How to Use Notion: Your Ultimate Guideline in 2026?

Hướng dẫn nhanh

This guide covers every Notion feature:

• Bắt đầu — Tạo tài khoản và tìm hiểu những điều cơ bản
• Hướng dẫn sử dụng Notion AI — Draft, summarize and search across every page you own
• How to Use Notion Goal Tracker — Link tasks to projects and projects to long term goals
• How to Use Notion Meeting Notes — Transcribe calls and extract decisions in seconds
• Hướng dẫn sử dụng Lịch Notion — Put events and database deadlines on one timeline
• How to Use Notion Document Hub — Store notes and wikis as one source of truth
• How to Use Notion Enterprise Search — Search every page and connected app at once
• How to Use Notion Project Management — Run projects on boards, tables and timelines
• How to Use Notion Customizable Design — Style pages, icons and layouts to fit your setup
• Hướng dẫn sử dụng biểu mẫu Notion — Collect submissions directly into a database

Thời gian cần thiết: 5 phút cho mỗi phim

Cũng trong hướng dẫn này: Mẹo chuyên nghiệp | Những lỗi thường gặp | Khắc phục sự cố | Chạy | Các lựa chọn thay thế

Tại sao nên tin tưởng hướng dẫn này?

I have run my personal life and my writing work inside Notion for three years.

I tested every feature in this tutorial personally, including the advanced stuff most beginners skip.

I started with free Notion tutorials and YouTube videos, then paid for a Notion course to master Notion faster.

Creators like Thomas Frank publish free templates that are worth pulling apart as an example.

Notion is a no-code app that comes with a real learning curve.

Most people open Notion, create three pages, then quietly go back to their old tools.

That is a shame, because the whole thing clicks once you understand pages, blocks and databases.

Treat this as a beginner’s guide that still goes into depth on the advanced features.

Hướng dẫn này sẽ chỉ cho bạn cách sử dụng mọi tính năng chính, từng bước một.

Notion Tutorial

This complete How to Use Notion tutorial walks you through setup, databases, AI and the advanced features that turn a blank canvas into a life operating system.

Khái niệm

Run notes, tasks, projects and goals in one workspace. Notion AI drafts your writing and answers specific questions across every page. Start free — no credit card required.

THỬ NOTION NGAY →

ĐỌC TOÀN BỘ BÀI ĐÁNH GIÁ →

NOTION ALTERNATIVES →

Getting Started with Notion

Before touching any feature, finish this one-time setup.

Quá trình này mất khoảng ba phút.

Here is the personal setup I built while learning the basics:

Bây giờ chúng ta hãy cùng xem xét từng bước một.

Bước 1: Tạo tài khoản của bạn

Go to notion.com and click Get Notion free.

Sign up with email or Google, then pick personal or team use.

✓ Điểm kiểm tra: Kiểm tra của bạn hộp thư đến cho email xác nhận.

Step 2: Open Notion on Every Device

Notion runs in the browser, plus desktop and mobile apps.

Download the desktop app so search stays fast and offline pages load quickly.

Đây là hình ảnh minh họa:

✓ Điểm kiểm tra: Your sidebar shows a private section and a shared section.

Step 3: Learn Blocks and Pages

Create one page and type a slash to open the / command menu.

Add a heading, a to do list and a callout to see how blocks stack.

Every piece of content is a block, and you can rearrange blocks freely.

Hướng dẫn sử dụng Notion AI

Trí tuệ nhân tạo Notion lets you write, summarize and answer specific questions without leaving your notion workspace.

Dưới đây là hướng dẫn sử dụng từng bước.

Step 1: Open Notion and Press Space

Open Notion, start a new line, then press the spacebar to prompt AI.

Ask it to draft an outline, a blog post or a project plan in your own tone.

Step 2: Highlight Text to Refine It

Select any writing, then pick Improve, Simplify or Fix spelling and grammar.

Đây là hình ảnh minh họa:

✓ Điểm kiểm tra: A purple AI panel appears above your highlighted chữ.

Step 3: Ask Q&A for Specific Answers

Use Q&A to ask specific questions and get an answer sourced from your pages.

How to Use Notion Goal Tracker

Công cụ theo dõi mục tiêu lets you connect daily tasks to bigger projects so your whole life ladders up to one system.

