Ever felt overwhelmed trying to keep your thoughts, tasks, and projects organized?
You’re not alone!
Two popular choices often come up: Taskade and Microsoft OneNote.
Both promise to help you stay on top of things, but they do it in very different ways.
Which one is right for you in 2025?
Let’s break down Taskade vs Microsoft OneNote.
Overview
We tried out both Taskade and OneNote.
We used them for notes, tasks, and planning.
This helped us see how they stack up against each other for everyday use.
Ready to simplify your work and enhance productivity? Try it now!
Pricing: It has a free plan. The premium plan starts at $10/yearly.
Key Features:
- AI Automation
- AI Agents
- Taskade AI
Over 100 million are already using Microsoft OneNote to streamline notes
Pricing: It has a free plan. Custom Pricing Plans are Available.
Key Features:
- Freeform Canvas
- Handwriting Recognition
- Microsoft 365 Integration
What is Taskade?
So, what is Taskade?
It’s a tool that helps teams work together.
Think of it as a smart workspace.
You can make to-do lists. You can manage projects.
It even helps with notes. It’s all in one place.
It works great for different kinds of teams.
Also, explore our favorite Taskade alternatives…
Ready to simplify your work and enhance productivity? Try it now!
Key Benefits
Taskade shines with its flexible structure. It adapts to how you work. Here are its best features:
- Mind mapping: Plan your ideas visually.
- Video conferencing: Chat with your team directly.
- Real-time collaboration: Work together on projects.
- Templates: Choose from 500+ ready-made templates.
- Cross-platform access: Use it on any device.
- AI assistant: Get help with writing tasks.
- Project views: See your work in 6 different ways.
- Customizable workflows: Set up tasks your way.
Pricing
Taskade offers a few plans. There’s a free option to start.
- Free Plan: $0/month
- Pro Plan: $10/month
- Team: $50/month
- Enterprise: Custom pricing
Pros
Cons
What is Microsoft OneNote?
So, what about Microsoft OneNote? It’s like a digital notebook.
You can jot down ideas anywhere on the page. It’s very freeform.
You can draw, type, and even record audio.
Also, explore our favorite Microsoft OneNote alternatives…
Ready to get organized? Over 100 million people are already using Microsoft OneNote to streamline their notes.
Key Benefits
OneNote has its special strengths:
- Freeform Canvas: Write or draw anywhere. It’s like endless paper.
- Handwriting Recognition: Converts notes to text. Great for pen users.
- Deep Microsoft Integration: Works seamlessly with Office. Perfect for existing users.
- Audio Recording: Embed voice notes directly. Capture meetings easily.
- Web Clipper: Save web pages quickly. Keep research organized.
Pricing
Custom Pricing
Pros
Cons
Feature Comparison
Ready to see how Taskade and OneNote stack up?
We’ll look at their main features.
This will help you decide which one is better for your needs.
1. Note-Taking
- Taskade: Great for simple notes and outlines. You can make checklists easily. It’s good for quick ideas.
- OneNote: Like a digital notebook. You can write anywhere on the page. It’s perfect for detailed notes, drawings, and web clips.
2. Task Management
- Taskade: Built for tasks. You can assign tasks, set due dates, and track progress. It’s very team-friendly.
- OneNote: Can do basic to-do lists. But it’s not a full task manager. You can mark things as done, but it lacks advanced features.
3. Collaboration
- Taskade: Designed for teams. Multiple people can work on the same project at once. Real-time updates are smooth.
- OneNote: Good for sharing notebooks. People can edit together. However, it’s not as strong for project-based teamwork as Taskade.
4. Organization
- Taskade: Uses workspaces, folders, and projects. It’s very visual. You can see your work laid out clearly.
- OneNote: Uses notebooks, sections, and pages. It’s like a binder. You can drag and drop notes easily.
5. Templates
- Taskade: Offers many templates. These help you start quickly with projects, meetings, or brainstorming.
- OneNote: Has some basic templates. But it’s more about creating your own layout. You build your pages from scratch.
6. Integrations
- Taskade: Connects with some other tools. It’s expanding its links to different apps.
- OneNote: Works well within the Microsoft ecosystem. It links easily with Word, Excel, and Outlook.
7. Offline Access
- Taskade: Works offline, and syncs when you’re back online. This is handy for working on the go.
- OneNote: Also works offline. Your notes sync when you connect to the internet again. You can always access your information.
What to Look For When Choosing an AI Note-Taking Tool?
When picking an AI note-taking tool, think about these key things:
- Accuracy of transcription: Does it accurately turn speech into text?
- Language support: Can it handle multiple languages if you need that?
- Summarization quality: How well does it pull out the most important points?
- Integration with your tools: Does it work with your calendar, CRM, or other apps?
