Feeling swamped by digital notes? You’re not alone.
Many of us struggle to find the perfect place to organize our thoughts, ideas, and important information.
It’s tough to pick just one app when there are so many choices out there.
Or do you prefer something sleek and simple for creating beautiful documents?
In this article, we’ll examine two popular options, Capacities vs Craft, to help you determine which one is the best fit.
Overview
We’ve spent countless hours using and exploring both Capacities and Craft.
We tested their features, including organization, ease of use, and overall helpfulness, to provide you with a clear comparison.
Ready to pick your perfect note-taking partner? After reviewing both, we’ve gained clear insights.
Capacities is a rising star, with over 100,000 users discovering its unique approach.
Pricing: It has a free plan. The premium plan starts at $23/month.
Key Features:
- Object-Based Organization
- Graph View
- Content Linking
Over 75% of users praise Craft’s elegant design. Experience its intuitive interface.
Pricing: It has a free plan. The premium plan starts at $8/month.
Key Features:
- Visual Blocks
- Collaborative Spaces
- Backlinking
What is Capacities?
Have you ever wished your notes could be more than just text?
Capacities changes that. It’s built differently. Instead of just documents, you work with “objects.”
Think of objects as custom building blocks for your information.
You can create objects for people, books, projects, or anything else.
Also, explore our favorite Capacities alternatives…
Key Benefits
- Networked Note-Taking: Creates a web of interconnected thoughts and notes.
- AI Assistant: Dynamically interacts with your notes to answer questions and spark ideas.
- Contextual Backlinks: Provides rich contextual information for linked notes.
- Custom Object Types: Create your categories for organizing information.
- Cross-Platform Availability: Access your notes on all major devices, including offline mode.
Pricing
- Basic: Get started, basic features.
- Pro: $9.99/month
- Beliver: $12.49/month
Pros
Cons
What is Craft?
Have you seen an app that makes your notes look amazing? That’s Craft.
It’s designed to be visually appealing. You can create beautiful documents effortlessly.
Craft uses “blocks” for everything. A block can be text, an image, or even a table.
Also, explore our favorite Craft alternatives…
Our Take
Create stunning documents 50% faster with Craft. Join thousands who’ve transformed their note-taking experience. See the visual difference now!
Key Benefits
- Beautiful and intuitive interface.
- Easy to create visually appealing documents.
- Collaborative editing features.
- Strong focus on design.
Pricing
- Free: $0
- Plus: $4.79/month,
- Friend & Family: $8.99/month.
Pros
Cons
Feature Comparison
Let’s compare Capacities and Craft, two powerful note-taking apps.
Capacities is a personal knowledge base focused on connections, while Craft is designed for creating beautiful, collaborative documents.
1. Pricing and Free Version
- Capacities: The app has a generous free version that offers all core features. The paid “Pro” tier adds an ai assistant, calendar integrations, and unlimited media uploads for a monthly fee.
- Craft: Craft also provides a free version with unlimited collaborators, but it has limitations on the number of content blocks you can create. Paid tiers offer unlimited content and features for teams.
2. Platform Availability
- Capacities: Offers a desktop app for Mac, Windows, and Linux, and a mobile app for iOS and Android. It also has a web app.
- Craft: Provides native apps for Mac and iOS, including the iPadOS app, and also has a web app. There is a Windows app, but it is not a native application.
3. Core Philosophy
- Capacities: This note taking application is described as a “studio for your mind.” Its key features are centered around creating an object-based personal knowledge base. It helps users make hidden connections between ideas.
- Craft: The focus of Craft is on creating beautiful, structured content and is known for its collaborative features. It is often used by product teams to manage the entire product lifecycle and build a compelling product story.
4. Knowledge Management
- Capacities: Utilizes an object-based system where every piece of information (notes, people, projects, etc.) is a custom object. This allows for deep, relational links between multiple notes. It helps with creative thinking by visualizing connections through a mind map.
- Craft: Uses a block-based editor. While you can link pages and blocks, it lacks the deep relational database functionality of Capacities. Its strength lies in creating well-organized, visually appealing documents.
5. Search and AI
- Capacities: Has a powerful search function that helps you find what you’re looking for in seconds. Its ai assistant can summarize notes and find new connections, serving as a powerful assistant for your thinking.
- Craft: Has a search feature to find content within documents. Its ai assistant capabilities are geared more toward assisting with product data and product management tasks.
6. Quick Capture and Integrations
- Capacities: Features quick capture to log ideas, photos, and media. The share sheet save content function allows you to save web pages from other apps directly into your daily notes.
- Craft: Offers integrations with development tools, design tools, and communication apps like Microsoft Teams and Slack to facilitate feedback collection and successful execution.
7. Customization
- Capacities: Highly customizable, allowing you to define your own content types and properties, making it great for building a system that fits your specific needs.
- Craft: While it allows for customization of block styles and templates, it is less about creating custom data structures and more about presenting information beautifully.
8. Collaboration
- Capacities: Collaboration features are still developing. You can share web links to individual objects, but it is not its primary focus.
- Craft: Excels at collaboration. You can share documents with public links and invite others to edit them in real-time, making it an excellent tool for teams.
9. Document Structure
- Capacities: Employs markdown notes and custom objects.
- Craft: Uses a structured rich text editor and offers templates for spec writing and other documents.
10. Aesthetics and UX
- Capacities: Has a clean, minimal design and a dark mode option. The object-based system can have a learning curve but is very rewarding for deep knowledge management.