Dưới đây là hướng dẫn sử dụng từng bước.

Bước 1: Tạo cơ sở dữ liệu mục tiêu

Create a new database called Goals with a table view.

Add properties for status, deadline and area of your personal life.

Step 2: Add Relations Between Databases

Add a relation property linking Goals to your Projects database.

Đây là hình ảnh minh họa:

✓ Điểm kiểm tra: Each goal row shows the projects attached to it.

Step 3: Add a Rollup for Progress

Add a rollup that counts completed tasks across every linked project.

How to Use Notion Meeting Notes

Cuộc họp Ghi chú lets you record a call, transcribe it and pull out action items automatically.

Dưới đây là hướng dẫn sử dụng từng bước.

Step 1: Type the /meet Command

Type /meet on a blank line to start recording a live meeting.

The / command menu lets you ngay lập tức add this block without hunting through menus.

Step 2: Let AI Transcribe the Call

Notion transcribes the conversation while you stay in the discussion.

Đây là hình ảnh minh họa:

✓ Điểm kiểm tra: A transcript block appears with a summary at the top.

Step 3: Review Summaries and Tasks

Check the generated summary, key decisions and extracted action items.

Hướng dẫn sử dụng Lịch Notion

Lịch Notion lets you see deadlines, events and database dates in the same place.

Dưới đây là hướng dẫn sử dụng từng bước.

Bước 1: Kết nối Lịch Google của bạn

Download Notion Calendar, then connect the accounts you already use.

Step 2: Link a Notion Database

Link any database that has a date property to show entries on the calendar.

Đây là hình ảnh minh họa:

✓ Điểm kiểm tra: Your tasks and meetings sit on one shared grid.

Step 3: Open Pages From an Event

Click any event to open the linked Notion page and its notes.

How to Use Notion Document Hub

Trung tâm tài liệu lets you keep notes, wikis and writing in one source of truth.

Dưới đây là hướng dẫn sử dụng từng bước.

Step 1: Create a Parent Page

Create a page named Docs to hold everything your team writes.

Everything in Notion is a page, and pages can nest inside other pages.

Step 2: Turn It Into a Wiki

Use the Turn into wiki option to add owners and verification dates.

Đây là hình ảnh minh họa:

✓ Điểm kiểm tra: A Home tab appears with owner and last-verified columns.

Step 3: Rearrange Blocks Freely

Drag blocks to reorder sections until the page reads the way you think.

How to Use Notion Enterprise Search

Tìm kiếm doanh nghiệp lets you search across your workspace and connected apps from one bar.

Dưới đây là hướng dẫn sử dụng từng bước.

Step 1: Add AI Connectors

Add AI Connectors for Slack, Google Drive or the tools your việc kinh doanh runs on.

Step 2: Search in Plain Language

Type a question rather than a keyword and let search read the context.

Đây là hình ảnh minh họa:

✓ Điểm kiểm tra: Results show sources from outside Notion as well as inside.

Step 3: Open the Cited Source

Click any citation to open the original page or file behind the answer.

How to Use Notion Project Manager

Quản lý dự án lets you run projects as powerful databases with boards, timelines and filters.

Dưới đây là hướng dẫn sử dụng từng bước.

Step 1: Create a Projects Database

Create a database and add status, owner and due date properties.

Databases are structured collections of pages you can view in several formats.

Step 2: Switch to a Board View

Add a board view grouped by status to work like a Kanban team.

Đây là hình ảnh minh họa:

✓ Điểm kiểm tra: The same projects appear as cards, rows and calendar entries.

Step 3: Save a Linked Database View

Add linked database views so the same data appears on other pages, filtered.

How to Use Notion Customizable Designer

Thiết kế tùy chỉnh lets you shape a blank canvas into a workspace that matches how you think.

Dưới đây là hướng dẫn sử dụng từng bước.

Step 1: Add Icons and Covers

Hover the page title and add an icon plus a cover image.

Step 2: Build a Column Layout

Drag blocks beside each other to create a two-column daily dashboard.

Đây là hình ảnh minh họa:

✓ Điểm kiểm tra: Your dashboard shows priorities above the fold.

Step 3: Hide Detail in Toggles

Move reference material into toggle blocks so the page stays scannable.

