken.

Stap voor stap, met screenshots en professionele tips.

Clockify-handleiding

This complete How to Use Clockify tutorial walks you through setup, daily time tracking, and every advanced feature.

By the end, you’ll know how to use Clockify from your first timer to your final invoice.

Clockify

Track work hours across projects with a single click. Clockify runs on web, desktop, and mobile, with paid plans from $5.49 per user. Sign up free — no credit card required.

PROBEER CLOCKIFY NU →

LEES DE VOLLEDIGE RECENSIE →

ALTERNATIEVEN VOOR CLOCKIFY →

Aan de slag met Clockify

Voordat u een functie kunt gebruiken, moet u deze eenmalige installatie voltooien.

Het duurt ongeveer 3 minuten.

Here’s a quick look at Clockify in action:

Laten we nu elke stap eens doornemen.

Stap 1: Maak een Clockify-account aan.

Go to Clockify’s website and click Sign up.

Voer uw e-mailadres in en maak een wachtwoord aan.

When a new account is created, Clockify automatically generates one workspace for you.

✓ Controlepunt: Controleer uw inbox voor een bevestigingsmail.

Stap 2: Download of open de app.

You can track time in the Clockify web app, the desktop app, or the Clockify mobile app.

The desktop app covers Windows, Mac, and Linux; mobile covers iOS and Android.

Log in met je nieuwe account.

Here’s an overview of what you get:

✓ Controlepunt: Je zou het hoofddashboard moeten zien.

Stap 3: Voltooi de eerste installatie

Open Profile settings to set your time zone and language.

In Workspace settings, features like Timesheet and Kiosk can be enabled or disabled.

Each workspace keeps its own settings, so adjust them to fit your workflow.

Invite team members by email, or add limited users by name only.

Assign each person a role: Admin, Project Manager, or Regular User.

Hoe gebruik je Clockify Timesheet?

Rooster lets you fill in a whole week of work hours in one grid.

Hieronder leggen we stap voor stap uit hoe je het gebruikt.

Step 1: Open the Timesheet Tab

Navigate to Timesheet in the left sidebar of the Clockify web app.

An admin can switch this view on in workspace settings if it’s hidden.

Stap 2: Projecten en taken toevoegen

Pick a project, then a task, for each row you need.

Zo ziet het eruit:

✓ Controlepunt: Each row shows one project with empty day cells across the week.

Step 3: Enter Your Hours

Type hours into each day cell and click Save.

Hoe gebruik je de Clockify-kalender?

Kalender lets you see your day as visual time blocks and synced events.

Hieronder leggen we stap voor stap uit hoe je het gebruikt.

Stap 1: Koppel je agenda

Sync your Outlook or Google Calendar from the Calendar tab’s settings.

Step 2: Review Your Day

Every tracked time entry appears as a block you can stretch or move.

Zo ziet het eruit:

✓ Controlepunt: Synced meetings and scheduled events sit alongside your tracked work.

Step 3: Turn Events Into Entries

Click a synced calendar event to start a timer or create a time entry from it.

Hoe gebruik je Clockify Time Tracker?

Tijdregistratie lets you record time with a live timer or add time manually.

Hieronder leggen we stap voor stap uit hoe je het gebruikt.

Stap 1: Start de timer

Type what you’re working on, then hit the play button.

Prefer manual mode? Switch modes to add time manually with exact start and end times.

Step 2: Add the Details

Assign a project, task, tag, and billable status to the entry.

Zo ziet het eruit:

✓ Controlepunt: The running timer keeps counting time spent while you work.

Stap 3: Stop de timer

Click the stop button when you finish, and Clockify saves the entry.

Hoe Clockify Reports Manager te gebruiken

Rapportenbeheerder lets you turn tracked time into summary, detailed, and weekly reports.

Hieronder leggen we stap voor stap uit hoe je het gebruikt.

Stap 1: Rapporten openen

Go to Reports in the sidebar and pick summary, detailed, or weekly.

Step 2: Filter the Data

Filter time spent by projects, clients, tags, teams, or departments.

For example, filter by one client to see all billable time for them.

Zo ziet het eruit:

✓ Controlepunt: The chart updates direct to match your filters.

Stap 3: Exporteren en delen

Export to PDF, CSV, or Excel, or share live report links with clients.

Hoe Clockify aanwezigheidsbeheer te gebruiken

Aanwezigheidsmanager lets you see when employees clock in, take breaks, and leave.

