How to Use Sembly: A Complete Guideline in 2025?

Feeling lost after a meeting, wondering what was decided or who’s doing what?

That’s a problem many of us face.

Juggling notes and trying to recall details can be a real headache, right? 

But what if there were a simple way to keep track of every important moment?

Ready to stop stressing about meeting notes and learn How to Use Sembly?

Getting Started

Ready to start using Sembly? It’s simple to get everything set up.

This guide will walk you through each step.

• Signing Up and Making Your Account
  • Go to the Sembly website.
  • Click “Sign Up.”
  • Enter your email and choose a password.
  • Follow the on-screen steps.
  • Confirm your email by clicking the link Sembly sends you.
  • Choose a plan (free or paid).
• Connecting Your Calendar
  • Link your calendar to Sembly AI.
  • This helps Sembly automatically find your meetings.
  • Connect calendars like Google Calendar or Outlook Calendar.
  • Click “Connect Calendar” in Sembly’s settings.
  • Permit Sembly to see your meeting schedule. This helps with automation.
• Connecting to Your Meeting Apps
  • Sembly works with tools like Zoom, Google Meet, and Microsoft Teams.
  • You might need to install a plugin or extension for your meeting app.
  • Find this option in Sembly’s settings.
  • Grant Sembly permission to access your microphone and record calls. This will allow the Sembly agent to work during your AI meeting.
• Basic Settings for You
  • In Sembly’s settings, pick your language for transcription.
  • Choose how Sembly sends you messages (emails or in-app alerts).
  • Set default rules for meetings.
  • For instance, you can tell Sembly always to invite Sembly to your calendar events.
  • You can also set it always to record your meetings.
  • You’ll see all your meeting details in one place.
  • Later, you can check analytics about your meetings. This helps you understand your workspace better.

Sembly’s Core Features

Sembly does a lot to help you with your meetings.

It works before, during, and after your calls. Let’s look at what it can do for you, the user.

1. Before Your Meeting: Getting Ready

• Scheduling Sembly to Join:
  • You can set Sembly to join your meetings automatically. This is usually best.
  • Or, you can manually invite Sembly to a specific meeting.
  • Just add the Sembly agent to your calendar invite.
  • What if Sembly doesn’t join? Double-check your calendar connection and meeting permissions.
• Setting Meeting Goals:
  • This step is helpful but not always required.
  • You can tell Sembly what your meeting is about.
  • Clear goals help Sembly make better summaries.

2. During the Meeting: Real-Time Help

• AI Transcription and Who Said What:
  • Sembly writes down everything said in the meeting as it happens. This is called transcription.
  • It tries to figure out who is speaking. This helps you know who said what.
  • This means you don’t have to write notes like crazy!
• Finding Important Parts and Action Items:
  • You can tell Sembly to mark important parts. Just say a special keyword.
  • Sembly is also smart. It can often find tasks or “action items” by itself.
  • For example, if someone says, “I’ll do X,” Sembly might mark it as an action item.

3. After the Meeting: Making Sense of It All

• Meeting Summaries (Sembly AI Meeting Notes):
  • After the call, Sembly gives you a summary.
  • This summary tells you the main topics, decisions made, and tasks.
  • It’s great for catching up if you missed a meeting.
• Tracking and Sharing Tasks:
  • You can look at all the action items Sembly found.
  • You can assign them to people and set due dates.
  • You can also send these tasks to other tools you use for project management.
  • Sembly helps you stay organized with these key items.
• Searching and Listening to What Was Said:
  • You can search through the full meeting transcripts.
  • Need to find something specific? Just type a keyword.
  • You can also click on any part of the text and listen to the audio from that moment.
  • This is perfect for checking details or remembering a specific discussion.
• Sharing and Working Together:
  • Easily share the summaries and transcripts with your team.
  • You control who can see what.
  • People can also add comments directly to the meeting record.

Using these features in the Sembly app boosts your productivity.

The post-meeting work becomes much simpler.

Keep an eye out for a Sembly update for even more improvements to your Sembly account.

Advanced Features for Enhanced Workflow

Sembly doesn’t just do the basics. It has some clever features that can make your work even smoother.

These tools help you get more from your meetings.

