How to Use Sembly: A Complete Guideline in 2026

Quick Start

This guide covers every Sembly AI feature:

• Aan de slag — Create account and basic setup
• How to Use AI Meeting Notes & Tasks — Get automatic notes from every call
• How to Use Accurate Transcriptions — Turn speech into searchable text
• How to Use Multi-Format Upload — Transcribe recordings from any source
• How to Use Multi-Language Support — Work with 45+ languages
• How to Use Analytics — Track meeting trends and team performance
• How to Use CRM Integration — Sync notes to HubSpot, Salesforce, and more
• How to Use Custom Integrations — Connect Sembly to your favorite apps
• How to Use Project Management — Turn meetings into action plans

Time needed: 5 minutes per feature

Also in this guide: Pro Tips | Common Mistakes | Probleemoplossing | Prijzen | Alternatieven

Why Trust This Guide

I’ve used Sembly AI for over 6 months and tested every feature covered here. This how to use Sembly tutorial comes from real hands-on experience — not marketing fluff or vendor screenshots.

Sembly AI is one of the most powerful AI meeting assistent tools available today.

But most users only scratch the surface of what it can do.

This guide shows you how to use every major feature.

Step by step, with screenshots and pro tips.

Sembly AI Tutorial

This complete Sembly AI tutorial walks you through every feature step by step, from initial setup to advanced tips that will make you a power user.

Sembly AI

Stop taking manual notulen van de vergadering forever. Sembly AI records, transcribes, and turns every call into action items and smart summaries in 45+ languages. Try free — no credit card required.

TRY SEMBLY AI NOW →

READ FULL REVIEW →

SEMBLY AI ALTERNATIVES →

Getting Started with Sembly AI

Before using any feature, complete this one-time setup.

It takes about 3 minutes.

Now let’s walk through each step.

Step 1: Create Your Account

Go to Sembly AI’s website at sembly.ai.

Click “Get Started Free” in the top right corner.

Sign up with your Google, Microsoft, or email account.

✓ Checkpoint: Controleer uw inbox for a confirmation email.

Step 2: Connect Your Calendar

Link your Google Calendar or Microsoft 365 calendar.

This lets Sembly auto-join your scheduled meetings.

Here’s what the dashboard looks like:

✓ Checkpoint: You should see your upcoming meetings listed in the dashboard.

Step 3: Set Your Meeting Preferences

Choose which meetings Sembly should auto-join.

Pick “All meetings” or select specific ones from your calendar.

Set your role (Project Manager, Sales, Marketing, etc.) for tailored insights.

How to Use Sembly AI Meeting Notes & Tasks

AI Meeting Notes & Tasks lets you get automatic summaries, action items, and deadlines from every call.

Here’s how to use it step by step.

Watch AI Meeting Notes & Tasks in action:

Now let’s break down each step.

Step 1: Start or Join a Meeting

Open Zoom, Google Meet, Teams, or Webex as usual.

Sembly’s agent joins automatically if your calendar is connected.

Step 2: Let Sembly Record the Call

Sembly records audio and identifies each speaker.

You don’t need to press any buttons.

Here’s what this looks like:

✓ Checkpoint: You should see the Sembly agent listed as a meeting participant.

Step 3: Review Your Meeting Notes

After the call ends, open your Sembly dashboard.

Click the meeting to see notes, tasks, decisions, and risks.

Each task includes an owner, description, and deadline.

How to Use Sembly AI Accurate Transcriptions

Accurate Transcriptions lets you turn every spoken word into searchable, editable tekst.

Here’s how to use it step by step.

Watch Accurate Transcriptions in action:

Now let’s break down each step.

Step 1: Let Sembly Record Your Meeting

Sembly captures audio from Zoom, Teams, Meet, or Webex.

It identifies speakers with Stem ID for accurate attribution.

Step 2: Open the Full Transcript

Go to your dashboard and click the meeting.

Select the “Transcript” tab to see the full text.

Here’s what this looks like:

✓ Checkpoint: You should see timestamped text with speaker labels.

Step 3: Search and Share the Transcript

Use the search bar to find any keyword in the transcript.

Click “Share” to send the transcript to your team.

How to Use Sembly AI Multi-Format Upload

Multi-Format Upload lets you transcribe recordings from any source, not just live meetings.

Here’s how to use it step by step.

Watch Multi-Format Upload in action:

Now let’s break down each step.

Step 1: Click Upload Recording

Go to your Sembly dashboard and click the upload button.

Sembly accepts MP3, MP4, WAV, AIFF, AAC, OGG, FLAC, and ASF files.

