Capacities vs Craft: Which Note-Taking App is Best in 2025?

Feeling swamped by digital notes? You’re not alone.

Many of us struggle to find the perfect place to organize our thoughts, ideas, and important information. 

It’s tough to pick just one app when there are so many choices out there.

Or do you prefer something sleek and simple for creating beautiful documents?

In this article, we’ll examine two popular options, Capacities vs Craft, to help you determine which one is the best fit. 

Overview

We’ve spent countless hours using and exploring both Capacities and Craft.

We tested their features, including organization, ease of use, and overall helpfulness, to provide you with a clear comparison.

Ready to pick your perfect note-taking partner? After reviewing both, we’ve gained clear insights.

What is Capacities?

Have you ever wished your notes could be more than just text?

Capacities changes that. It’s built differently. Instead of just documents, you work with “objects.”

Think of objects as custom building blocks for your information.

You can create objects for people, books, projects, or anything else.

Also, explore our favorite Capacities alternatives…

Key Benefits

• Object-based structure for clear connections.
• Powerful graph view to visualize your knowledge.
• Content linking creates a network of information.
• Over 50+ content types to capture varied data.

Pricing

• Basic: Get started, basic features.
• Pro: $9.99/month
• Beliver: $12.49/month

What is Craft?

Have you seen an app that makes your notes look amazing? That’s Craft.

It’s designed to be visually appealing. You can create beautiful documents effortlessly.

Craft uses “blocks” for everything. A block can be text, an image, or even a table.

Also, explore our favorite Craft alternatives…

Key Benefits

• Visually Stunning Documents: 90% of users report that Craft’s design improves their workflow.
• Seamless Media Integration: Embed images, videos, and files effortlessly.
• Collaborative Workspaces: Real-time editing for teams.
• Powerful Linking: Connect notes and documents with ease.
• Offline Access: Work anywhere, anytime.

Pricing

• Starter Plan: Free
• Plus Plan: $8/month
• Family: $15/month
• Team: $50/month
• Business: $250/month

Feature Comparison

Now, let’s get into the nitty-gritty. We’ve used both apps extensively to see how they truly stack up in everyday use.

Here’s a head-to-head feature comparison to help you make your choice.

1. Data Model & Knowledge Management

• Capacities: This application uses an “object-based” system. Think of it like building blocks for your knowledge management. Every piece of information, from a person to a project, can be its custom object. This helps you form manage complex relationships between your notes. It’s a powerful tool tool for connecting disparate ideas.
• Craft: Craft uses a block-based editor. Every paragraph, image, or bullet point is a block. While you can link pages and blocks, it doesn’t have the same deep, relational database functionality as Capacities or even notion. Its It focus is more on creating beautiful, structured documents.

2. Organization & Navigation

• Capacities: You organize content through spaces, objects, and tags. There isn’t a traditional folder system in the same way. Instead, you use powerful search and graph views to navigate your information. It’s a different way to manage your content, more like obsidian in its interconnectedness, but with defined objects.
• Craft: Craft offers a more familiar folder-like structure called “spaces” and sub-pages. This makes it intuitive for new users. You can easily drag and drop pages into manage your hierarchy. It’s straightforward and excellent for quick navigation.

3. Ease of Use & User Experience

• Capacities: Getting started with Capacities takes a bit more effort. The object-based system is powerful, but it’s a new way of thinking for many user. Once you grasp it, it’s very rewarding for deep knowledge management. It aims to be a complete personal software solution.
• Craft: Craft is incredibly intuitive from the start. Its clean interface and drag-and-drop block editor make it super easy to jump in and start writing. It truly helps focus with creation, boosting productivity. Generally note-taking, it’s very user-friendly.

4. Collaboration & Sharing

• Capacities: Collaboration features are still developing. You can share web links to individual objects, but real-time team collaboration isn’t its primary focus right now. It Privacy is generally controlled on a per-object basis.
• Craft: Craft excels at collaboration. You can share documents with public links or invite others to edit in real-time. It’s a fantastic tool for teams working together on documents, making group management of shared content is simple.

5. Platform Availability

• Capacities: Capacities are available on the Web. Mac, Windows, Linux, and iOS. They aim for broad platform support, ensuring the application is accessible across various tech environments. The iOS app is functional but still evolving.
• Craft: Craft has strong native applications across the Apple ecosystem, including macOSiOS, and iPadOS. It also has a web app and Windows support. Its iOS app is particularly polished, offering an excellent mobile experience. functionality.

6. Customization & Flexibility

• Capacities: This is it software is highly customizable. You define your content types (objects), properties, and relations. This makes it incredibly flexible for specific knowledge management needs, even more so than anytype In some regards, allowing users to tailor the application precisely.
• Craft: While you can customize block styles and templates, Craft is less about building custom data structures and more about presenting information beautifully. Its It functionality is geared towards aesthetics and ease of use rather than deep customizability.

