Thinking about how to keep your notes organized and useful?
It’s a common struggle! Many of us face the problem of information overload.
Where important ideas get lost in a mess of digital clutter.
So, how do you decide between popular choices like Capacities vs Evernote, especially with their new AI powers?
Overview
We thoroughly tested both Capacities and Evernote, focusing on their core features.
User experience, and especially their new AI capabilities in 2025, to bring you a straightforward comparison.
Capacities is a rising star, with over 100,000 users discovering its unique approach.
Pricing: It has a free plan. The premium plan starts at $23/month.
Key Features:
- Object-Based Organization
- Graph View
- Content Linking
Ready to organize your ideas and boost your productivity? Try it now!
Pricing: It has a free plan. The premium plan starts at $10.83/month.
Key Features:
- Note Taking
- Self Organizing
- Productivity
What is Capacities?
Have you heard about Capacities? It’s a fresh take on note-taking.
Think of it less like a traditional notebook and more like your own digital brain.
It helps you connect ideas. You can link notes together easily.
Also, explore our favorite Capacities alternatives…
Key Benefits
- Networked Note-Taking: Creates a web of interconnected thoughts and notes.
- AI Assistant: Dynamically interacts with your notes to answer questions and spark ideas.
- Contextual Backlinks: Provides rich contextual information for linked notes.
- Custom Object Types: Create your categories for organizing information.
- Cross-Platform Availability: Access your notes on all major devices, including offline mode.
Pricing
- Basic: Get started, basic features.
- Pro: $9.99/month
- Beliver: $12.49/month
Pros
Cons
What is Evernote?
Evernote has been around for a long time.
It’s a classic note-taking app. Many people use it daily. It’s known for its simplicity.
You can capture almost anything here.
Also, explore our favorite Evernote alternatives…
Our Take
Ready to organize your ideas and boost your productivity? Try it now!
Key Benefits
Evernote has some great features. Here are its unique strengths:
- Powerful Search: Find anything quickly. It even searches text in images.
- Web Clipper: Save web pages easily. Keep them for later reading.
- Offline Access: Your notes are always there. No internet needed.
- Cross-Device Sync: Access notes from any device. Your phone, tablet, or computer.
- Rich Note Editor: Format your notes as you like. Add tables, checklists, and more.
- Templates: Start notes quickly. Use pre-made layouts.
Pricing
Evernote offers different plans. Here’s a quick look at what you get:
- Personal: $10.83/month
- Professional: $14.16/month
- Enterprise: Choose Enterprise
Pros
Cons
Feature Comparison
Capacities and Evernote are both powerful note-taking applications.
However, Capacities is a modern knowledge base builder, while Evernote is a classic digital filing cabinet.
1. Core Philosophy
- Capacities: This is a note taking application focused on building a “studio for your mind” and a personal knowledge base. It helps you create amazing things by making sense of your thoughts and seeing hidden connections between them.
- Evernote: A popular note taking app that has been around for years. Evernote makes it easy to save everything from text based notes to handwritten notes, creating a digital life where you never forget anything.
2. Organization and Structure
- Capacities: Uses an object-based system rather than traditional folders. You can create different types of objects—like people, projects, or books—and link them to multiple notes and content. This creates a mind map of your knowledge.
- Evernote: Organizes notes into notebooks and lets you create notebook stacks. You can also use tags for an additional layer of organization, a key feature for a popular note taking app.
3. Quick Capture and Web Clipper
- Capacities: Features quick capture to log ideas from your phone or desktop. The share sheet save content function allows you to quickly save web pages from other apps to your daily notes.
- Evernote: Its web clipper is a valuable feature and the best in the business. This browser extension can save entire web pages, articles, or just text snippets to your evernote account.
4. AI Features
- Capacities: The ai assistant is a powerful assistant right in the app. It helps you write, research, and respond to content within your notes, making it easy to generate new ideas and find connections.
- Evernote: The company has introduced ai features to its premium plans, including AI-powered search and the ability to summarize or reformat existing notes. This is a great feature for an older product.
5. Task Management
- Capacities: You can log tasks and connect them to projects or notes. The task management capabilities are simple but effective for creating to do lists within your knowledge base.
- Evernote: Evernote introduced robust task management capabilities, allowing you to create to do lists, assign tasks, and set due dates. This is a great feature that many users requested.
6. Platform Availability
- Capacities: Has a desktop app for all major operating systems, a web app, and a mobile app for both iOS and Android. This allows you to have access to your account and notes on multiple devices.
- Evernote: It has long been known for its robust desktop apps and mobile apps. You can sync unlimited devices on their paid plans and access your content across multiple devices.
7. Search Functionality
- Capacities: Has a powerful search find function that lets you find exactly what you’re looking for, no matter how deeply it’s nested. Its powerful search can also find hidden connections.
- Evernote: Known for its robust search functionality that can search within handwritten notes, audio notes, and even text in PDF files. This is a very valuable feature.
8. Pricing Model
- Capacities: Offers a free version with all essential features. Paid plans, like the professional plan, offer the AI assistant, calendar integration, and other new features for a single month.
- Evernote: A popular note taking app, but the evernote review section often mentions its high pricing. The free plan has many limitations, and you have to subscribe to evernote premium or a professional plan for unlimited devices and advanced features.
