I Built 5 Projects with Taskade — 2026 Review

Is Taskade Worth It?

★★★★★ 4.1/5

Quick Verdict: Taskade is a solid AI-powered productivity tool for remote teams. It combines task management, note taking, and AI agents in one unified workspace. The free plan is generous. But it lacks advanced project management tools like monitoraggio del tempo. Best for small teams who want AI features without the complexity of ClickUp or Notion.

✅ Best For:

Remote teams who want AI agents, real time collaboration, and task management in one place

❌ Skip If:

You need advanced project management tools like time tracking, Gantt charts, or complex segnalazione

📊 Users	Thousands of teams worldwide	🎯 Best For	Remote team collaboration
💰 Price	$0 — $50/month	✅ Top Feature	Custom AI agents
🎁 Free Plan	Yes, generous free tier	⚠️ Limitation	No time tracking

How I Tested Taskade

Tired of juggling five different apps just to manage your team?

You use one app for tasks. Another for notes. A third for video chat. It’s a mess.

Enter Taskade.

In this Taskade review, I’ll show you what happened after 60 days of real use. You’ll learn the key features, pricing, and whether it’s right for you.

Taskade

Stop switching between a dozen apps. Taskade brings task management, note taking, AI agents, and video chat into one unified workspace. Build custom AI agents that automate tasks for your team. Free plan available to get started.

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Che cos'è Taskade?

Taskade is an AI-powered productivity tool that combines task management, project management, and note taking in one place.

Think of it like a Swiss Army knife for remote teams.

Here’s the simple version:

You create a workspace. Inside that workspace, you organize tasks, write notes, and chat with your team.

Taskade AI helps you automate workflows and create custom AI agents. These agents can learn from your dati and handle repetitive tasks for you.

The tool focuses on real time collaboration. Your whole team stays on the same page.

Unlike most project management apps and note taking tools, Taskade puts AI agents front and center.

Chi ha creato Taskade?

John Xie (AMMINISTRATORE DELEGATO), Dionis Loire, E Stan Chang (CTO) started Taskade in 2017.

The story: They were a remote team frustrated by switching between too many apps. So they built one tool to replace them all.

Today, Taskade has:

• Graduated from Y Combinator (Summer 2019 batch)
• Raised $5M+ in seed funding from Grishin Robotics and YC
• A growing team based in San Francisco

The company is backed by investors from Google, Facebook, and Riot Giochi.

I principali vantaggi di Taskade

Here’s what you actually get when you use Taskade:

• Save Hours Every Week: Taskade AI lets you automate tasks that eat up your time. Custom AI agents handle repetitive tasks so you focus on real work.
• One Tool Instead of Five: Task management, note taking, video chat, mind maps, and project planning all live in one unified workspace. No more app switching.
• Keep Your Team on the Same Page: Real time collaboration means everyone sees changes immediatamente. Assign tasks, set due dates, and track progress together.
• AI Does the Heavy Lifting: Taskade AI agents can create workflows, organize tasks, and generate project outlines. They learn from your files and web links for dynamic knowledge.
• Work From Anywhere: Cross platform compatibility means you get the same experience on Mac, Windows, iOS, and Android. Your work syncs across every device.
• Start for Free: The free plan is generous enough for personal projects and small teams. You can try Taskade before spending a dime.
• Personalizza tutto: Hundreds of templates help you start fast. Create custom workflows that match how your team actually works.

Best Taskade Features

Here are the standout features that make Taskade worth your attention.

1. Generatore di aree di lavoro personalizzate

This is where Taskade shines as a project management tool.

You type a prompt. Taskade AI builds a complete workspace for you. It creates task lists, sub tasks, and project outlines in seconds.

Il flusso di lavoro generatore saves hours of setup time. I used it for content creation projects and it built out my entire editorial calendar.

You can also connect Taskade to your favorite tools through the workspace.

2. Creare agenti di intelligenza artificiale

This is Taskade’s most powerful tool.

You can build custom AI agents that learn from your files, web links, and live data. These agents provide valuable insights based on your specific needs.

I created an AI team for brainstorming ideas and another for managing projects. The AI chat feature lets you talk to your agents like a real teammate.

It’s like having an AI team that works 24/7.

