⚡ Quick Verdict:
- Pricing: Expensify starts at $5/member/month. AutoEntry starts at $12/month.
- Best for: Expensify for the expense management process and reimbursement. AutoEntry for data extraction from invoices and bank statements.
- Key difference: Expensify helps employees submit and track expenses. AutoEntry captures other financial documents into accounting software.
- Our pick: Expensify for most users. It covers receipts, the Expensify Card, and reimbursement in one app.
Expensify and AutoEntry both promise to kill manual data entry.
But they are not chasing the same job.
Expensify is built to manage expenses and reimburse employees, while AutoEntry is built to extract data from invoices and statements.
So the right pick depends on the problem you want to fix, not on which name you have heard more often.
This guide breaks down both tools in plain language.
We look at what each one does well, where it falls short, what it costs, and which type of business gets the most from it.
By the end you should know whether you need an expense management platform, a data extraction engine, or a bit of both working together.
Overview
This Expensify vs AutoEntry comparison covers pricing, core features, and ease of use.
We also break down who each tool works best for, because Expensify and AutoEntry are built for different jobs.
Expensify is an all-in-one expense management platform that handles the full expense management process, from a photographed receipt to a paid reimbursement.
AutoEntry is a data extraction tool that pulls information from invoices, receipts, and bank statements and pushes it into your accounting software.
Knowing that split matters before you spend a dollar. If your main problem is staff submitting expense reports and waiting on reimbursement, Expensify is the better fit. If your main problem is manual data entry, where a bookkeeper retypes piles of paperwork into Sage or QuickBooks, AutoEntry is the tool that removes that effort. Many finance teams actually run both, letting each cover the work it does best.
Our writers spent hands-on time with both apps, and those notes appear in the “What Our Team Noticed” sections below. We also pulled from published specs, product documentation, and verified G2 reviews, plus the real-world feedback you will find in Expensify reviews and AutoEntry reviews across the web. Where users flag a weakness, such as billing confusion or slow processing during peak periods, we say so plainly.
Pricing is a recurring theme in both products. Expensify starts low at $5 per member each month but draws frequent criticism for unclear pricing and charges that surprise some customers. AutoEntry uses a flexible, credit-based model that starts around $12 per month, where different document types consume different numbers of credits. We cover both pricing structures in detail so you can match a plan to your real volume.
What is Expensify?
Expensify is an all-in-one expense management system. It helps people and teams manage expenses from one app, covering the full path from a photographed receipt to a paid reimbursement. You snap a photo of a receipt with your mobile phone, and SmartScan reads the receipt details in a few seconds.
Expensify makes expense reports almost automatic from there. When a receipt is scanned, the app can create an expense report without manual typing, then route it for approval. It also offers the Expensify Card, bill pay, and reimbursement, so a finance team can capture spending, approve it, and pay it back inside a single tool. It works for personal budgets and business use alike, and it supports global currency for international needs.
The product is widely praised for a user-friendly interface, quick mobile receipt scanning, and reimbursement workflows that move fast. Users often say tasks that once took hours now take minutes, which is a real win for busy accounting teams. It is a popular pick that helps small and mid-sized businesses keep expense reporting under control.
Here is a quick video walkthrough of how it works.
Expensify
Scan receipts, submit expenses, and reimburse your team. The Expensify Card and accounting software sync make it a strong pick for finance teams.
Expensify Pricing
Here is what Expensify costs in 2026. Let’s break it down.
| Plan | Price | Best For |
|---|---|---|
| Collect | $5/member/month | Small teams managing core expenses |
| Control | Starts at $9/member/month | Larger teams needing approval rules |
Pricing verified June 2026.
Free trial: Yes. Expensify offers a free trial so you can test the app before you pay.
Money-back guarantee: No standard refund. You can cancel before the next billing cycle to avoid more costs.
📌 Note: Expensify keeps a small number of plans, which makes setup simple. Pricing is per member, so costs grow as you add users.
⚠️ Warning: Some Expensify reviews flag billing surprises. Many users say pricing for pro features can cost more than expected, so read the plan details before you commit.
Key Benefits of Expensify
Here is what makes Expensify worth a look:
- SmartScan capture: Photograph a receipt and Expensify can create an expense report. Receipt details are read and stored for you.
- Fast reimbursement: The app can reimburse employees or independent contractors. Many users get paid within a few days.
