How to use Xero for Small Business in 2026?

Doing your own bookkeeping feels scary.

No one likes staring at messy spreadsheets or confusing numbers.

It wastes hours of your week. You worry about making math mistakes or missing a tax deadline.

You didn’t start a business to stress over akuntansi, but the work just keeps piling up.

You need a simple tool to fix this. This guide shows you exactly how to use Xero.

We break it down into easy steps.

You will be sending invoices and tracking cash in no time.

Let’s make your life easier.

Xero

Bergabunglah dengan 2 juta+ bisnis menggunakan Xero Perangkat lunak akuntansi. Jelajahi fitur pembuatan faktur yang canggih sekarang juga!

Coba Xero secara gratis. baca ulasan lengkap Alternatif Xero

Xero Tutorial

This quick guide shows you the ropes.

You can see exactly how the software works step-by-step.

Follow the actions on your own screen easily. Just pause if you need more time.

It is the best way to master the basics fast.

How to use Advanced Accounting

You might think akuntansi software is hard.

It isn’t. Usaha kecil owners need a clear picture of their money to grow.

Xero akuntansi software helps you plan better.

It handles bills, payroll, and tricky numbers.

You do not need to be an accountant to understand how Xero works.

The “Advanced” tab gives you deeper access to your finances.

Step 1: Find the Advanced Menu

Everything starts at your Xero dashboard.

• Look at the top blue menu bar.
• Click on Akuntansi.
• Choose Advanced from the dropdown list.
• You will see a list of special tools.

Step 2: Use Manual Journals

Sometimes you need to move numbers around to fix your reports.

• Click Manual Journals inside the Advanced menu.
• Hit the New Journal button.
• Type a note about why you are moving money.
• Pick the correct date.
• This keeps your balance sheet accurate.

Step 3: Manage Fixed Assets

Did you pay for a big computer or machine using your bank account? You need to track it.

• Go to the Advanced menu again.
• Click Fixed Assets.
• Select New Asset.
• Enter what you bought and the cost.
• Xero tracks the value over time.

This helps your cash flow look right without calling the bank.

How to use Multi-currency accounting

Do you sell services or products to customers in other countries?

Running a global bisnis itu sulit.

You need to understand your profit and loss clearly.

It helps you grow and cover all your financial bases.

You can discover new markets when the data is clear.

Follow these steps to use these features.

Step 1: Add a Foreign Currency

First, you must set up the money types.

• Find the options menu in Settings.
• Select “Currencies” to add new information.
• Check the list and pick the currency you need.
• This creates a link to live exchange rates.

Step 2: Assign Currency to a Contact

Now, update the details for your people.

• Go to Contacts to find the right person.
• Edit their profile date and billing info.
• Select the foreign currency for them.
• This ensures that all future items, like invoices, are correct.

Step 3: View Reports in different currencies

You need to watch your money every day.

• Go to Reports to see your transactions.
• You can reconcile foreign receipts easily.
• Switch the view to see the real value.
• This helps you avoid bad surprises.

Join other users who enjoy easy math.

Share this knowledge with your team. As you practice, your skills will improve.

You can even connect apps to explore more ways to track cash.

You will get a better experience the more you use it.

How to use Automatic invoicing

Chasing payments is the worst part of bisnis.

You should not have to type the same invoice every single month.

It wastes your time. You can set up a system to do the work for you.

It acts like a robot asisten.

Even your bookkeeper will love how much time this saves.

Step 1: Create a Repeating Invoice

Start by finding the right menu.

• Click on Business in the top menu bar.
• Select Invoices from the list.
• Click the arrow next to “New Invoice.”
• Select New Repeating Invoice to start.

Step 2: Set the Schedule

Now you tell Xero when to send the bill.

• Choose how often the invoice is sent (like Weekly or Monthly).
• Select the Start Date for the first bill.
• Choose Approve for Sending.
• This option emails the customer automatically.

Step 3: Enter Invoice Details

Finally, fill in what you are selling.

• Type in the customer name.
• Add the item details and price.
• Click Save.
• Xero will now send this bill on the dates you picked.

