Thinking about how to keep your notes organized and useful?
It’s a common struggle! Many of us face the problem of information overload.
Where important ideas get lost in a mess of digital clutter.
So, how do you decide between popular choices like Capacities vs Evernote, especially with their new AI powers?
Overview
We thoroughly tested both Capacities and Evernote, focusing on their core features.
User experience, and especially their new AI capabilities in 2025, to bring you a straightforward comparison.
Capacities is a rising star, with over 100,000 users discovering its unique approach.
Pricing: It has a free plan. Premium plan starts at $9.99/month.
Key Features:
- Object-Based Organization
- Graph View
- Content Linking
Ready to organize your ideas and boost your productivity? See it can do & Try now!
Pricing: It has a free plan. Premium plan starts at $10.83/month.
Key Features:
- Web Clipper
- AI Note Assistant
- Cross-Platform Sync
What is Capacities?
Have you heard about Capacities? It’s a fresh take on note-taking.
Think of it less like a traditional notebook and more like your own digital brain.
It helps you connect ideas. You can link notes together easily.
Also, explore our favorite Capacities alternatives…
Capacities is a rising star, with over 100,000 users discovering its unique approach to knowledge management.
Key Benefits
- Object-based structure for clear connections.
- Powerful graph view to visualize your knowledge.
- Content linking creates a network of information.
- Over 50+ content types to capture varied data.
Pricing
- Basic: Get started, basic features.
- Pro: $9.99/month
- Beliver: $12.49/month
Pros
Cons
What is Evernote?
Evernote has been around for a long time.
It’s a classic note-taking app. Many people use it daily. It’s known for its simplicity.
You can capture almost anything here.
Also, explore our favorite Evernote alternatives…
Ready to organize your ideas and boost your productivity? Try it now!
Key Benefits
Evernote has some great features. Here are its unique strengths:
- Powerful Search: Find anything quickly. It even searches text in images.
- Web Clipper: Save web pages easily. Keep them for later reading.
- Offline Access: Your notes are always there. No internet needed.
- Cross-Device Sync: Access notes from any device. Your phone, tablet, or computer.
- Rich Note Editor: Format your notes as you like. Add tables, checklists, and more.
- Templates: Start notes quickly. Use pre-made layouts.
Pricing
Evernote offers different plans. Here’s a quick look at what you get:
- Personal: $10.83/month
- Professional: $14.16/month
- Enterprise: Choose Enterprise
Pros
Cons
Feature Comparison
Let’s examine the core features.
We’ll compare Capacities and Evernote in several key areas, helping you determine which tool best fits your workflow.
1. Type of Note & Organization
- Capacities: This app redefines organization with its “object type” system. You’re not just creating notes; you’re creating distinct objects like people, projects, or books. This allows for incredible flexibility and helps you with categorize information with precision. Every new object can have its own properties, making knowledge management highly structured yet adaptable.
- Evernote: Evernote sticks to a more traditional type of note system with notebooks and tags. It offers consistency and familiarity for long-time users. You create notes, organize them into notebooks, and apply tags for cross-notebook categorization. It’s straightforward and reliable for general note-taking.
2. AI Capabilities
- Capacities: Its built-in AI Assistant is quite powerful. It can summarize long articles or notes, helping you grasp key points quickly. It also assists with idea generation, acting as a brainstorming partner right within your workspace, enhancing your daily note experience.
- Evernote: Evernote’s AI Note Assistant focuses on making your existing notes more useful. It can summarize notes, suggest relevant tags, and help you organize content more efficiently. It aims to reduce the frictionless effort of managing your information, especially with OCR on documents.
3. Web Clipping & Embedding
- Capacities: Capacities allows you to embed various content directly into your notes, including weblinks. While it doesn’t have a dedicated web clipper as robust as Evernote, its embedding capabilities help keep external information close at hand. You can quickly pull in relevant content.
- Evernote: Evernote is legendary for its web clipper. It lets you save entire web pages, articles, or just parts of a page with ease. You can browse the web and instantly clip content, including pdf files, making it a go-to for research. This feature is incredibly efficient.
4. Daily Notes & Calendar Integration
- Capacities: Capacities offers a dedicated daily note feature, which is fantastic for journaling or planning your day. It also includes a robust calendar functionality, allowing you to see your scheduled notes and tasks in a clear calendar view. This helps link your thoughts to specific dates.
- Evernote: Evernote doesn’t have a dedicated daily note or integrated calendar view. While you can create notes for specific dates and use reminders, it lacks the holistic calendar integration that Capacities provides. It’s more about capturing information than scheduling it.
5. Markdown Support & Text Editing
- Capacities: Capacities offers excellent markdown support. You can write using markdown syntax for quick formatting, and it often displays inline for a clean look. This provides a fast, keyboard-centric way to format your notes, appealing to users coming from tools like Obsidian.
- Evernote: Evernote primarily uses a rich text editor. While it supports some basic markdown-like shortcuts, it’s not a full markdown editor. It’s more visual and less code-focused, making it simpler for those who prefer a what-you-see-is-what-you-get experience.