7. Integrations & Ecosystem

• Capacities: Integrations are growing, but not as extensive as some established tools. They have a calendar integration and are continuously expanding connectivity with other productivity applications.
• Craft: Craft offers various integrations, including calendar embedding and export options. It also has an API for developers, allowing for more advanced connections with other software services in your productivity workflow.

What to Look For When Choosing an AI Note-Taking App?

When choosing an AI note-taking applicationConsider these key insights:

• Specific AI Features: Does it offer AI summarization? Can it transcribe audio notes? Look for intelligent tagging and smart search.
• Integration with Workflow: How well does the AI tool connect with your calendar or other productivity softwareSeamless integration enhances its value.
• Data Privacy Policies: Understand how your data is handled. AI processes information, so privacy and security are paramount.
• Learning & Adaptation: Does the AI learn learn from your usage? A tool tool that adapts to your knowledge management style becomes more helpful over time.
• Offline AI FunctionalitySome AI features require an internet connection. Check if core AI capabilities work offline, especially on iOS or mac devices, for uninterrupted focus.
• Cost of AI Capabilities: Is the AI functionality part of the base price or an extra upgrade? Ensure the cost aligns with the benefits.
• User Control: Can you easily turn AI features on or off? Some userprefer more control over management AI suggestions.

Final Verdict 

So, which tool wins for us? It’s Capacities. Why?

It helps you truly connect your ideas. It’s like building your digital brain. 

While Craft is beautiful for quick notes, Capacities offers deeper functionality for the serious. knowledge management.

We tested both apps thoroughly, looking at everything from privacy to iOS performance.

If you want a powerful application that grows with your thoughts and helps you focus build a connected web of information.

Capacities is your productivity partner. Trust our insights to pick your perfect software.

More of Capacities

Here’s how Capacities stands against some other popular software and tools:

• Capacities vs Sembly: Sembly focuses on AI meeting summaries and transcriptions; Capacities is for general knowledge management.
• Capacities vs Notion AI: Notion AI offers AI content generation and database functionality; Capacities is object-based knowledge management.
• Capacities vs Fireflies AI: Fireflies AI provides advanced meeting transcription and analysis; Capacities is a broader note-taking application.
• Capacities vs ClickUp: ClickUp is a comprehensive project management platform; Capacities is a personal knowledge management tool.
• Capacities vs Taskade: Taskade offers collaborative task management and AI workflows; Capacities focuses on interconnected notes.
• Capacities vs Notejoy: Notejoy is for collaborative note-sharing and basic folder organization; Capacities offers deep object-linking.
• Capacities vs Notta: Notta specializes in AI transcription for audio/video; Capacities is a versatile knowledge management system.
• Capacities vs MeetGeek: MeetGeek automatically records meetings and provides AI summaries; Capacities helps manage long-term knowledge.
• Capacities vs Mem AI: Mem AI uses AI to connect notes and provides smart search; Capacities emphasizes custom object creation.
• Capacities vs Evernote: Evernote is a digital notebook for capturing everything; Capacities offers a more structured, interconnected approach.
• Capacities vs Microsoft OneNote: OneNote provides a freeform digital canvas; Capacities uses structured objects for deep knowledge management.

More of Craft

Here’s how Craft stacks up against some other popular software and tools:

• Craft vs Sembly: Sembly focuses on AI meeting summaries and transcription; Craft creates beautiful, collaborative documents.
• Craft vs Notion: Notion AI offers powerful database and AI content generation; Craft excels at aesthetic document creation.
• Craft vs Fireflies AI: Fireflies AI provides advanced meeting transcription and insights; Craft is a versatile visual note-taking application.
• Craft vs ClickUp: ClickUp is a robust project management platform; Craft focuses on stylish personal and team documents.
• Craft vs Taskade: Taskade offers collaborative task management and AI workflows; Craft emphasizes visual elegance and sharing.
• Craft vs Notejoy: Notejoy is for quick team note-sharing; Craft provides richer formatting and collaborative document functionality.
• Craft vs Notta: Notta specializes in AI audio transcription and summaries; Craft is designed for creating visually appealing notes.
• Craft vs MeetGeek: MeetGeek automates meeting summaries and insights; Craft prioritizes design-first note-taking and sharing.
• Craft vs Mem AI: Mem AI uses AI for smart note organization and connections; Craft focuses on clean, collaborative document creation.
• Craft vs Evernote: Evernote is a versatile digital notebook for capturing everything; Craft excels at creating aesthetically pleasing documents.
• Craft vs Microsoft OneNote: OneNote offers a freeform digital canvas; Craft provides a structured, block-based approach for elegant notes.

Frequently Asked Questions