Step 2: Select Your File

Choose a file up to 500 MB and 5 hours long.

Drag and drop or bladeren your computer to select it.

Here’s what this looks like:

✓ Checkpoint: You should see a progress bar as the file uploads.

Step 3: Review the Transcription

Sembly processes the file and creates notes, tasks, and a transcript.

Open the processed recording to see all the AI-generated output.

How to Use Sembly AI Multi-Language Support

Ondersteuning voor meerdere talen lets you transcribe and summarize meetings in over 45 languages.

Here’s how to use it step by step.

Watch Multi-Language Support in action:

Now let’s break down each step.

Step 1: Set Your Meeting Language

Go to Settings and select your primary meeting language.

Sembly supports English, French, Spanish, German, Japanese, and 40+ more.

Step 2: Run Your Meeting as Normal

Sembly detects the language and transcribes in real time.

It can even handle mixed-language meetings with multiple speakers.

Here’s what this looks like:

✓ Checkpoint: You should see the transcript in the correct language.

Step 3: Get Summaries in Your Language

Sembly generates meeting notes based on the spoken language.

AI summaries currently default to English but the transcript stays multilingual.

How to Use Sembly AI Analytics

Analyses lets you track meeting trends, time spent, and team performance over time.

Here’s how to use it step by step.

Step 1: Open the Analytics Dashboard

Click “Analytics” in the left sidebar of your workspace.

The dashboard shows meeting volume, attendance, and time saved.

Step 2: Review Meeting Trends

Check how many meetings your team runs each week.

See which topics come up most across all conversations.

Here’s what this looks like:

✓ Checkpoint: You should see charts showing your meeting activity over time.

Step 3: Use Multi-Meeting AI Chat

Ask questions across your entire meeting history.

Type something like “What were the main blockers last quarter?”

Sembly pulls insights from multiple calls to answer.

How to Use Sembly AI CRM Integration

CRM Integratie lets you sync meeting notes and tasks directly to HubSpot, Salesforce, and other CRMs.

Here’s how to use it step by step.

Step 1: Connect Your CRM

Go to Settings > Integrations in your Sembly dashboard.

Select your CRM (HubSpot, Salesforce, Close, or others).

Authorize Sembly to access your CRM account.

Step 2: Map Meeting Data to CRM Fields

Choose which gegevens flows into your CRM (notes, tasks, deals, contacts).

Set up automatic syncing after each meeting.

Here’s what this looks like:

✓ Checkpoint: You should see Sembly listed as a connected app in your CRM settings.

Step 3: Verify the Sync

Run a test meeting and check your CRM for the new notes.

Confirm that tasks, action items, and contact details synced correctly.

How to Use Sembly AI Custom Integrations

Custom Integrations lets you connect Sembly to Slack, Asana, Trello, Jira, Google Drive, and more.

Here’s how to use it step by step.

Step 1: Open the Integrations Page

Go to Settings > Integrations in your Sembly dashboard.

Browse the list of native and Zapier-powered integrations.

Step 2: Connect Your Favorite App

Click “Connect” next to the app you want (Slack, Asana, Jira, etc.).

Authorize the connection and select what data to send.

Here’s what this looks like:

✓ Checkpoint: You should see the app listed as “Connected” in your integrations page.

Step 3: Set Up Automation Rules

Choose pre-saved workflow templates or create custom rules.

For example, auto-send meeting notes to a Slack channel after each call.

How to Use Sembly AI Project Management

Projectmanagement lets you turn meeting discussions into project plans, sprint backlogs, and task lists.

Here’s how to use it step by step.

Step 1: Open the AI Chat

Go to your meeting and click the AI Chat icon.

This is Semblian 2.0 — Sembly’s advanced AI engine.

Step 2: Generate a Project Plan

Type “Create a project plan from this kickoff meeting.”

Semblian builds a plan with scope, deliverables, and timelines.

✓ Checkpoint: You should see a structured document with tasks and deadlines.

Step 3: Export or Share the Plan

Export the plan to Word or PDF format.

Share it with your team directly or push tasks to Jira or Asana.

Sembly AI Pro Tips and Shortcuts

After testing Sembly AI for over 6 months, here are my best tips.

Toetsenbord sneltoetsen

Hidden Features Most People Miss

• Collecties: Group related meetings by project, client, or sprint so AI can pull insights across all of them at once.
• AI Artifacts: Ask Semblian to create proposals, bug reports, or performance reviews directly from meeting content.
• Role-Based Insights: Set your role in settings and Sembly tailors its recommendations to your job function.