- Ease of use: Is the tool simple to learn and use every day?
- Security and privacy: How does it protect your meeting data?
- Pricing model: Does it fit your budget and offer the features you need?
Final Verdict (Our Pick)
So, which one wins?
For most people needing notes and tasks, Taskade is our pick.
It is super easy to use.
It is great for managing projects.
It also works well with others.
If you just need detailed note-taking and drawing, OneNote might be better.
But for getting things done and working in teams, Taskade shines.
We dug deep into both. We used them daily.
You can trust our take on what truly works best.
We saw firsthand how Taskade simplifies work.
More of Taskade
We’ve compared Taskade with many other popular tools to help you see its place. Here’s a quick look at how Taskade stacks up:
- Taskade vs Sembly: Sembly focuses heavily on AI-driven meeting transcription and summaries. Taskade offers broader project and task management with built-in video calls.
- Taskade vs Notion: Notion AI excels at flexible document creation and deep databases. Taskade vs Notion AI shows Taskade is better for streamlined project management and team collaboration.
- Taskade vs Fireflies: Fireflies.ai is a dedicated AI meeting assistant for transcribing and summarizing calls. Taskade vs Fireflies.ai highlights Taskade as an all-in-one workspace.
- Taskade vs. ClickUp: ClickUp is a very comprehensive project management tool with many features. Taskade vs. ClickUp shows that Taskade is a lighter, more intuitive option for project management.
- Taskade vs Capacities: Capacities focuses on object-based knowledge management, linking ideas visually. Taskade vs Capacities reveals Taskade is designed for active task and project management.
- Taskade vs Notejoy: Notejoy offers fast, simple team notes and real-time collaboration. Taskade vs Notejoy shows Taskade provides more versatile project views and AI features.
- Taskade vs Notta: Notta specializes in accurate, real-time audio transcription. Taskade vs. Notta indicates that Taskade is a workspace for projects and tasks.
- Taskade vs Craft: Craft emphasizes beautiful, flexible documents for writing and organizing. Taskade vs Craft highlights Taskade’s strength in dynamic task management and team collaboration.
- Taskade vs MeetGeek: MeetGeek is an AI tool for meeting summaries and insights. Taskade vs MeetGeek shows Taskade is a full productivity suite for project execution.
More of Microsoft OneNote
Here’s how Microsoft OneNote stands out against other popular tools, highlighting its unique strengths:
- Microsoft OneNote vs Sembly: Sembly focuses on AI-powered meeting notes, offering smart summaries and action items from conversations.
- Microsoft OneNote vs Notion AI: Notion AI offers unmatched flexibility for building custom workspaces and generating content using AI.
- Microsoft OneNote vs Fireflies.ai: Fireflies.ai excels at automated meeting transcription and AI-powered summaries for quick insights.
- Microsoft OneNote vs Capacities: Capacities is great for personal knowledge management with interconnected “objects” and visual linking.
- Microsoft OneNote vs Notejoy: Notejoy excels in fast, simple digital note-taking and collaborative real-time note editing for teams.
- Microsoft OneNote vs Notta: Notta specializes in highly accurate AI transcription and summarization of spoken audio content.
- Microsoft OneNote vs Craft: Craft is known for creating beautiful, visually rich documents and offers strong design tools for notes.
- Microsoft OneNote vs MeetGeek: MeetGeek provides advanced AI meeting notes and personalized summaries focused on meeting intelligence.
- Microsoft OneNote vs Mem AI: Mem AI offers effortless organization through AI, automatically linking ideas for a dynamic knowledge base.
- Microsoft OneNote vs. Evernote: Evernote is strong for web clipping and organizing vast amounts of information, and it offers powerful search.
Frequently Asked Questions
Is Taskade good for project management?
Yes, Taskade is excellent for project management. It helps you organize tasks, set deadlines, and track progress easily. Its collaborative features make team projects smooth and efficient.
Can OneNote be used as a note-taking app only?
While OneNote excels as a versatile note-taking app, it can also handle basic lists and organization. It’s designed for capturing diverse information, from typed notes to drawings, making it more than just a simple text editor.
How does Taskade compare to ClickUp?
Taskade is simpler and more visually oriented for tasks and notes, while ClickUp is a robust, feature-rich platform ideal for complex project management and larger teams. Your choice depends on your specific needs for project management and simplicity.
Is OneNote a good alternative to Evernote?
Yes, OneNote is a strong alternative to Evernote. Both offer powerful note-taking and organization. OneNote integrates well within the Microsoft ecosystem, making it a solid choice, especially if you already use other Microsoft products.
Does Taskade offer automation features?
Taskade does offer some automation features, primarily through templates and recurring tasks, to streamline workflows. While not as extensive as dedicated automation platforms, it helps automate repetitive actions within your projects.