Hướng dẫn sử dụng biểu mẫu Notion

Biểu mẫu Notion lets you collect responses that land straight inside a database.

Dưới đây là hướng dẫn sử dụng từng bước.

Step 1: Create a Form From a Database

Open a database and choose the Form view to start building.

Step 2: Map Fields to Properties

Match each question to the database property that should store the answer.

Đây là hình ảnh minh họa:

✓ Điểm kiểm tra: A test submission appears as a new row instantly.

Step 3: Share the Public Link

Publish the form and share the link with your team or customers.

Notion Pro Tips and Shortcuts

After three years of daily use, these are the shortcuts that matter.

Phím tắt

Những tính năng ẩn mà hầu hết mọi người bỏ lỡ

• Custom AI blocks: Embed one inside a database template so a summary writes itself when the page opens.
• Synced blocks: Edit a policy once and every page showing it updates in the same place.
• Notion formulas: Build a days-until-deadline field so your dashboard sorts itself.
• Custom agents: Route new requests or generate action plans for your team automatically.

Notion Common Mistakes to Avoid

Mistake #1: Building the Perfect System First

Mistake #2: Creating a New Database for Everything

Mistake #3: Treating Notion AI as a Search Box

Notion Troubleshooting

Problem: Notion Feels Slow to Load

Gây ra: One page holds hundreds of blocks or several unfiltered database views.

Sửa chữa: Split long pages into sub-pages and add filters so each view loads fewer rows.

Problem: Notion AI Gives Vague Answers

Gây ra: The prompt is broad, or the source pages are thin and poorly named.

Sửa chữa: Name pages clearly, then ask for a defined format, such as five bullets with owners.

Problem: A Relation Shows No Options

Gây ra: The relation points at the wrong database, or a filter hides the rows you expect.

Sửa chữa: Open the property settings, confirm the target database, then clear the view filter.

Problem: Shared Pages Are Not Visible

Gây ra: The page sits in your private section instead of a teamspace.

Sửa chữa: Move it into a teamspace, then check sharing permissions for each person.

📌 Ghi chú: Nếu không có giải pháp nào trong số này khắc phục được sự cố, hãy liên hệ với bộ phận hỗ trợ của Notion.

Khái niệm là gì?

Khái niệm is an all-in-one workspace that combines notes, tasks, projects and wikis in one app.

Think of it as a set of Lego blocks for your working life.

Everything is a page, every page is made of blocks, and databases turn pages into structured data.

You can organize all the things you track — notes, tasks, projects, finances and routines — inside one system.

Hãy xem đoạn video tổng quan ngắn này:

Nó bao gồm các tính năng chính sau:

• Trí tuệ nhân tạo Notion: Writing help, Q&A and autofill built into the app you already open daily
• Công cụ theo dõi mục tiêu: Relations that tie tasks, projects and goals into one connected system
• Ghi chú cuộc họp: Live transcription that turns conversations into structured notes and follow-ups
• Lịch Notion: A calendar app that merges your schedule with dated database entries
• Trung tâm tài liệu: Nested pages and wikis that replace scattered documents and folders
• Tìm kiếm doanh nghiệp: One search bar covering Notion pages plus Slack and Google Drive
• Quản lý dự án: Database views that switch between board, table, calendar and timeline
• Thiết kế tùy chỉnh: Covers, icons, columns and toggles that make pages readable at a glance
• Các dạng biểu mẫu: Native forms that write every response into a Notion database row

Để xem đánh giá đầy đủ, hãy xem bài viết của chúng tôi. Notion review.

Here is the short version: Notion replaces four apps with one workspace you shape yourself.

Định giá Notion

Here’s what Notion costs in 2026:

Dùng thử miễn phí: Yes — the free version never expires, and paid plans can be trialed.

Đảm bảo hoàn tiền: No formal guarantee, but you can cancel and keep read access.

Sinh viên: The Plus plan is free with a verified trường học Địa chỉ email.

The main difference between Plus and Business is unlimited Notion AI.

💰 Giá trị tốt nhất: Business at $20/user/month — it is the only plan with unlimited AI, which most heavy users end up wanting.

Notion vs Alternatives

How does Notion compare to the other tools in this category?