Sembly AI Common Mistakes to Avoid

Mistake #1: Not Connecting Your Calendar

Mistake #2: Ignoring Voice ID Setup

Mistake #3: Only Using Basic Notes

Sembly AI Troubleshooting

Problem: Sembly Agent Doesn’t Join My Meeting

Cause: Your calendar isn’t connected or the meeting is set to “Do Not Record.”

Repareren: Go to Settings > Calendar and reconnect. Check that auto-join is enabled for the meeting type.

Problem: Transcript Shows Wrong Speaker Names

Cause: Voice ID isn’t enabled or hasn’t been trained with enough samples.

Repareren: Enable Voice ID in settings and let it learn from a few meetings. You can also manually correct speaker names.

Problem: Upload Processing Takes Too Long

Cause: The file is very large or in a less common format.

Repareren: Convert to MP3 or MP4 before uploading. Keep files under 500 MB and 5 hours.

📌 Opmerking: If none of these fix your issue, contact Sembly AI support.

Wat is Sembly AI?

Sembly AI is an AI meeting assistant tool that records, transcribes, and turns your meetings into actionable notes and tasks.

Think of it like having a smart assistant who attends every call, takes perfect notes, and organizes everything for you.

Watch this quick overview:

It includes these key features:

• AI Meeting Notes & Tasks: Auto-generates summaries, action items, decisions, and deadlines from every call.
• Nauwkeurige transcripties: Turns speech into searchable text with speaker identification in 45+ languages.
• Multi-Format Upload: Upload MP3, MP4, WAV, and other recordings for AI processing.
• Ondersteuning voor meerdere talen: Transcribe meetings in over 45 languages for global teams.
• Analysegegevens: Track meeting trends, team performance, and query across your meeting history.
• CRM-integratie: Sync notes and tasks to HubSpot, Salesforce, and other CRMs automatically.
• Aangepaste integraties: Connect to Slack, Asana, Jira, Google Drive, and more via native or Zapier integrations.
• Projectmanagement: Generate project plans, proposals, and AI Artifacts from meeting content.

For a full review, see our Sembly AI review.

Sembly AI-prijzen

Here’s what Sembly AI costs in 2026:

Gratis proefperiode: Yes — the Personal plan is free forever with limited features.

Geld-terug-garantie: Contact Sembly support for refund policies on paid plans.

💰 Best Value: Professional plan — unlimited meeting recording and full AI features for just $10/month.

Sembly AI vs Alternatives

How does Sembly AI compare? Here’s the competitive landscape:

Quick picks:

• Best overall: Sembly AI — AI-powered meeting notes with Artifacts and multi-meeting chat
• Best budget: Notta — solid transcription starting at $8.17/month
• Best for beginners: MeetGeek — clean interface with auto-highlights
• Best for sales teams: Fireflies AI — deep CRM integration and conversation intelligence

🎯 Alternatieven voor Sembly AI

Looking for Sembly AI alternatives? Here are the top options:

• 🚀 Vuurvliegjes AI: Records calls across Zoom, Meet, and Teams with powerful search and conversation intelligence for sales teams.
• 💰 Notta: Budget-friendly AI transcription tool with real-time notes and support for 58+ languages at a lower price point.
• 🎨 Begrip: All-in-one workspace that combines notes, docs, wikis, and project boards — great if you need more than meeting notes.
• ⚡ Klik omhoog: Full project management platform with built-in docs, goals, and whiteboards for teams who want everything in one app.
• 🧠 Mem AI: AI-powered note-taking that auto-organizes your knowledge and surfaces relevant info when you need it.
• 👶 MeetGeek: Simple AI meeting assistant with auto-highlights, summaries, and easy sharing for beginners.
• 🏢 Microsoft OneNote: Free note-taking tied to the Microsoft 365 ecosystem — best for teams already using Outlook and Teams.
• 🔧 Taskade: AI-powered workspace with tasks, mind maps, and real-time collaboration for remote teams.
• 🌟 Ambacht: Beautiful document editor with native iOS and Mac apps — ideal for creating polished, shareable notes.
• ⭐ Evernote: Classic note-taking app with web clipping, tagging, and search — reliable for personal knowledge management.
• 🎯 Capaciteiten: Object-based note-taking that links ideas, meetings, and people — built for knowledge workers.
• 💼 Notejoy: Fast, focused team notes with real-time collaboration — designed for teams that value speed and simplicity.

For the full list, see our Alternatieven voor Sembly AI guide.