- The Expensify Card: A business credit card that links to your account. It can auto-match and code receipt transactions against bank statements.
- Accounting software sync: It connects with QuickBooks and Xero. You can export expense data to save time on reconciliation.
- Mileage and travel: You can log mileage and upload travel expenses. Tags and categories keep everything organized.
- Global payments: Expensify can reimburse people in their local currency. That helps any company with a global team.
What Our Team Noticed
Our writer signed up for Expensify and used it for everyday expense reports. Here is what stood out from that hands-on time: SmartScan handled clear receipts well and built reports on its own, while blurry photos occasionally needed a manual fix. The mobile app felt quick, and emailing receipts in for capture was painless. The one friction point was the admin side, where configuring approval settings and the dashboard took longer to learn than the simple front end suggested.
Expensify Pros & Cons
✅ Pros
- SmartScan reads receipts in a few seconds
- Friendly mobile, web, and desktop apps
- The Expensify Card automates reconciliation
- Reimburses employees and contractors fast
❌ Cons
- Admin settings can confuse new users
- Pricing for pro features feels unclear
- Support can be slow to respond by phone
What is AutoEntry?
AutoEntry is an AI-powered, cloud-based data extraction tool. It captures invoices, receipts, and bank statement data for you, and it is owned by Sage, which acquired it in September 2019. The tool uses optical character recognition to extract data accurately, reaching up to 99% accuracy on many documents.
It removes manual data entry from your bookkeeping routine and can save up to 90% of the time you would spend typing figures by hand. The system uses machine learning to remember the nominal codes and tax rules you assign to each supplier, so it gets smarter the longer you use it. Then it can auto publish that data to your accounting software, with batch processing for large stacks of paperwork.
AutoEntry is the market-leading data automation tool for accounting, and it suits all business types and any finance professional drowning in paperwork. It captures documents through a mobile app, by email, or from your desktop, and it converts scanned bank statements directly into CSV or accounting-ready formats. For firms moving toward fully digital tax systems, that mix of capture, accuracy, and auto publishing makes it a practical backbone.
Watch this short overview to see the workflow in action.
AutoEntry
Capture invoices, receipts, and bank statements with high accuracy. AutoEntry extracts line items and publishes data straight to your accounting software.
AutoEntry Pricing
AutoEntry pricing uses a credit-based model. Each plan gives you a monthly credit allowance.
| Plan | Price | Best For |
|---|---|---|
| Bronze | $12/month | Solo users with light paperwork |
| Silver | $23/month | Small businesses scaling uploads |
| Gold | $44/month | Busy bookkeepers and firms |
| Platinum | $98/month | High-volume document capture |
| Diamond | $285/month | Multi-client accounting practices |
| Sapphire | $450/month | Large firms with heavy volume |
Pricing verified June 2026.
Free trial: Yes. New users get trial credits to test data extraction before they pay.
Money-back guarantee: No refund, but the rolling monthly subscription lets you cancel any time.
📌 Note: Credits roll over for up to 90 days. This flexible pricing means unused credits are not wasted right away.
⚠️ Warning: Different document types use different amounts of credit. A purchase invoice with many line items can use more than a single receipt.
Key Benefits of AutoEntry
Here is what makes AutoEntry worth a look:
- High accuracy: AutoEntry is up to 99% accurate thanks to its OCR and machine learning. It extracts line items, not just totals.
- Bank statement conversion: It converts scanned bank statements into CSV or accounting-ready formats. This saves real effort for bookkeepers.
- Wide integration: AutoEntry connects with Sage, QuickBooks, and Xero. You can publish extracted data straight to your accounting software.
- Smart learning: The system remembers nominal codes and tax rules per supplier. It learns your categories over time.
- Flexible capture: Upload documents by mobile app, email, or desktop. Snap a photo of receipts on the go.
- Big time savings: AutoEntry can cut the time spent on data entry by up to 90% versus manual work.
What Our Team Noticed
Our writer signed up for AutoEntry and ran a batch of invoices and statements through it. Here is what stood out: most receipts and invoices came back in roughly two hours, and about 80% of bank statement data processed in around four hours. Larger batches were slower, sometimes stretching toward a full day during busy periods, so timing matters if you work to a tight deadline. Accuracy on PDF-to-CSV bank statement conversions was the highlight, though a few invoices still needed a small manual correction.
