How to Use MeetGeek: Your Quick Start Guideline in 2025?

Ever finish a meeting feeling like you missed important details or forgot who said what?

It’s a common headache to keep track of everything, especially in long online calls.

You want to focus on the conversation, not struggle with note-taking.

That’s where MeetGeek comes in!

It’s a smart helper that automatically records and summarizes your online meetings. To learn more, here’s How to Use MeetGeek.

Getting Started with MeetGeek

Ready to make your meetings smarter?

Getting started with MeetGeek is pretty simple, and this guide will walk you through each step.

Think of it as inviting a really helpful AI assistant to all your online calls.

1. Signing Up is Simple

First things first, you need to create your MeetGeek account. It’s quick and easy!

1. Go to the MeetGeek website. You’ll see a clear button to “Get Started” or “Sign Up.”
2. Choose how to sign up. You can often sign up quickly using your Google account or your Microsoft account. This makes things super fast because it links up automatically.
3. Follow the simple steps. MeetGeek will guide you through a few quick questions to set up your profile. That’s it! Your account is ready.

2. Connecting to Your Meeting Platforms

MeetGeek works smoothly with the most popular meeting tools. It’s like teaching MeetGeek where to find your calls.

• Google Meet: If you use Google Meet for your calls, MeetGeek can connect directly to your Google Calendar. This means it will know about your upcoming meetings and join them automatically.
• Microsoft Teams: For those using Microsoft Teams, MeetGeek also connects easily. Just like with Google Meet, it can look at your Microsoft calendar to find meetings and join them for you.
• Zoom: MeetGeek is a pro at joining Zoom calls, too. Whether it’s a scheduled meeting or one you start on the fly, MeetGeek can be there.

Sometimes, if you’re using a company account, your IT person might need to give a quick OK for MeetGeek to join. But usually, it’s a straightforward process. The good news is, MeetGeek even works with free versions of these meeting platforms!

3. Your MeetGeek Dashboard: A Quick Tour

Once you log into MeetGeek, you’ll see your dashboard. This is your central place for everything.

• Upcoming Meetings: At the top, you’ll usually see meetings that are coming up soon. MeetGeek shows you if it’s set to join them.
• Past Meetings: Below that, you’ll find all the meetings MeetGeek has already recorded for you. You can click on any of them to see the notes, summaries, and recordings.
• Settings and Controls: Look around for buttons like “Settings” or your profile picture. This is where you can change how MeetGeek works, like your language preferences or how it sends summaries. If you ever get stuck, the meetgeek.ai help center is a fantastic place to find answers!

4. Inviting MeetGeek to Your Calls

MeetGeek can join your meetings in a few ways.

• Automatic Joining: If you’ve connected your calendar (Google or Microsoft) and scheduled the meeting there, MeetGeek can often join by itself. It’s like having a silent notetaker that shows up when needed.
• Manual Invitation: What if you have a quick, unscheduled call? No problem! You can manually invite MeetGeek.
  • You might copy the meeting link and paste it into MeetGeek.
  • Or, you can invite “MeetGeek” as a participant to your meeting, just like you’d ask a person (e.g., using its email address provided in your dashboard).
• Using the Chrome extension: MeetGeek also has a handy little add-on for your Chrome browser. This makes it super easy to invite MeetGeek to a meeting with just a click, right from your browser window.

Customizing Your MeetGeek Experience

MeetGeek is designed to be super flexible, so you can set it up just how you like.

Think of it as tailoring your personal meeting assistant to fit your specific needs.

Let’s look at how you can make MeetGeek work best for you.

1. Language Settings

MeetGeek listens to what’s being said and turns it into text – this is called a transcription.

For it to do a good job, it needs to know what language you’re speaking.

• Choose your main language: In your MeetGeek settings, you can pick the language you use most often in your meetings. This helps the transcript be as accurate as possible.
• Change language for individual meetings: Did you have a meeting in a different language than usual? No worries! After the meeting, you can often tell MeetGeek to re-process the transcription in that specific language. This is really helpful for diverse team meetings.

2. Email Summaries

After a meeting, MeetGeek can send out a summary so everyone stays on the same page. You control who gets these summaries.

• Default settings: Usually, MeetGeek wants to send the summary to everyone who was in the meeting.
• Customizing who gets it:
  • Maybe you only want people from your team (those with the same email address as you) to get the summary.
  • Or perhaps you want it for yourself, to review later as your notetaker.
• MeetGeek lets you pick these options in your settings. Just remember that some special sharing options might depend on the type of MeetGeek plan you have.

3. Meeting Templates

Have you ever wished your meeting notes were always organized in the same way?

MeetGeek’s meeting templates are perfect for this!

• What are they? Think of templates as a pre-set structure for your post-meeting summaries. They help MeetGeek know what kind of information to look for and how to present it.
• How they help: For example, you can have sections for “Action Items,” “Decisions Made,” or “Key Discussion Topics.” This makes it super easy to find what you need quickly.
• Using pre-built templates: MeetGeek comes with some ready-to-use templates for common meetings, like a “General Meeting” or “Project Planning.”
• Creating Your Custom Templates: This is where it gets really powerful!
  • You can make your templates from scratch.
  • Define exactly what sections you want. Do you always discuss “customer needs” or “marketing performance” in certain calls? Add those as specific topics.
  • There’s often a “Preview” feature so you can see how your custom template will look before you use it.

4. Highlights and KPIs: Capturing What’s Important

MeetGeek doesn’t just record; it helps you find the important stuff.