3. Assistente AI Outliner

Writing from scratch is painful. The AI outliner fixes that.

Give it a topic. It creates a full outline with headings, sub tasks, and action items. Perfect for meeting notes, project planning, and content creation.

I used it for brainstorming ideas with my team. It turned messy thoughts into organized task lists in seconds.

This is one of the advanced features that project managers love.

4. Automazioni potenti

Taskade lets you automate workflows with simple triggers and actions.

Think “If this, then that” logic. When a task is completed, it can create a new one. When a due date passes, it sends a reminder.

You can create workflows that connect to Google Sheets, Slack, and WordPress. Taskade integrates with dozens of other tools to automate tasks across your stack.

This is task automazione at its best for small teams.

5. Integrazione con Google Calendar

Taskade connects to Google Calendar so you never miss a deadline.

Your tasks and due dates sync automatically. You can see everything in one view.

This feature is perfect for project managers who manage multiple projects across teams. It keeps your to do lists and calendar in sync.

You can also connect to Google Drive for file access.

6. Lettore del sito

This is a hidden gem in Taskade’s AI features.

Paste any URL. Taskade reads the page and creates a summary. It pulls out key points and turns them into tasks or notes.

I used it to research competitors. It saved me hours of reading and note taking.

Your AI agents can use web links as dynamic knowledge sources for smarter responses.

7. Bacheca Kanban

Taskade offers multiple project views. The Kanban board is my favorite.

Drag and drop tasks between columns. See your workflow at a glance. It’s perfect for managing projects visually.

You also get mind maps, org charts, calendar views, and list views. Teams can visualize projects in the way that works best for them.

8. Calendario Taskade

The built-in calendar shows all your tasks and deadlines in one view.

You can assign tasks to team members with due dates right from the calendar. Recurring tasks show up automatically.

This helps you organize tasks and manage multiple projects without leaving Taskade.

9. Riepilogo documenti AI

Upload any document. Taskade AI reads it and gives you a summary.

It pulls out action items, key decisions, and important details. Perfect for long meeting notes or complex tasks.

This feature helps enhance productivity by turning long documents into clear, short summaries you can actually use.

Prezzi Taskade

Piano gratuito: Yes — includes basic task management features, limited AI credits, and a few workspaces.

Garanzia di rimborso: Taskade offers a free plan so you can try before you buy.

📌 Nota: Annual billing saves you money. The Pro plan drops to about $8/month when paid yearly.

Is Taskade Worth the Price?

For what you get, Taskade offers solid value. The free plan alone beats many paid note taking tools.

At $10/month, the Pro plan gives you enough AI features and storage for most individuals.

You’ll save money if: You currently pay for separate task management, note taking, and collaboration apps. Taskade replaces all three.

You might overpay if: You only need a simple to do list app. The advanced features won’t matter to you.

Taskade Pros and Cons

✅ What I Liked

❌ What Could Be Better

Is Taskade Right for You?

✅ Taskade is PERFECT for you if:

• You work on a remote team that needs seamless communication and collaboration
• You want to automate tasks with custom AI agents
• Hai bisogno di un app per prendere appunti that also handles project management
• You want unlimited workspaces for managing projects across teams

❌ Skip Taskade if:

• You need advanced project management tools like time tracking or Gantt charts
• You want a complex CRM or enterprise reporting system
• You prefer a tool focused only on note taking with deep formatting options

My recommendation:

If you’re a small team or libero professionista who wants AI-powered task management without the bloat of ClickUp, Taskade is the ultimate tool. Start with the free plan and upgrade when you need more AI credits.

Taskade vs Alternatives

How does Taskade stack up? Here’s the competitive landscape:

Quick picks:

• Best overall: Notion — most complete workspace with deep note taking and databases
• Best budget option: ClickUp — generous free plan with advanced project management tools
• Best for AI agents: Taskade — no other tool matches its custom AI agent features at this price
• Best for meetings: Sembly — focused AI meeting notes and transcription

🎯 Taskade Alternatives

Looking for Taskade alternatives? Here are the top options:

