Capacities vs Notta: Which AI Note-Taking App is Best in 2025?

Feeling swamped by endless notes, ideas, and transcriptions?

You’re not alone. Many of us juggle multiple apps, trying to keep track of everything.

What if there were tools designed to make this easier, smarter, and more efficient?

But with so many features, how do you pick the right one for your needs?

This deep dive will examine Capacities vs Notta and help you understand the core differences between these powerful apps.

Overview

We tested both Capacities and Notta, using them for daily note-taking, meeting transcribing, and organizing ideas. 

This hands-on approach allowed us to see their strengths and weaknesses firsthand.

What is Notta?

Notta is your go-to AI assistant for all things audio.

Imagine having every meeting, lecture, or interview perfectly transcribed.

It’s super helpful for turning spoken words into text quickly.

Also, explore our favorite Notta alternatives…

Key Benefits

Notta has some really cool features that make it stand out:

• 58 languages are supported for transcription. This is amazing for global teams!
• It offers real-time translation for bilingual meetings.
• Get AI-powered summaries with chapters and action items.
• You can set up custom AI templates for your summaries.
• It has a built-in meeting scheduler. No more endless emails!
• The system offers 98% accuracy in clear audio.

Pricing

Notta has different plans to fit your needs:

• Free Plan: This plan is for individuals just starting out. You get 120 minutes of transcription per month. Each conversation can be up to 3 minutes long. You also get 10 AI summaries per month.
• Pro Plan: This is for professionals. It costs $8.17 per month when billed annually. You get 1,800 transcription minutes each month. Conversations can be up to 90 minutes. You also get 30 AI summaries.
• Business Plan: For teams who need more features. It costs $16.67 per month when billed annually. You get unlimited transcription minutes. Each conversation can be up to 5 hours. You also get 50 AI summaries.
• Enterprise Plan: This is for very large organizations. You need to contact Notta for custom pricing. It offers customized quotas and advanced features.

What is Capacities?

Capacities isn’t just another note-taking app.

It’s a unique space where you can connect your ideas like never before.

It helps you organize notes, media, and thoughts using an “object-based” system.

Also, explore our favorite Capacities alternatives…

Key Benefits

• Object-based structure for clear connections.
• Powerful graph view to visualize your knowledge.
• Content linking creates a network of information.
• Over 50+ content types to capture varied data.

Pricing

• Basic: Get started, basic features.
• Pro: $9.99/month
• Beliver: $12.49/month

Feature Comparison

Now that we’ve reviewed each tool, let’s compare its key features directly.

This will help you understand how they perform in real-world scenarios.

1. Core Purpose and Approach

• Capacities: This tool is all about knowledge management. It uses an object-based approach, where every piece of information is an object you can link. Think of building a connected web of ideas rather than a traditional folder structure. It’s a powerful note-taking solution focused on creation and connection.
• Notta: Notta’s core strength lies in AI-powered audio transcription and summarization. Its main goal is to convert spoken words into text, making meetings and interviews easily reviewable. It helps you summarize long audio quickly.

2. Note-Taking Experience

• Capacities: Offers a rich and flexible note-taking experience. You can mix text, images, videos, and even PDFs. Its unique object system allows for deep interconnection of ideas, making it a powerful note-taking app. You can create different types of content, making it highly customizable.
• Notta: While it provides basic note-taking alongside transcripts, its primary focus isn’t deep note organization. It excels at generating accurate text from audio. You can add simple notes or highlights to your transcripts.

3. AI Features

• Capacities: Includes an AI Assistant that helps with writing, brainstorming, and finding connections within your stored knowledge. It uses AI to enhance your productivity and help you discover insights from your network of notes.
• Notta: Its AI features are geared towards transcribing and summarizing. It boasts high accuracy in speech-to-text conversion. Using AI, you can quickly summarize meeting notes, identify action items, and even translate audio.

4. Organization and Structure

• Capacities: It uses an innovative object-based approach, where everything is an “object” (e.g., a person, a book, a project). These objects can be linked, forming a rich database of interconnected information. It’s designed for creating a personal knowledge management system.
• Notta: This tool focuses on organizing audio files and their transcripts. You can manage recordings and summaries in folders. It’s not designed as a comprehensive project management tool or a database like Capacities.

5. Meeting Integration and Management

• Capacities: It is not directly designed for real-time meeting transcription. While you can certainly take meeting notes within it, it doesn’t offer a bot to join your calls.
• Notta: Shines here as a dedicated meeting note assistant. It can join live meetings (Zoom, Google Meet, Microsoft Teams, Webex), transcribe them in real-time, and provide AI summaries. This automation saves a lot of time.