6. Document Handling (PDF, OCR)
- Capacities: Capacities handles pdf files by allowing you to embed them. Its OCR (Optical Character Recognition) capabilities ensure that text within images and PDFs becomes searchable, making all your stored documents accessible. You can organize these files within your object type system.
- Evernote: Evernote excels in document handling. Its OCR is famously strong, making virtually any text within images, pdfs, and even handwritten notes fully searchable. You can also annotate pdfs directly within the application, offering a comprehensive solution for document management.
7. Platform & Integrations
- Capacities: Capacities is available across different platforms, including web, desktop, and mobile. While it offers some integrations, it’s generally more self-contained, building out its features internally rather than relying heavily on third-party connectors. Its design encourages a deep, interconnected personal knowledge system.
- Evernote: Evernote has broad platform availability, including robust desktop and mobile apps. It boasts numerous integrations with other services. You can forward emails directly to Evernote, connect it to various productivity tools, and even use a customizable dashboard for quick access to your most important notes.
What to Look for When Choosing an AI Note-Taking App?
- AI Feature Utility: Does the AI genuinely enhance your workflow (e.g., summarizing, linking ideas), or is it a gimmick?
- Organization Flexibility: Consider if it supports your preferred method—be it traditional notebooks or advanced object type systems.
- Cross-Platform Consistency: Ensure seamless sync and functionality across all your devices and platforms.
- Data Portability: Can you easily export your data? Avoid vendor lock-in.
- Learning Curve: Is the app intuitive, or will it take too much time to master?
- Pricing Value: Evaluate if the features justify the cost, especially for paid tiers.
- Community & Support: A strong community or responsive support can be invaluable.
Final Verdict
After a close look at both, Capacities edges out Evernote as our top pick.
It’s simply better at connecting your ideas with its smart “object” system and powerful linking.
This feels like the future of note-taking.
While Evernote is dependable, Capacities offers a more modern and flexible way to build your knowledge gallery.
We’ve thoroughly tested both to give you a clear choice for boosting your productivity.
More of Capacities
Here’s how Capacities stands out against other popular note-taking alternatives, highlighting their unique strengths:
- Capacities vs Sembly: Sembly excels in AI meeting transcription and summaries.
- Capacities vs Notion: Notion AI offers flexible databases and robust AI content generation.
- Capacities vs Fireflies AI: Fireflies AI focuses on automated meeting transcription and analysis.
- Capacities vs ClickUp: ClickUp is a comprehensive tool for project and task management.
- Capacities vs Taskade: Taskade provides an all-in-one workspace for notes, tasks, collaboration.
- Capacities vs Notejoy: Notejoy offers real-time team collaboration and secure sharing.
- Capacities vs Notta: Notta specializes in accurate AI-powered voice-to-text transcription.
- Capacities vs Craft: Craft creates visually stunning documents with powerful organization.
- Capacities vs MeetGeek: MeetGeek delivers automated AI meeting summaries and highlights.
- Capacities vs Mem AI: Mem AI features intelligent search and automatic note connection.
- Capacities vs Microsoft OneNote: OneNote provides a freeform canvas for flexible note-taking.
More of Evernote
Here’s how Evernote stacks up against some of its key competitors, highlighting each alternative’s unique strengths:
- Evernote vs Sembly: Sembly excels in AI-powered meeting transcription and smart summaries.
- Evernote vs Notion AI: Notion AI offers highly customizable workspaces with powerful databases.
- Evernote vs Fireflies AI: Fireflies AI provides automated meeting notes and conversation intelligence.
- Evernote vs ClickUp: ClickUp is a comprehensive platform for project and task management.
- Evernote vs Taskade: Taskade provides an all-in-one collaborative workspace for teams.
- Evernote vs Notejoy: Notejoy focuses on real-time team collaboration and shared notes.
- Evernote vs Notta: Notta specializes in accurate AI transcription and multi-language support.
- Evernote vs Craft: Craft creates beautiful, structured documents with intuitive linking.
- Evernote vs MeetGeek: MeetGeek offers AI-powered meeting summaries and action items.
- Evernote vs Mem AI: Mem AI features intelligent search and automated knowledge connections.
- Evernote vs Microsoft OneNote: OneNote provides a freeform canvas for flexible note organization.
Frequently Asked Questions
Is AI note-taking truly effective for everyone?
AI note-taking can significantly boost productivity by summarizing and connecting ideas. While not essential for all, it greatly benefits those dealing with large amounts of information.
Can I switch from Evernote to Capacities easily?
Switching involves exporting notes from Evernote and importing them into Capacities. While possible, the different organizational structures (notes vs. objects) may require some manual re-structuring.
Do these apps work offline?
Evernote offers robust offline access. Capacities’ offline capabilities are improving but might be more limited than Evernote’s, especially for accessing all features.
How secure are my notes in these AI apps?
Both apps prioritize security with encryption and regular backups. Always check their specific security protocols and privacy policies if data sensitivity is a major concern for you.
Which app is better for collaborative note-taking?
Evernote traditionally has stronger, more established collaboration features. Capacities is developing its collaborative tools, but Evernote currently offers a more mature experience for team-based work.