• 🧠 Sembly: AI meeting assistente that records, transcribes, and generates smart summaries from your calls.
• 🌟 Nozione: The most popular all-in-one workspace for notes, databases, wikis, and project tracking.
• ⚡ Lucciole AI: Records and transcribes meetings with powerful search across all your conversations.
• 🔧 ClickUp: Feature-rich project management app with time tracking, Gantt charts, and AI features.
• 🎨 Capacità: Beautiful personal knowledge management tool with a unique object-based approach.
• 👶 Notajoy: Simple and clean team note taking tool that’s easy to learn and use quickly.
• 🚀 Nota: Fast AI transcription tool that works in 58 languages with real-time recording.
• 💰 Mestiere: Beautiful document editor with native Apple integration and offline support.
• 🧠 MeetGeek: AI meeting assistant that auto-records, transcribes, and highlights key moments.

⚔️ Taskade Compared

Here’s how Taskade stacks up against each competitor:

• Taskade contro Sembly: Taskade is a full workspace. Sembly focuses only on meeting notes and transcription.
• Taskade vs Notion: Notion has deeper note taking features. Taskade wins on AI agents and real time collaboration.
• Taskade vs Fireflies AI: Fireflies is a meeting tool only. Taskade handles the full project management workflow.
• Taskade contro ClickUp: ClickUp has more advanced project management tools. Taskade is simpler with better AI agents.
• Taskade vs Capacità: Capacities is for personal use. Taskade is built for team collaboration.
• Taskade contro Notejoy: Notejoy is just notes. Taskade offers tasks, notes, AI, and project management together.
• Taskade contro Notta: Notta is a transcription tool. Taskade is a complete productivity platform with AI agents.
• Taskade contro Craft: Craft is a beautiful editor for Apple users. Taskade works on all platforms with more features.
• Taskade contro MeetGeek: MeetGeek handles meetings only. Taskade manages your entire project workflow.

My Experience with Taskade

Here’s what actually happened when I used Taskade:

The project: I managed 5 client projects with a team of 4 people. We used Taskade for task management, meeting notes, and brainstorming ideas.

Timeline: 60 days of daily use.

Risultati:

What surprised me: The AI agents were smarter than I expected. After feeding them our project docs, they started suggesting task breakdowns that actually made sense.

What frustrated me: Not gonna lie, the automation setup took me a while to figure out. The interface for dynamic workflows could be more user-friendly.

Would I use it again? Yes. For small teams managing projects and personal projects, Taskade hits the sweet spot between power and simplicity.

Considerazioni finali

Get Taskade if: You want an AI-powered unified workspace for your remote team that replaces multiple apps.

Skip Taskade if: You need advanced project management tools with time tracking and Gantt charts.

My verdict: After 60 days, I’m sold on Taskade for small teams. The custom AI agents and real time collaboration are the best I’ve seen at this price point.

Taskade is the ultimate tool for enhancing efficiency if you want AI and simplicity over complexity. It’s an AI powered workspace built for modern teams.

It won’t replace ClickUp for managing complex tasks. But for most teams, it’s more than enough.

Rating: 4.1/5

Domande frequenti

What is Taskade used for?

Taskade is a productivity tool for task management, project management, and note taking. It helps remote teams organize tasks, automate workflows, and collaborate in real time. You can create custom AI agents, build mind maps, and manage multiple projects in one unified workspace.

Is Taskade worth it?

Yes, Taskade offers great value for small teams and individuals. The free plan is generous. The Pro plan at $10/month gives you access to AI agents, unlimited workspaces, and automation features. If you use multiple apps for tasks, notes, and chat, Taskade can replace them all and save you money.

Is Taskade AI free?

Taskade offers a free plan that includes basic AI features. You get limited AI credits each month. For full AI access, including custom AI agents and advanced automation, you’ll need the Pro plan at $10/month. But the free plan is enough to test the AI features before upgrading.

Which is better, Taskade or Notion?

It depends on what you need. Notion is better for deep note taking, databases, and knowledge management. Taskade is better for AI agents, real time collaboration, and task automation. If you want powerful tools to automate workflows with AI, Taskade wins. If you want a personal wiki and database system, choose Notion.

Is Taskade AI safe?

Yes, Taskade takes sicurezza seriously. Your data is encrypted. The company is backed by Y Combinator, a respected startup accelerator. Taskade offers advanced team permissions so you control who sees what. For enterprise users, custom pricing plans include extra security features.