6. Collaboration

• Capacities: It is more tailored for individual knowledge management, but it does offer features for sharing content. While it can be collaborative, it’s not its primary strength compared to tools built specifically for team productivity.
• Notta: This tool allows for sharing transcripts and summaries with teams. You can collaborate on reviewing meeting content. It helps teams stay on the same page, especially when dealing with multilingual communication.

7. Integrations and Ecosystem

• Capacities: It is still growing its integration ecosystem, but it aims to be a central hub for knowledge management. It doesn’t focus on broad Microsoft ecosystem integrations.
• Notta: Integrates well with various video conferencing platforms and can export transcripts in formats like PDF. While it’s not a full Notion AI alternative for comprehensive workspace management, it works seamlessly to feed transcription data into other systems.²⁰ It’s designed to fit into your existing digital life. It’s very different from Microsoft OneNote, as OneNote offers a freeform canvas and direct drawing capabilities, while Notta focuses on spoken word to text.

What to Look for When Choosing an AI Note-Taking App?

• Core Need: Do you need deep knowledge organization (like Capacities) or robust transcription (like Notta)?
• AI Functionality: Are you looking for AI to help with writing/connections or primarily for transcribing/summarizing?
• Integration: How well does it integrate with your existing tools, such as meeting platforms or other productivity apps?
• Pricing Model: Does the free tier meet your basic needs, or are premium features essential for your workflow?
• Learning Curve: Are you willing to invest time in learning a complex system, or do you prefer immediate ease of use?
• Collaboration Needs: Will you be working alone or sharing notes and transcripts with a team?
• Offline Access: Is it important to access and work on your notes without an internet connection?
• Mobile Experience: How important is a fully functional mobile app for your daily use?

Final Verdict

So, which AI note-taking app wins this comparison? It really depends on your needs.

If you want powerful knowledge management.

Organizing every idea in one place and building a rich PKM system, Capacities is our pick. 

It’s fantastic for connecting your thoughts and daily notes uniquely.

But if you mainly need a tool for accurate transcription. 

We’ve used both extensively, and our insights come from real-world testing.

More of Capacities

Here’s how Capacities stands against some other popular alternatives, highlighting their standout features:

• Capacities vs Sembly: Sembly focuses on AI meeting notes, offering multi-language transcription and automated task management.
• Capacities vs Notion AI: Notion AI provides versatile workspace with powerful databases and extensive templates.
• Capacities vs Fireflies ai: Fireflies.ai offers automated meeting transcription, smart summaries, and detailed conversation intelligence.
• Capacities vs Clickup: ClickUp is a comprehensive project management tool with deep customization and team collaboration.
• Capacities vs Taskade: Taskade provides a unified workspace for tasks, notes, and video chat, promoting team collaboration.
• Capacities vs Notejoy: Notejoy excels at real-time team collaboration with fast, shared notes and quick search capabilities.
• Capacities vs Craft: Craft focuses on creating beautiful documents with block-based editing and seamless sharing.
• Capacities vs MeetGeek: MeetGeek specializes in AI-powered meeting summaries, automated transcriptions, and meeting insights.
• Capacities vs Mem AI: Mem AI offers AI-driven knowledge management with smart search and automatic note connections.
• Capacities vs Evernote: Evernote is a classic note-taker with powerful search, web clipping, and reliable offline access.
• Capacities vs Microsoft OneNote: Microsoft OneNote provides a freeform canvas, handwriting recognition, and deep Microsoft ecosystem integration.

More of Notta

Here’s how Notta stands against some other popular alternatives, highlighting their standout features:

• Notta vs Sembly: Sembly focuses on AI meeting notes, offering multi-language transcription and automated task management.
• Notta vs Notion AI: Notion AI provides versatile workspace with powerful databases and extensive templates.
• Notta vs Fireflies: Fireflies.ai offers automated meeting transcription, smart summaries, and detailed conversation intelligence.
• Notta vs Clickup: ClickUp is a comprehensive project management tool with deep customization and team collaboration.
• Notta vs Taskade: Taskade provides a unified workspace for tasks, notes, and video chat, promoting team collaboration.
• Notta vs Notejoy: Notejoy excels at real-time team collaboration with fast, shared notes and quick search capabilities.
• Notta vs Craft: Craft focuses on creating beautiful documents with block-based editing and seamless sharing.
• Notta vs MeetGeek: MeetGeek specializes in AI-powered meeting summaries, automated transcriptions, and meeting insights.
• Notta vs Mem AI: Mem AI offers AI-driven knowledge management with smart search and automatic note connections.
• Notta vs Evernote: Evernote is a classic note-taker with powerful search, web clipping, and reliable offline access.
• Notta vs Microsoft OneNote: Microsoft OneNote provides a freeform canvas, handwriting recognition, and deep Microsoft ecosystem integration.

Frequently Asked Questions