AutoEntry Pros & Cons
✅ Pros
- Up to 99% accurate data extraction
- Converts bank statements to CSV
- Extracts full line items from invoices
- Credits roll over for up to 90 days
❌ Cons
- Processing can lag on large batches
- A learning curve when setting up rules
- No reimbursement or expense reports for staff
Feature Comparison
Ready to dive into a detailed comparison of Expensify vs AutoEntry?
We’ll explore the key features that decide which tool fits your business. As you read, keep the core split in mind: Expensify is built to manage expenses and reimburse people, while AutoEntry is built to extract data and remove manual data entry. The table below gives you the quick view, and the sections after it dig into each feature with notes from our hands-on testing.
| Feature | Expensify | AutoEntry |
|---|---|---|
| Starting Price | $5/member/month | $12/month |
| Free Trial | ✅ | ✅ |
| Receipt Scanning | ✅ | ✅ |
| Expense Reports | ✅ | ❌ |
| Reimbursement | ✅ | ❌ |
| Bank Statement to CSV | ❌ | ✅ |
| Line Item Extraction | ❌ | ✅ |
| Business Credit Card | ✅ Expensify Card | ❌ |
| QuickBooks & Xero | ✅ | ✅ |
| Best For | Expense management | Data extraction |
1. Receipt Capture & Scanning
Expensify: You snap a photo and SmartScan reads the receipt. It can create an expense report from a single capture. Receipts are stored in the app so they stay in your pocket.
AutoEntry: It captures receipts, invoices, and other financial documents. You can upload by mobile app or email. AutoEntry then grabs the data and queues it for review.
2. Expense Reports
Expensify: This is the core job. Employees submit expenses and a manager can approve them. Completing an expense report takes minutes, not hours.
AutoEntry: It focuses on capture, not staff expense reports. It feeds clean data into your accounting software. The reporting lives in the connected accounting tool, not in AutoEntry.
3. Data Extraction & OCR Accuracy
Expensify: SmartScan pulls the key receipt details fast. It can misread a blurry receipt, so a quick review helps. The focus is speed for everyday expenses.
AutoEntry: Optical character recognition drives up to 99% accuracy. It can extract data down to individual line items. Some invoices may still need a small correction.
4. Bank Statement Processing
Expensify: It can match and code receipt transactions against your bank feed. But it does not turn raw bank statements into spreadsheets. That is outside its main job.
AutoEntry: It converts scanned bank statements directly into CSV. It can process about 80% of bank statement data in roughly four hours. This is a clear strength for accountants.
5. Accounting Software Integration
Expensify: It connects with QuickBooks and Xero. You can export expense data to cut reconciliation time. The connection keeps your books and your app in sync.
AutoEntry: It integrates with Sage, QuickBooks, and Xero. Because Sage owns it, the Sage link is tight. You publish extracted data straight to the books.
6. The Expensify Card & Payments
Expensify: The Expensify Card is a real business credit card. Swipe it and the app logs the expense in real time. It auto-matches transactions so there is less paperwork.
AutoEntry: There is no card and no employee payments. It is a data extraction tool, not a spending tool. If you need card control, Expensify is the clear choice.
7. Bill Pay & Invoicing
Expensify: You can pay bills and invoice customers from the same app. Payments and approvals live next to your expenses. This keeps a small finance team in one place.
AutoEntry: It manages bills as documents to capture, not payments to send. It can match invoices to monthly supplier statements. The actual payment happens in your accounting software.
8. Automated Publishing & Workflow
Expensify: Automated workflows route expense reports to the right manager. Approval rules trigger when a report is submitted, which can simplify sign-off. The ability to tag expenses to projects keeps team reporting clean, and built-in chat lets a team resolve questions fast.
AutoEntry: It can auto publish extracted data once you approve it. The system learns your rules so review gets faster. Batch processing handles many documents at once.
9. Global Reimbursements
Expensify: It can reimburse employees and contractors in their local currency. Reimbursement requests move quickly through the app. This suits employers with a global team.
AutoEntry: It does not handle reimbursement at all. It prepares data so your accounting software can pay people. For staff payouts, you still need a separate tool.
10. Dashboard & Detailed View
Expensify: The dashboard shows expenses, reports, and card spend together. You can track spending across your organization. Finance teams can review and approve from one screen.