- Craft: Known for its clean, intuitive interface. Its drag-and-drop block editor makes it incredibly easy to jump in and start writing, making it a favorite for those who want to create notes and create amazing things with a focus on aesthetics.
11. Use Cases
- Capacities: Ideal for building a second brain, managing a personal knowledge library, and journaling. It’s for the person who wants to write, research, and make sense of their thoughts to unlock new ideas.
- Craft: A robust platform for product management, handling the entire product lifecycle from feedback collection to prioritization. It helps product teams build great products with confidence.
What to Look For When Choosing an AI Note-Taking App?
When choosing an AI note-taking applicationConsider these key insights:
- Consider how the app’s philosophy aligns with your needs, whether you need an artist’s studio for creative thinking or a tool for managing a company’s product strategy.
- Check for core features like a desktop app, ios app, and web app, as well as offline access.
- Ensure the platform offers a powerful search function to find hidden connections and information quickly.
- Evaluate the AI features. Does the ai assistant help you research and respond to new ideas? Does it act as a powerful assistant right in the app?
- Look into the developer’s practices and source code.
- Consider the app’s ability to handle different content, from markdown notes to tasks and daily notes.
- For product teams, look at how the app facilitates the entire product lifecycle, from feedback collection to smart product decisions.
- Consider the account plan and how many new features you’ll get for a single month.
Final Verdict
After looking at both options, we choose Capacities.
The main reason is how it helps you build a personal knowledge base. We believe that for most people, the ability to connect ideas is more valuable than just making pretty documents.
Craft.io is great for teams and product management. It helps with valuable feedback and shows your progress.
But Capacities is for the human mind. Its vision is to help you truly organize and make sense of your thoughts.
It lets you verify new ideas.
We picked it because we went through this whole process, completing a deep dive into both. By following our steps, you can proceed with confidence.
More of Capacities
We’ve explored Capacities in depth. Here are some alternatives and their key features compared to Capacities.
- Capacities vs Notion AI: Notion excels at databases and team collaboration. Capacities is better for interconnected personal knowledge.
- Capacities vs Fireflies AI: Fireflies AI focuses on AI meeting transcription and summaries. Capacities is for general knowledge organization.
- Capacities vs Clickup: ClickUp is a robust project management tool with AI. Capacities is for connected personal notes.
- Capacities vs Taskade: Taskade combines tasks, notes, and mind maps. Capacities is for building a flexible knowledge base.
- Capacities vs Notejoy: Notejoy offers fast, collaborative note-taking for teams. Capacities provides object-based personal organization.
- Capacities vs Notta: Notta is a strong AI transcription service for audio. Capacities builds a visual network of your ideas.
- Capacities vs Craft: Craft creates beautiful, shareable documents with linking. Capacities focuses on deep knowledge graph connections.
- Capacities vs MeetGeek: MeetGeek is an AI meeting assistant for summaries. Capacities is for personal knowledge management and linking.
- Capacities vs Mem AI: Mem AI automatically tags and connects notes using AI. Capacities uses object-based linking for organization.
- Capacities vs Evernote: Evernote is a long-standing note-taker with web clipping. Capacities offers a unique object-based knowledge system.
- Capacities vs Microsoft OneNote: OneNote is a digital notebook with freeform notes. Capacities excels in interconnected ideas and a visual graph.
More of Craft
- Craft vs Notion: Craft is known for making beautiful documents with easy linking. Notion is a more all-in-one workspace for notes, projects, and databases.
- Craft vs Anytype: Craft focuses on creating structured documents with nice design. Anytype prioritizes keeping your info private and connecting ideas in a network.
- Craft vs Coda: Craft makes visually appealing documents with linking. Coda lets you build documents that act like apps with tables and interactive elements.
- Craft vs XTiles: Craft focuses on creating well-structured and linked documents. XTiles helps you organize notes and tasks while keeping them private.
- Craft vs ClickUp: Craft is good for making clear documents that you can link. ClickUp is mainly for managing projects, but it also has document features you can connect to tasks.
- Craft vs Capacities: Craft focuses on creating and linking documents with a nice design. Capacities helps you connect ideas through objects and see relationships.
- Craft vs AFFiNE pro: Craft aims for well-structured and linked documents. AFFiNE pro tries to combine the features of Notion and Obsidian for both document creation and knowledge linking.
- Craft vs Obsidian: Craft focuses on creating polished documents with easy linking. Obsidian uses plain text files to build a network of linked thoughts that you can customize a lot.
Frequently Asked Questions
Are the Capacities too complex for a new user?
Capacities has a learning curve due to its object-based system. However, its functionality is unmatched for deep knowledge management and connecting ideas. Start with basic notes and gradually explore its powerful features.
Can Craft be used for professional management or team projects?
Yes, Craft excels at team collaboration and creating polished documents. Its block-based editor and seamless sharing make it ideal for shared projects and team productivity.
Do either of these apps offer good privacy features for my notes?
Both applications prioritize user privacy. They offer secure cloud storage. Always review their specific privacy policies to ensure they meet your personal security preferences for your sensitive information.
How do Capacities and Craft compare to Notion or Obsidian?
Capacities offers unique object-based knowledge management, distinct from Notion’s databases or Obsidian’s plain text linking. Craft focuses on beautiful document creation, a different functionality than Obsidian’s local-first folder system or Notion’s all-in-one software approach.
Are there strong iOS or Mac apps for both?
Craft has exceptionally polished native applications for Mac and iOS, leveraging the Apple tech ecosystem well. Capacities also offers iOS and Mac apps, which are constantly improving, providing good cross-device productivity.