⚔️ Sembly AI Compared

Here’s how Sembly AI stacks up against each competitor:

• Sembly AI vs Fireflies AI: Both record calls, but Sembly’s AI Artifacts and Semblian 2.0 go beyond notes into document generation.
• Sembly AI vs Notta: Notta is cheaper for basic transcription. Sembly wins on AI-powered analysis and CRM syncing.
• Sembly AI vs Notion: Notion is a full workspace but lacks meeting recording. Sembly focuses on turning calls into action.
• Sembly AI vs ClickUp: ClickUp excels at project management. Sembly excels at meeting intelligence and auto-generated tasks.
• Sembly AI vs Mem AI: Mem AI organizes personal notes with AI. Sembly focuses on team meeting workflows and shared insights.
• Sembly AI vs MeetGeek: MeetGeek is simpler to use. Sembly offers deeper AI features like multi-meeting chat and Artifacts.
• Sembly AI vs Microsoft OneNote: OneNote is free and familiar. Sembly adds automatic recording, transcription, and AI analysis.
• Sembly AI vs Taskade: Taskade is a productivity workspace. Sembly is a dedicated meeting assistant with smarter AI outputs.
• Sembly AI vs Ambacht: Craft creates beautiful documents. Sembly creates them automatically from your meeting recordings.
• Sembly AI vs Evernote: Evernote is a personal note organizer. Sembly is built for team meeting workflows and AI-driven insights.
• Sembly AI vs Capacities: Capacities links knowledge objects. Sembly turns live meetings into structured, shareable data.
• Sembly AI vs Notejoy: Notejoy is fast for team notes. Sembly automates the entire note-taking process with AI.

Start Using Sembly AI Now

You learned how to use every major Sembly AI feature:

• ✅ AI Meeting Notes & Tasks
• ✅ Accurate Transcriptions
• ✅ Multi-Format Upload
• ✅ Multi-Language Support
• ✅ Analytics
• ✅ CRM Integration
• ✅ Custom Integrations
• ✅ Project Management

Next step: Pick one feature and try it now.

Most people start with AI Meeting Notes & Tasks.

It takes less than 5 minutes.

Veelgestelde vragen

How to use Sembly AI?

Sign up at sembly.ai, connect your calendar, and let the Sembly agent auto-join your Zoom, Teams, or Google Meet calls. After each meeting, you’ll find AI-generated notes, tasks, and transcripts in your dashboard. You can also upload recordings for offline processing.

How does Sembly AI work?

Sembly AI joins your video calls as a virtual participant. It records the audio, transcribes it using speech-to-text AI, and then analyzes the transcript to extract meeting notes, action items, decisions, and risks. Semblian 2.0 can also generate documents like proposals and project plans from the content.

What is Sembly used for?

Sembly is used for automatic meeting recording, transcription, and AI-powered note-taking. Teams use it to capture action items, track decisions, sync notes to CRMs, and generate follow-up emails and project plans. It works with Zoom, Google Meet, Microsoft Teams, and Webex.

Is there a free AI notulist for meetings?

Yes. Sembly AI offers a free Personal plan that includes 60 minutes per month of recording and upload, AI meeting notes, AI tasks, and basic automations. It’s enough to test the tool, but most regular users will need the Professional plan for unlimited recording.

Is Sembly AI secure?

Yes. Sembly AI is SOC 2 Type II certified, GDPR-compliant, and adheres to HIPAA, PCI DSS, and FERPA standards. Enterprise plan users get additional security features like SSO, content isolation, and the guarantee that audiovisual content is not used for model training.

How much does Sembly cost?

Sembly AI has four plans: Personal (free), Professional ($10/month), Team ($20/month), and Enterprise (custom pricing). The Professional plan gives you unlimited meeting recording and access to Semblian 2.0 AI features. Annual billing saves you up to 30%.

How to use Sembly in Teams?

Connect your Microsoft 365 calendar to Sembly AI. Once linked, the Sembly agent automatically joins your Microsoft Teams meetings. After the call, you’ll find the full transcript, notes, and action items in your Sembly dashboard. No plugins or extensions needed.

Which AI is best for meeting notes?

Sembly AI stands out for teams that want more than just notes. It auto-generates action items, tracks decisions and risks, and creates full documents from meeting content. For simple transcription, Notta and Fireflies are strong options. For a full team workspace, Notion or ClickUp work well.

What is a Sembly agent?

A Sembly agent is the AI virtual participant that joins your meetings. It appears as an attendee in your call, records the audio, and processes it into transcripts, notes, and tasks. You can control which meetings it joins through your calendar settings in the Sembly dashboard.

How do I cancel my Sembly AI subscription?

Go to your Sembly dashboard, click Settings, then Billing. Select “Cancel Subscription” and follow the prompts. Your access continues until the end of your current billing period. Contact Sembly support directly if you have questions about refunds.