Hieronder leggen we stap voor stap uit hoe je het gebruikt.

Step 1: Turn On Attendance

Ask an admin to switch on the Attendance report in workspace settings.

Step 2: Set Up Kiosk Mode

On shared apparaten, employees clock in and out using a PIN or QR code.

Zo ziet het eruit:

✓ Controlepunt: The attendance table lists arrival, break, and total work hours per person.

Step 3: Review the Numbers

Spot missing entries, long breaks, and overtime at a glance.

How to Use Clockify Project Planner and Scheduler

Projectplanning en -schema's lets you plan assignments and visualize team capacity.

Hieronder leggen we stap voor stap uit hoe je het gebruikt.

Stap 1: Een project aanmaken

Add a client, pick a color, and set the project as public or private.

Step 2: Add Estimates

Set time or budget estimates so progress stays visible against deadlines.

Zo ziet het eruit:

✓ Controlepunt: Team schedules show who works on what, and when.

Step 3: Assign the Work

Drag assignments across the timeline to balance resources between teams.

Hoe u Clockify-facturering kunt gebruiken vanuit de geregistreerde tijd.

Invoicing from Tracked Time lets you turn billable hours and expenses into professional invoices.

Hieronder leggen we stap voor stap uit hoe je het gebruikt.

Step 1: Set Hourly Rates

Set hourly rates for projects or team members for accurate billing.

Step 2: Create the Invoice

Pick a client, then import their unbilled time and expenses.

Zo ziet het eruit:

✓ Controlepunt: Line items appear with hours, rates, and amounts filled in.

Stap 3: Verzenden en volgen

Download the invoice as a PDF, send it, then mark it paid.

How to Use Clockify Time Off and Leave Manager

Tijdsbesteding en verlofbeheer lets you handle leave requests, approvals, and balances.

Hieronder leggen we stap voor stap uit hoe je het gebruikt.

Step 1: Create Policies

Define policies for vacation, sick days, and public holidays.

Stap 2: Vraag verlof aan

Team members pick a policy, choose dates, and add a note.

Zo ziet het eruit:

✓ Controlepunt: Pending requests wait in a queue for a manager’s approval.

Step 3: Approve and Track Balances

Approve requests and watch balances update automatically.

How to Use Clockify Expense Tracker

Uitgaven bijhouden lets you log project costs and receipts next to tracked time.

Hieronder leggen we stap voor stap uit hoe je het gebruikt.

Step 1: Record an Expense

Pick a project, choose a category, and enter the amount.

Step 2: Attach Receipts

Snap receipts in the Clockify mobile app and attach them to each expense.

Zo ziet het eruit:

✓ Controlepunt: Each expense shows its project, amount, and receipt.

Step 3: Add Expenses to Invoices

Recorded expenses flow straight into invoices and reports.

Clockify Pro-tips en sneltoetsen

After testing Clockify for eight months, here are my best tips.

Toetsenbord sneltoetsen

These desktop app defaults can be changed in its settings.

Verborgen functies die de meeste mensen over het hoofd zien

• Auto tracker: Counts time spent on each web page and other apps — perfect when you jump between tools all day.
• Idle detection: The browser extension and desktop app both flag inactivity, with parameters you can customize.
• Begrip and Jira integrations: You need a Clockify account and a team first; Notion also requires the browser extension.

Veelgemaakte fouten bij Clockify die je moet vermijden

Mistake #1: Forgetting to start the timer

Mistake #2: Tracking everything to one project

Mistake #3: Ignoring billable rates

Probleemoplossing voor Clockify

Problem: The timer doesn’t sync between devices

Oorzaak: One app is offline, or you’re signed into different workspaces.

Repareren: Check your connection, then confirm every device uses the same workspace and account.

Problem: Idle time isn’t detected

Oorzaak: Idle detection only runs in the browser extension and desktop app.

Repareren: Install one of them, then adjust the inactivity parameters in settings.

Problem: A team member can’t see a project

Oorzaak: The project is set to private.

Repareren: Make it public, or add that user to the project’s access list.

📌 Opmerking: If none of these fix your issue, contact Clockify support or bladeren their help posts and tutorials.

Wat is Clockify?

Clockify is a free time tracker and timesheet app that lets teams track work hours across projects.

Think of it like a punch clock for the digital age — every task, timed and organized.