• Custom Words and Phrases:
  • Does your team use special words or acronyms? Sembly can learn them.
  • You can teach Sembly your company’s unique language.
  • This helps the Sembly agent join your calls and understand everything better.
  • It makes the transcribe feature more accurate for your specific talks.
• Sembly Meeting Numbers (Analytics):
  • Sembly can show you how your meetings are going.
  • It can tell you who talks the most. It also shows how long you spend on different topics.
  • This helps you spot ways to make your meetings faster and better.
• Connecting with Other Work Tools:
  • Sembly can work with other programs you use.
  • For example, it can sync with tools like Salesforce.
  • This means meeting notes can go straight into your customer records.
  • It helps you keep track of every deliverable and customer chat.
• Using Sembly for Different Kinds of Meetings:
  • Sales Calls: Sembly can help you remember what customers need. It can also track promises made.
  • Project Updates: It’s great for keeping track of progress. You’ll know about any problems and what’s next.
  • Client Chats: Every detail from client talks gets written down. This means nothing gets missed.
  • Team Catch-ups: Sembly makes sure everyone is on the same page. It helps with clear team communication.
  • After these meetings, the AI algorithm summarizes the meeting clearly, giving you the main points. This gives you a clear meeting context and outline, allowing you to summarize everything important quickly.

Tips and Best Practices

Want to get the most out of Sembly? Here are some simple tips to make it work even better for you.

• Make Your Sound Clear:
  • Use a good microphone if you can.
  • Try to have your meetings in a quiet place.
  • Less background noise means Sembly can hear you better.
  • Clear sound helps the algorithm summarize the meeting context more accurately.
• Speak Clearly and Not Too Fast:
  • Talk at a normal pace.
  • Try not to talk over other people.
  • When everyone speaks clearly, Sembly’s transcription is much better.
• Highlight Important Parts During the Call:
  • Don’t wait for Sembly to give you a summary.
  • You can mark important moments while the meeting is happening.
  • This helps Sembly know what’s most important to you.
  • It also makes it easier to view meeting details later.
• Check and Fix the Summaries:
  • Sembly is smart, but it’s not perfect.
  • Quickly read over the summary it creates.
  • Fix any small mistakes in the text. This makes sure everything is just right.
• Use Sembly for All Your Important Meetings:
  • Make using Sembly a regular habit.
  • The more you use it, the more time it saves you.
  • Explore how Sembly can automate parts of your work after meetings. This helps with workspace automations.
  • You can access everything easily through the web app.

Final Verdict

Meetings don’t have to be a drain. Sembly changes that.

It saves you time by taking notes and remembering all the important items.

Sembly gives you a clear summary of your meeting. It outlines it in one editable place.

This means all the details are in one editable document, easy to share and use.

It’s a simple way to make your meetings smarter and your work life easier.

Ready to try it? Head over to the Sembly webapp and sign up today!

Alternatives to Semby

Here are some other options, briefly explaining what they’re good for:

• Notion: A flexible workspace that combines notes, wikis, and databases. Its AI helps generate text, summarize documents, and brainstorm ideas directly within your pages.
• Fireflies: An AI meeting assistant known for accurate transcription across various platforms. It offers smart search, automated summaries, and can track action items from your meetings.
• ClickUp: A versatile project management tool that goes beyond just tasks. It includes features for documents, reminders, goals, and calendars, with AI capabilities for meeting notes and workflow automation.
• Capacities: A note-taking tool that focuses on “objects” (like people or projects) to help you structure your notes. It’s good for connecting ideas visually and building a personal knowledge graph.
• Taskade: An all-in-one workspace for teams, blending notes, tasks, and video chat for real-time collaboration. It’s great for quick projects and brainstorming.
• Notejoy: Designed for collaborative note-taking, making it easy to share notes and work together with threaded comments and different note views.
• Notta: An AI transcription tool that converts speech to text with high accuracy, supporting many languages. It’s primarily focused on efficient transcription for various audio and video files.
• Craft: A modern note-taking app that helps you create rich, linked documents. It’s known for its beautiful and intuitive interface, making it easy to create visually appealing content.
• MeetGeek: An AI meeting assistant that records video, transcribes discussions, and generates meeting summaries. It automatically highlights key moments so you don’t miss important details.
• Mem AI: A note-taking and knowledge management tool that uses AI to organize your notes and find information quickly. It focuses on connecting ideas and creating a “second brain.”
• Evernote: A long-standing note-taking app that helps you capture and organize all kinds of information, including text, images, and audio notes, across your devices.
• Microsoft OneNote: A digital notebook that’s part of the Microsoft Office suite. It offers a freeform canvas where you can mix text, images, and drawings, and it syncs across all your devices.

Frequently Asked Questions