AutoEntry: Its detailed dashboard tracks documents, credits, and clients. Accountants can manage many clients from one view. It shows what data is captured, published, or waiting.
11. Pricing & Cost
Let’s compare the pricing plans side by side.
| Plan | Expensify | AutoEntry |
|---|---|---|
| Entry | Collect — $5/member/month | Bronze — $12/month |
| Mid | Control — from $9/member/month | Silver — $23/month |
| Higher | — | Gold — $44/month |
| Volume | — | Platinum — $98/month |
| Firm | — | Diamond — $285/month |
| Top | — | Sapphire — $450/month |
Expensify: Pricing is per member, so a small team starts cheap. Costs scale as you add users. Two plans keep the choice simple for new buyers. That said, many users find the pricing structure confusing or expensive, particularly around pro features, and some reviewers feel the platform pushes its corporate credit card offerings harder than they would like. A few customers report charges they did not expect, so read the plan details before you commit a whole company.
AutoEntry: Pricing is per month and tied to credits. Light users start at $12 per month. Heavy firms pay more for higher volume, which is fair for a capture tool. Credits are the currency you spend to upload documents, and different document types use different amounts. For example, a single receipt costs fewer credits than a multi-page bank statement. Unused credits roll over and stay valid for up to 90 days, and you can downgrade or pause a plan at any time.
AutoEntry runs on a rolling monthly subscription you can cancel whenever you like, with no long-term contract required. Every plan includes a monthly credit allowance that sets how much data you can process, and the company offers custom packages for high-volume businesses and busy accounting firms. Because the model flexes with your workload, a seasonal business can scale credits up at year-end and back down in quiet months, keeping costs in line with real activity.
Different Scenarios
The right pick depends on your situation, not on a single feature count. The table and the notes below map common needs to the tool that handles each one best. Use it as a shortcut, then confirm the fit with a free trial on your own files.
| If You Need… | Choose | Why |
|---|---|---|
| Lowest entry price | Expensify | Starts at $5/member |
| Staff expense reports | Expensify | Built for reimbursement |
| Bank statement to CSV | AutoEntry | Converts statements directly |
| Line item extraction | AutoEntry | Pulls full invoice detail |
| A business card | Expensify | The Expensify Card |
| Beginner-friendly app | Expensify | Simple mobile setup |
💰 Your Budget
Expensify starts lower at $5 per member. AutoEntry starts at $12 per month with credit-based billing.
🔌 Your Tech Stack
Both connect to QuickBooks and Xero. If you run Sage, AutoEntry has the tightest link to your accounting software.
📝 Your Main Task
Pick Expensify to manage expenses and reimburse staff. Pick AutoEntry to extract data from invoices and statements.
🎓 Your Experience Level
Expensify is friendly for a first-time user. AutoEntry has a short learning curve when you set up extraction rules.
🆓 Free Trials and Demos
Both let you test before you pay. Run a real file through each one to see the fit for your business.
🛟 Support Options
AutoEntry reviews report 82% positive support, but some wait longer. Expensify leans on chat, which can be slow by phone.
Switching Guide
Already using one of these tools? Here is what to expect if you switch.
🔄 Switching from Expensify to AutoEntry?
✅ What you’ll gain:
- Bank statement conversion to CSV
- Full line item extraction from invoices
- Tighter Sage integration
❌ What you’ll lose:
- Staff expense reports and reimbursement
- The Expensify Card and card control
- Built-in approval chat
📋 How to switch:
- Export your stored receipts and data from Expensify
- Create an AutoEntry account and connect your accounting software
- Upload documents and set your extraction rules
🔄 Switching from AutoEntry to Expensify?
✅ What you’ll gain:
- Full expense management and reimbursement
- The Expensify Card for card spending
- A friendly app for employees
❌ What you’ll lose:
- Bank statement to CSV conversion
- Deep line item extraction
- Credit-based, flexible pricing
📋 How to switch:
- Export captured data from AutoEntry
- Create an Expensify account and invite your team
- Connect QuickBooks or Xero and set approval rules
What Our Review Didn’t Cover
This comparison focused on small businesses, bookkeepers, and finance teams. We did not test large enterprise rollouts or custom contracts. Our notes reflect the June 2026 versions, so features may change. If you process very high document volume each month, your results may differ from what we describe here. We also did not benchmark every accounting integration in depth, so if you rely on a niche platform, confirm support directly with each vendor before you commit a full team.