9. Integrations
- Capacities: Connects to other apps and a calendar to help you log and organize your daily notes and research. It’s a great tool for a developer to organize source code.
- Evernote: Its integrations are a key feature. It connects with Google Drive, Google Calendar, and Microsoft Teams integrations, allowing you to organize notes and meeting notes with other tools.
10. Document Handling
- Capacities: Allows you to embed PDF files, which is a great feature. However, it’s not designed for the advanced document handling that Evernote is.
- Evernote: Excels at document handling. You can add annotations to pdf files and even search for text within a sloppy cursive handwriting note.
11. Customization and Design
- Capacities: Uses markdown notes and has a clean, minimal design with a dark mode. It’s built to be an artist’s studio for your creative thinking, with customizable templates and structured content.
- Evernote: While it has a user friendly interface and offers customizable widgets, it has a more traditional look and feel. It is less about seeing a mind map and more about a simple and professional way of taking notes.
What to Look for When Choosing an AI Note-Taking App?
- For new users, make sure the app is easily accessible and helps you create notes quickly.
- Consider how you want to handle web content; a good evernote web clipper is a great feature.
- Look at the pricing plans, from a free version to a personal plan or teams plan, to see what fits your budget.
- The best apps, like Notion and other note taking apps, have many features to build a second brain.
- Check if the web app is fully functional and if an internet connection is always required.
- Look for an ios app that is easy to use and helps you save time when adding new content.
Final Verdict
After a close look at both, Capacities edges out Evernote as our top pick.
It’s simply better at connecting your ideas with its smart “object” system and powerful linking.
This feels like the future of note-taking.
While Evernote is dependable, Capacities offers a more modern and flexible way to build your knowledge gallery.
We’ve thoroughly tested both to give you a clear choice for boosting your productivity.
More of Capacities
We’ve explored Capacities in depth. Here are some alternatives and their key features compared to Capacities.
- Capacities vs Notion AI: Notion excels at databases and team collaboration. Capacities is better for interconnected personal knowledge.
- Capacities vs Fireflies AI: Fireflies AI focuses on AI meeting transcription and summaries. Capacities is for general knowledge organization.
- Capacities vs Clickup: ClickUp is a robust project management tool with AI. Capacities is for connected personal notes.
- Capacities vs Taskade: Taskade combines tasks, notes, and mind maps. Capacities is for building a flexible knowledge base.
- Capacities vs Notejoy: Notejoy offers fast, collaborative note-taking for teams. Capacities provides object-based personal organization.
- Capacities vs Notta: Notta is a strong AI transcription service for audio. Capacities builds a visual network of your ideas.
- Capacities vs Craft: Craft creates beautiful, shareable documents with linking. Capacities focuses on deep knowledge graph connections.
- Capacities vs MeetGeek: MeetGeek is an AI meeting assistant for summaries. Capacities is for personal knowledge management and linking.
- Capacities vs Mem AI: Mem AI automatically tags and connects notes using AI. Capacities uses object-based linking for organization.
- Capacities vs Evernote: Evernote is a long-standing note-taker with web clipping. Capacities offers a unique object-based knowledge system.
- Capacities vs Microsoft OneNote: OneNote is a digital notebook with freeform notes. Capacities excels in interconnected ideas and a visual graph.
More of Evernote
- Evernote vs Sembly: Sembly focuses on AI-powered meeting transcription and summaries.
- Evernote vs Notion: Notion AI is an all-in-one workspace with powerful databases.
- Evernote vs Fireflies AI: Fireflies.ai is a dedicated AI assistant for transcribing and analyzing meetings.
- Evernote vs ClickUp: ClickUp is a project management tool with robust task management.
- Evernote vs Capacities: Capacities uses an “object-based” structure to link ideas visually.
- Evernote vs Taskade: Taskade is a unified workspace for tasks, notes, and mind maps.
- Evernote vs Notejoy: Notejoy is a simple, fast platform for real-time collaborative notes.
- Evernote vs Notta: Notta specializes in real-time AI transcription and multilingual support.
- Evernote vs Craft: Craft is known for its elegant design and flexible, aesthetically pleasing documents.
- Evernote vs MeetGeek: MeetGeek is an AI assistant for meeting analytics and summaries.
- Evernote vs Mem AI: Mem AI is an AI notes app that automatically connects related thoughts.
- Evernote vs Microsoft OneNote: OneNote offers a free-form canvas for notes within Microsoft’s ecosystem.
Frequently Asked Questions
Is AI note-taking truly effective for everyone?
AI note-taking can significantly boost productivity by summarizing and connecting ideas. While not essential for all, it greatly benefits those dealing with large amounts of information.
Can I switch from Evernote to Capacities easily?
Switching involves exporting notes from Evernote and importing them into Capacities. While possible, the different organizational structures (notes vs. objects) may require some manual re-structuring.
Do these apps work offline?
Evernote offers robust offline access. Capacities’ offline capabilities are improving but might be more limited than Evernote’s, especially for accessing all features.
How secure are my notes in these AI apps?
Which app is better for collaborative note-taking?
Evernote traditionally has stronger, more established collaboration features. Capacities is developing its collaborative tools, but Evernote currently offers a more mature experience for team-based work.