Bekijk dit korte overzicht:

Het omvat de volgende belangrijke kenmerken:

• Rooster: Fill in a whole week of work hours in one grid
• Kalender: See your day as visual time blocks and synced events
• Tijdregistratie: Record time with a live timer or add time manually
• Rapportbeheerder: Turn tracked time into summary, detailed, and weekly reports
• Aanwezigheidsmanager: See when employees clock in, take breaks, and leave
• Project Planning and Scheduling: Plan assignments and visualize team capacity
• Invoicing from Tracked Time: Turn billable hours and expenses into professional invoices
• Time Off and Leave Management: Handle leave requests, approvals, and balances
• Kostenregistratie: Log project costs and receipts next to tracked time

Voor een volledige recensie, zie onze Clockify-recensie.

Clockify-prijzen

Dit zijn de kosten van Clockify in 2026:

Gratis proefperiode: Yes — start with a free account, then test any paid plan before committing.

Geld-terug-garantie: Not advertised — monthly billing lets you cancel anytime.

To upgrade, click the Upgrade button on the home screen and pick annual or monthly billing.

💰 Beste prijs-kwaliteitverhouding: Pro — $7.99 per user unlocks scheduling, invoicing, and profit tracking.

Clockify versus alternatieven

Hoe verhoudt Clockify zich tot de concurrentie? Dit is het concurrentielandschap:

Snelle keuzes:

• Beste overall: Clockify — free for unlimited users, with cheap paid upgrades when you grow
• Beste budget: TrackingTime — low-cost seats for small teams
• Het meest geschikt voor beginners: Toggl — one-click timers with almost no learning curve
• Best for client billing: Harvest — invoices and expenses are its core strength

🎯 Alternatieven voor Clockify

Op zoek naar alternatieven voor Clockify? Dit zijn de beste opties:

• 🚀 Tijddokter: Adds screenshots, activity levels, and deeper monitoring for distributed teams that need accountability.
• 💰 Toggl: One-click timers, a friendly interface, and a generous free plan for up to five people.
• 🧠 Memtime: Captures every program automatically and offline, then turns that memory-jogging data into entries.
• 📊 Trackingtijd: Visual team timelines, attendance, and shared calendars in a clean, easy layout.
• 🎯 Tijdsgebonden: Pairs an eight-sided physical tracker with software, making time tracking a tactile habit.
• 💼 Oogst: Built around invoicing and expense tracking, with strong rapportage for client work.

Voor de volledige lijst, zie onze Clockify-alternatieven gids.

⚔️ Clockify vergeleken

Hieronder een vergelijking van Clockify met de concurrenten:

• Clockify versus Time Doctor: Clockify wins on price and free seats; Time Doctor wins for monitoring features.
• Clockify versus Toggl: Toggl feels simpler; Clockify gives you more admin features for less money.
• Clockify versus Memtime: Memtime wins on automatic capture; Clockify wins on team features and price.
• Clockify versus TrackingTime: Similar basics, but Clockify scales cheaper with unlimited free users.
• Clockify versus Timeular: Timeular’s hardware is fun; Clockify covers far more team workflows.
• Clockify versus Harvest: Harvest bills clients beautifully; Clockify does more overall for less.

Begin nu met het gebruik van Clockify.

Je hebt geleerd hoe je alle belangrijke functies van Clockify kunt gebruiken:

• ✅ Urenregistratie
• ✅ Kalender
• ✅ Tijdregistratie
• ✅ Rapportagebeheerder
• ✅ Aanwezigheidsmanager
• ✅ Projectplanning en -schema
• ✅ Facturering op basis van geregistreerde tijd
• ✅ Tijdsbesteding en verlofbeheer
• ✅ Uitgaven bijhouden

Volgende stap: Kies één functie en probeer die nu uit.

Most people start with the Timesheet.

Het duurt minder dan 5 minuten.

Veelgestelde vragen

Is Clockify echt gratis?

Yes. You can register a free account with unlimited users. Paid plans starting at $5.49 per user add approvals, invoicing, scheduling, and other admin features.

Can Clockify track time automatically?

Yes. The Auto tracker counts time spent on each web page or app, and the desktop timer can start whenever your computer becomes active.

Wat kan mijn baas zien op Clockify?

Admins see tracked entries, projects, and reports. Auto tracker data stays private on your device until you choose to add it as time entries.

Does Clockify work with Google Calendar?

Yes. Sync Google Calendar or Outlook, then start a timer from any calendar event or turn scheduled events into time entries.

Can I add time manually in Clockify?

Yes. Switch the tracker to manual mode and enter start and end times, or fill a whole week at once in the Timesheet.