Final Verdict
| Category | Winner |
|---|---|
| 💰 Pricing | Expensify |
| 🧾 Expense Management | Expensify |
| 🤖 Data Extraction | AutoEntry |
| 🏦 Bank Statements | AutoEntry |
| 👶 Ease of Use | Expensify |
| 🔌 Integrations | Tie |
| 🏆 Overall Winner | Expensify |
🏆 WINNER: EXPENSIFY
Expensify wins 4 of 7 categories.
Best for: Expense management, employee reimbursement, and card spending.
Expensify and AutoEntry are two very different products. They only look similar because both capture receipts. Once you look past that surface overlap, they solve separate problems and rarely compete head to head for the same buyer.
Expensify is an expense management tool for teams that submit, approve, and reimburse expenses. It carries a strong rating from roughly 4,889 reviews, and users repeatedly praise the user-friendly mobile app, fast SmartScan, and automated credit card reconciliation that turns hours of admin into minutes. Easy email-based receipt forwarding and the ability to match and code receipt transactions against bank statements round out a tool that fits both personal and business use, with global currency support for international teams.
The honest caveats matter too. SmartScan can misread a receipt, so a quick manual check is wise, and Expensify draws steady criticism over customer support and billing. New admins sometimes find the settings and dashboard harder than the simple front end suggests. None of this sinks the product, but it does temper the picture for a large rollout.
AutoEntry is excellent if your main pain is manual data entry from invoices and bank statements. It is a market-leading, AI-powered capture tool that reports up to 99% accuracy through its optical character recognition, can save up to 90% of the time spent on manual entry, and lets accountants prepare a trial balance for an unlimited number of clients. The machine learning remembers nominal codes and tax rules per supplier, which makes it an ideal partner for the move to fully digital tax systems. Accountants who serve many clients will value its accuracy and credit-based plans.
For most businesses that need to manage expenses and pay people back, Expensify is the better all-around choice. If your work is mostly turning paperwork into clean accounting data, AutoEntry earns its place. And if you do both, pairing them, with AutoEntry feeding extracted data into the books and Expensify handling staff reimbursement, gives a small finance team real coverage without much extra effort.
More of Expensify Compared
Here is how Expensify stacks up against other competitors:
Expensify wins on: the Expensify Card, staff reimbursement, simpler per-member pricing
Dext wins on: deeper bookkeeping capture, supplier statement matching, accountant-first workflow
Expensify wins on: receipt scanning speed, mobile-first expense reports, the Expensify Card
QuickBooks wins on: full accounting ledger, invoicing depth, tax filing tools
Expensify wins on: dedicated expense workflow, card-linked tracking, fast reimbursement
Zoho Books wins on: end-to-end accounting, lower bundle cost, broad Zoho integration
More of AutoEntry Compared
Here is how AutoEntry stacks up against other competitors in the data capture space. Each rival leans a different way, so the best fit depends on whether you value price, processing speed, or the depth of supplier rules.
AutoEntry wins on: lower starting price, credit roll-over, tight Sage link
Dext wins on: faster average processing, broader supplier rules, expense submission for staff
AutoEntry wins on: line item depth, bank statement conversion, multi-client dashboard
Hubdoc wins on: free with Xero plans, simpler setup, auto-fetch from vendors
AutoEntry wins on: simple credit pricing, document capture focus, Sage ownership trust
Docyt wins on: real-time bookkeeping automation, revenue reconciliation, AI categorization at scale
Frequently Asked Questions
Is Expensify any good?
Yes. It is a popular expense management tool praised for receipt scanning and fast reimbursement. The main complaints are unclear pricing and slow support, so check the plan details first.
How much does Expensify cost per month?
The Collect plan is $5 per member each month. The Control plan starts at $9 per member each month. Pricing scales with the number of users you add.
Is Expensify good for small businesses?
Yes. The mobile app, SmartScan, and per-member pricing fit small teams well. It helps small and mid-sized businesses manage expense reporting without a big finance department.
How does AutoEntry work?
You upload invoices, receipts, or bank statements by app or email. AutoEntry uses OCR to extract data, including line items. You review it, then publish it to your accounting software.
Does AutoEntry work with QuickBooks?
Yes. AutoEntry integrates with QuickBooks, Xero, and Sage. Since Sage owns AutoEntry, the Sage connection is especially tight for firms already on that platform.
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