Lựa chọn nhanh:

• Tốt nhất tổng thể: Notion — one app for notes, databases and AI
• Ngân sách tốt nhất: Obsidian — free templates, plugins and offline files
• Phù hợp nhất cho người mới bắt đầu: Craft — fewer choices, faster to learn
• Best for task-heavy teams: ClickUp — deeper tự động hóa và báo cáo

🎯 Các lựa chọn thay thế cho Notion

Bạn đang tìm kiếm các lựa chọn thay thế cho Notion? Dưới đây là những lựa chọn hàng đầu:

• 🚀 ClickUp: Stronger native project management with built-in theo dõi thời gian, goals and sprint tools for teams that live in tasks all day.
• 🔒 Bất kỳ loại nào: Local-first and encrypted, so your personal data stays on your device instead of a company server.
• 📊 Phần kết: Doc-plus-spreadsheet hybrid with deeper formulas and packs for people who think in tables.
• 🎨 XTiles: Visual tile-based canvas that feels lighter than pages for planning, moodboards and simple notes.
• 🧠 Dung lượng: Object-based note taking built around ideas, people and books rather than folders.
• ⭐ Nghề thủ công: Beautiful writing app with excellent Apple apps and fast, distraction-free daily notes.
• 🔧 AFFiNE Pro: Open-source workspace merging docs and whiteboards, popular with developers who want self-hosting.
• 💰 Đá obsidian: Free markdown vault with backlinks and plugins for a second brain you fully own offline.

Để xem danh sách đầy đủ, vui lòng xem trang của chúng tôi. Các lựa chọn thay thế cho Notion hướng dẫn.

⚔️ Notion Compared

Here’s how Notion stacks up against each competitor:

• Notion so với ClickUp: ClickUp wins on task automation and reporting depth. Notion wins on flexible pages, notes and writing in the same place.
• Notion so với Anytype: Anytype wins on privacy and offline ownership. Notion wins on collaboration, templates and its far bigger community.
• Notion so với Coda: Coda wins on formulas and spreadsheet logic. Notion wins on page design, wikis and everyday usability for beginners.
• Notion so với XTiles: XTiles wins on quick visual planning. Notion wins on powerful databases, relations and long term system building.
• Khái niệm so với năng lực: Capacities wins on linking ideas by object type. Notion wins on projects, tasks and team collaboration features.
• Khái niệm so với Kỹ thuật: Craft wins on polish and writing feel. Notion wins on databases, AI and running an entire life operating system.
• Notion so với AFFiNE Pro: AFFiNE Pro wins on whiteboards and self-hosting. Notion wins on maturity, integrations and available learning resources.
• Ý tưởng so với Obsidian: Obsidian wins on offline speed and file ownership. Notion wins on structure, sharing and team-ready pages.

Start Using Notion Now

You learned how to use every major Notion feature:

• ✅ Trí tuệ nhân tạo Notion
• ✅ Công cụ theo dõi mục tiêu
• ✅ Ghi chú cuộc họp
• ✅ Lịch Notion
• ✅ Trung tâm tài liệu
• ✅ Tìm kiếm doanh nghiệp
• ✅ Quản lý dự án
• ✅ Thiết kế tùy chỉnh
• ✅ Biểu mẫu Notion

Bước tiếp theo: Pick one feature and try it today.

I suggest starting with Notion AI, because it does the heavy lifting on a blank page.

Chỉ mất chưa đến năm phút.

Then explore the possibilities one feature at a time, and keep what you actually open.

Câu hỏi thường gặp

Bạn sử dụng AI trong Notion như thế nào?

Press the spacebar on a new line to prompt AI, or highlight text to rewrite it. Use /meet for meetings and Q&A for specific questions.

Ứng dụng Notion AI có miễn phí không?

The free version includes limited AI trials. Unlimited Notion AI is bundled into the paid Business plan at $20 per user each month.

Học Notion có dễ không?

The basics take an hour. Pages, blocks and databases are simple. Formulas and relations take longer, so most beginners start with free templates.

Tôi sẽ dùng Notion để làm gì?

Notes, tasks, projects, goals, wikis, habit tracking and team collaboration. Many people run their personal life and their business in one workspace.

Liệu Notion có quá phức tạp cho mục đích sử dụng cá nhân?

Only if you over-build it. Start with one page and a to do list, then add databases when a real need appears.