How to use Instantly AI: Automate Outreach in 2026

Sending cold emails is tough.

You spend hours writing, but your messages often land straight in the spam folder.

This hurts your business.

You waste money on leads who never see your offer, and you miss out on new clients.

It feels like you are working hard for nothing.

This guide shows you exactly how to use Instantly AI in 2026 to automate your work and keep your emails out of spam.

You will get more replies with less effort. Let’s dive in.

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Instantly AI Tutorial

Ready to master this tool? We will break it down into simple steps.

You will learn how to connect accounts, warm up your emails, and find the right leads.

Follow this guide to launch your first campaign today.

How to use Unlimited Email Accounts

Many other tools charge you extra for every email address you add.

Instantly is different. It lets you connect unlimited email accounts. This is huge for your cold email outreach.

You can scale your email sending volume without spending more money.

This protects your sender reputation by spreading the load across many inboxes.

Here is how to set it up inside your Instantly account:

Step 1: Connect your email accounts

• Log in and click “Add New.” This lets you add your email accounts from Google, Outlook, or other providers.
• You don’t need complex third-party tools to make this work.
• Connect multiple accounts to run larger campaigns instantly.

Step 2: Configure your settings

• Set up custom tracking domains. This helps your emails land in the main inbox.
• Adjust your daily limits. This is vital for safe cold email campaigns.
• Proper setup ensures that when you send follow-up emails with catchy subject lines, they actually get delivered.

Step 3: Organize with tags

• Use tags to group accounts. This helps you manage leads and email campaigns efficiently.
• Even if you have great contact details and target specific job titles from the lead finder, you need organized accounts first.
• Think of this as preparing your basic customer relationship management system before you launch.

How to use Smart Warm-up

One of the most valuable features when using Instantly is the automatic warm-up tool.

It protects your email account from being marked as spam.

Before you send messages to your target audience, you must build a good reputation.

This ensures people actually see your emails.

Here is how to set it up:

Step 1: Turn on the warm-up

• First, you need to enable imap in your email settings.
• Then, click the flame icon to start unlimited email warmups.
• This is one of the key features that separates pros from beginners. It runs automatically in the background.

Step 2: Adjust your settings

• Go to the warmup settings menu.
• Instantly uses inbox rotation to send and reply to emails for you.
• This creates positive activity on your domain. These advanced features make you look like a real human sender.

Step 3: Monitor for success

• Good lead management relies on your sender score.
• You might be eager to search the vast database or use advanced filters to find leads right away. But wait.
• If you skip warm-up, your click-through rates will suffer. Let the tool run for a few weeks to ensure success.

How to use AI-Powered Lead Finder

You have set up your account.

You checked the flame icon to confirm the warmup feature is active.

Now, you need people to contact. The Lead Finder is one of the core features for this.

It lets you create lists of verified contacts without leaving the app.

Step 1: Find your audience

• Open the Lead Finder. You can filter by industry, location, or even tech stack.
• This gives you detailed information about each prospect.
• Use these advanced options to make data-driven decisions. You want to target people who will actually give you a high reply rate.

Step 2: Select and Verify

• Now you can fine-tune your list. Look at the results closely before adding leads.
• Make an informed decision on who fits best. This is smarter than sending emails blindly.
• Note: Even while you search, your warmup mode (controlled by the gear icon settings) runs in the background. This continuous email warmup protects your sender score.

Step 3: Launch your outreach

• Push your selected leads to a new campaign.
• Use personalization features in your messages to build stronger relationships instantly.
• Good leads improve response rates on your follow-ups. Once you launch, the system handles managing replies so you can easily see all the replies in one place.

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Conclusion

You now know how to master Instantly AI.

You do not need to be a tech expert to get results. Whether you connect to Gmail or another provider, the process is simple.

You can set up unlimited accounts and send emails confidently.

The built-in warm-up feature protects your reputation and boosts your open rates.

This helps you launch successful campaigns that actually reach real people.

It is time to stop worrying about spam filters.

Use this tool to build stronger relationships with your clients and grow your business today.

Frequently Asked Questions

More Facts about Instantly AI

• Protecting Your Reputation: It is important to keep your “bounce rate” (emails that fail to send) below 1%. This keeps your email domain healthy.
• Technical Setup: You must set up things called DNS records correctly. This helps make sure your emails actually land in people’s inboxes.
• Easy Setup: Instantly has a service that can set up your email domains and technical records for you automatically.
• Warming Up Emails: Before you send a lot of emails, you need to “warm up” your account. This builds trust with email providers so you don’t look like a spammer.
• How Warm-Up Works: The warm-up tool automatically sends emails between Instantly users. This creates a history of safe activity.
• Unlimited Warm-Ups: Instantly lets you warm up as many email accounts as you want. This is great for growing your business without paying extra.
• Sender Score: Email providers watch how often people open or reply to your messages. Good numbers tell them you are a trustworthy sender.
• Finding People: You can use a tool called Lead Finder (SuperArch) to search for new business contacts, or you can upload your own list from a file.
• Enriching Data: After you find leads, the software can add extra details about them to help you write better emails.
• One Inbox for Everything: The Unibox feature puts all replies from all your email accounts into one single inbox. It even uses AI to mark if a reply is positive or negative.
• AI Writing Help: You can use AI to write the first lines of your emails or to create full messages that sound personal.
• Smart Replies: The AI Reply Agent helps you write responses to people in under 5 minutes.
• Avoiding Spam Filters: You can connect many different email accounts to one campaign. The system rotates through them, so no single account sends too many messages at once.
• Tracking Success: You should look at the Analytics tab to see how well you are doing. Aim for 40% to 60% of people opening your emails.
• Testing Ideas: You can try different subject lines (A/B testing) to see which ones get more replies.
• Pricing: The cheapest plan for sending emails starts at $30 per month.
• Great Reviews: People really like this software. It has a very high rating of 4.9 out of 5 on the review site G2.
• Goal Setting: When you start, aim to get at least 5% of people to reply to you.
• Time Management: You can set up a full campaign in just 1 to 2 hours.
• Safety First: When you get a new email account, let the warm-up run for 20 to 30 days before you start sending real messages.
• Spin Syntax: You can use a special code called “spin syntax” to make sure every email looks slightly different.
• Scheduling: You can set the system to only send emails when your customers are awake in their time zone.