Alternatives to Xero

• Sage: Sebagai penyedia perangkat lunak manajemen bisnis yang terkenal, Sage menawarkan berbagai solusi akuntansi dan keuangan yang dapat berfungsi sebagai alternatif untuk modul manajemen keuangan Atera.
• Dext: Perangkat lunak ini berfokus pada otomatisasi ekstraksi data dari kwitansi dan faktur. Ini menghemat waktu entri data manual dengan mendigitalisasi dokumen Anda.
• Buku Zoho: Sebagai bagian dari rangkaian produk Zoho, ini adalah alat akuntansi yang andal untuk bisnis kecil hingga menengah. Alat ini membantu dalam pembuatan faktur, pelacakan pengeluaran, dan manajemen inventaris, serta merupakan alternatif yang baik bagi mereka yang membutuhkan alat keuangan yang komprehensif.
• Synder: Perangkat lunak ini berfokus pada sinkronisasi platform e-commerce dan pembayaran Anda dengan perangkat lunak akuntansi Anda. Ini merupakan alternatif yang berguna bagi bisnis yang perlu mengotomatiskan aliran data dari saluran penjualan ke dalam pembukuan mereka.
• Akhir Bulan yang Mudah: Alat ini dirancang khusus untuk menyederhanakan proses penutupan akhir bulan. Ini adalah alternatif khusus untuk bisnis yang ingin meningkatkan dan mengotomatiskan tugas pelaporan dan rekonsiliasi keuangan mereka.
• Docyt: Docyt, sebuah platform pembukuan berbasis AI, mengotomatiskan alur kerja keuangan. Platform ini merupakan pesaing langsung fitur pembukuan berbasis AI dari Atera, menawarkan data real-time dan manajemen dokumen otomatis.
• Teka-teki IO: Ini adalah perangkat lunak akuntansi modern yang dirancang untuk perusahaan rintisan. Perangkat lunak ini menggunakan AI untuk mengotomatiskan pembukuan dan memberikan wawasan keuangan secara real-time. Ini merupakan alternatif yang baik untuk perusahaan yang berkembang pesat dan menginginkan solusi sederhana berbasis teknologi.
• Segarkan Saya: Ini adalah platform manajemen keuangan pribadi. Meskipun bukan alternatif bisnis secara langsung, platform ini menawarkan fitur serupa seperti pelacakan pengeluaran dan faktur.
• Melambai: Ini adalah perangkat lunak keuangan gratis yang populer. Ini adalah pilihan yang baik untuk pekerja lepas dan usaha kecil untuk pembuatan faktur, akuntansi, dan pemindaian tanda terima.
• Mempercepat: Sebuah alat yang terkenal untuk keuangan pribadi dan usaha kecil. Alat ini membantu dalam penganggaran, pelacakan pengeluaran, dan perencanaan keuangan.
• Hubdoc: Perangkat lunak ini adalah alat manajemen dokumen. Perangkat lunak ini secara otomatis mengambil dokumen keuangan Anda dan menyinkronkannya ke perangkat lunak akuntansi Anda.
• Expensify: Platform ini berfokus pada manajemen pengeluaran. Sangat cocok untuk memindai tanda terima, perjalanan bisnis, dan membuat laporan pengeluaran.
• QuickBooks: Salah satu program perangkat lunak akuntansi yang paling banyak digunakan. QuickBooks adalah alternatif yang kuat yang menawarkan serangkaian alat lengkap untuk manajemen keuangan.
• Entri Otomatis: Alat ini mengotomatiskan entri data. Ini adalah alternatif yang baik untuk fitur pengambilan tanda terima dan faktur di dalam Atera.
• FreshBooks: Program ini sangat bagus untuk pembuatan faktur dan akuntansi. Program ini populer di kalangan pekerja lepas dan usaha kecil yang membutuhkan cara sederhana untuk melacak waktu dan pengeluaran.
• NetSuite: Sebuah rangkaian perangkat lunak manajemen bisnis berbasis cloud yang andal dan lengkap. NetSuite adalah alternatif bagi bisnis yang lebih besar yang membutuhkan lebih dari sekadar manajemen keuangan.

Perbandingan Xero

Kesimpulan

You have learned exactly how to use Xero to better manage your business.

We covered advanced akuntansi, multi-currency options, and automatic invoicing.

These tools might seem complex at first, but they are built to save you time.

You do not need to be a math expert to succeed here.

The software does the heavy lifting for you.

Don’t be afraid to log in and explore the dashboard today.

Try setting up just one repeating invoice to start.

Once you get the hang of it, you will wonder how you managed without it.

Take control of your finances right now.

Pertanyaan Yang Sering Muncul

More Facts about Xero

Penagihan dan Pembayaran

• Invoices: You can create clear, professional invoices. If a customer is late with payment, Xero can automatically send them an email reminder.
• Mendapatkan Bayaran: You can connect to PayPal or Stripe. This lets your customers pay you easily using different methods.
• Branding: You can add up your company logo and style to your invoices by going to Settings> Invoice Settings.
• Recurring Bills: If you have customers who frequently buy the same item, you can set up invoices that send automatically.

Bank Accounts and Money

• Bank Feeds: You can connect with your bank account to the software. This automatically pulls your spending and income data into Xero.
• Rekonsiliasi: Xero helps you match your bank records with your business records. It finds matches for you so you can approve them quickly.
• Laporan Harian: It is best to reconcile your bank transactions daily or weekly. This keeps your records correct.
• Dasbor: When you log in, you see a main screen (Dashboard) that shows exactly how much money you have right now.
• Find & Match: There is a specific tool called “Find & Match” that helps you sort out duplicate bank charges without doing it manually.

Managing Your Business

• Setup: When you sign up, you need to enter your business name, address, and tax information in the Organization Settings.
• Payroll: You can manage your employees’ pay in one place. This makes it easy to see how much your staff costs.
• Kontak: You can save a list of your customers and suppliers. This lets you see their history of bills and payments.
• Purchases: You can record and track all the bills and things your business buys.
• Laporan: You can run reports, such as a “Profit and Loss” statement, to see whether your business is making money.
• Chart of Accounts: You can also change the default list of categories to match exactly how your business spends and makes money.
• Tax Settings: Set your tax rules and choose the date your business year ends.

Users and Learning

• Inviting a Team: You can add other people to your account, like your accountant or bookkeeper, so that they can help you.
• Izin: When you invite people, you can choose exactly what they can see or do.
• Certification: Xero offers a program that lets you take a test to become a certified advisor.
• Classes: There are many courses and videos available to help you learn how to use the software.
• Aplikasi Seluler: You can download the Xero app on your phone to handle your money while you are away from your computer.