• AI-based highlights: MeetGeek uses its AI to automatically figure out what the most important parts of a conversation were. It marks these “highlights” for you.
• Keyword-based highlights: You can also tell MeetGeek to pay attention to specific words. For instance, if you always say “next steps” or “decision,” you can set those as keywords, and MeetGeek will mark those moments. This is fantastic for your note-taking.
• KPIs (Key Performance Indicators): These are like little scores that give you insights into your meeting itself.
  • What are they? MeetGeek can track things like how much each person spoke (speaker distribution) or how engaged everyone seemed.
  • How they help: They give you clues about how well your meeting went. Did one person talk too much? Was everyone involved? You can even customize which KPIs MeetGeek tracks for you.

And yes, you can even check some of these things on the mobile app for MeetGeek.

Making it easy to stay on top of your meetings even when you’re on the go!

After the Meeting: Unlocking MeetGeek’s Power

The meeting’s over, but MeetGeek’s work is just beginning!

This is where you really get to see how MeetGeek can transform the way you handle meeting information.

It’s like having a super-organized notetaker who’s already done all the hard work for you.

1. Instant Access to Meeting Output

As soon as your meeting finishes, MeetGeek starts working its magic.

• Email summaries and dashboard access: You’ll usually get an email with a link to the meeting summary. You can also find all your past meetings right on your MeetGeek dashboard.
• What you get: For each meeting, MeetGeek provides several valuable things:
  • The full video recording of the call.
  • A synchronized transcript, where you can see the text appear right alongside the video.
  • A smart summary that pulls out the main points.
• “Past Meetings” page status: When you look at your dashboard, you might see a meeting listed as “Analyzing” right after it ends. This means MeetGeek is busy processing everything. Once it’s done, it will show as “Processed,” and you can dive in!

2. Navigating Your Meeting Recording and Transcript

MeetGeek makes it easy to review your meetings.

• Playing back the video with synchronized captions: You can watch the meeting video, and as people speak, their words will appear on the screen, just like subtitles. This helps you follow along.
• Searching the transcript: This is a huge time-saver! Remember a specific word or phrase someone said? Just type it into the search bar, and MeetGeek will instantly show you where it appeared in the transcript. No more endless scrolling!
• Identifying speakers: The transcript will usually tell you who spoke each line, so you know exactly who said what.
• Downloading transcripts and recordings: Need a copy for your records or to share outside of MeetGeek? You can usually download the full transcript as a text file and the video recording, too.

3. Diving into Smart Summaries and Insights

This is where MeetGeek truly helps you grasp what happened quickly.

• How the AI-generated summary is structured: MeetGeek’s AI creates a summary that highlights key discussions, decisions, and action items. It tries to get the main points for you.
• Editing and refining the summary: The AI does a great job, but you’re in charge! You can go into the summary and make changes.
  • Add more details if you need to.
  • Highlight points that are extra important to you.
  • Manually add any action items or notes that the AI might have missed.
• Understanding the “Meeting Insights” section: MeetGeek gives you even more information beyond just the words spoken.
  • Word clouds: These show you the most common words or topics discussed in the meeting. It’s a quick visual way to see what was covered.
  • Speaker distribution: Ever wonder who did most of the talking? This insight shows you exactly that.
  • Engagement scores: MeetGeek tries to give you an idea of how engaged participants were, which can be helpful for improving future meetings.

4. Sharing and Collaborating with MeetGeek

MeetGeek makes it super simple to share meeting information.

• Sharing meeting summaries and specific highlights: Instead of writing long emails, you can share a link to the MeetGeek summary with teammates, clients, or anyone who needs to know what happened. You can even share specific clips or highlights.
• Making meetings “optional” by sharing the summary: If someone couldn’t make it to the call, instead of them feeling left out, you can send them the MeetGeek summary. They get all the important info without needing to attend!
• How meeting sharing works: MeetGeek provides private links you can share, and you can often set different permission levels – for example, some people can view, while others can comment or edit.
• Integrating with other tools: MeetGeek doesn’t live in a bubble! It can connect with other tools you use.
  • Imagine if sales calls automatically sent notes to your CRM (like HubSpot).
  • Or if action items from your meeting instantly create tasks in your project management tool (like Trello).
  • MeetGeek uses tools like Zapier to make these connections, helping to transform your workflow. It truly helps to invite the notetaker into your existing processes.
  • Note for an admin: If you’re managing MeetGeek for a whole team, setting up these integrations can save everyone a lot of time.

Advanced Tips and Tricks for MeetGeek Masters

You’ve got the basics down, but what if you want to get even more out of MeetGeek?

Here are some “pro” tips to help you become a MeetGeek master and really make your meetings work for you.

1. Optimizing for Accuracy

MeetGeek’s AI works hard to transcribe your meetings perfectly, but you can help it do an even better job!

• Speak clearly and at a moderate pace: Just like talking to a person, if you speak too fast or mumble, it’s harder to understand. Try to communicate clearly and at a normal speed during your meetings.
• Using high-quality audio: A good microphone can make a big difference. Even your headphones with a built-in mic are usually better than just using your computer’s microphone. Clear audio means a more accurate transcript.
• Minimizing background noise: Try to have your meetings in a quiet place. Less background noise (like barking dogs or loud music) means MeetGeek can focus better on voices, leading to a much better AI summary.

2. Leveraging Integrations for Workflow Automation

MeetGeek can talk to other apps you use, saving you tons of time. This is where the real magic happens!

• Syncing notes to your CRM automatically: Imagine you’re on a sales call. With MeetGeek connected to your customer relationship management (CRM) tool (like HubSpot), the important notes and action items from the call can automatically appear in the customer’s profile. No more copying and pasting!
• Creating tasks in project management tools: Discussed a new task in your team meeting? MeetGeek can be set up to make that task directly in your project management tool (like Trello or Asana) right after the meeting ends. This ensures nothing falls through the cracks.
• Exploring Zapier connections for endless possibilities: MeetGeek can connect with a tool called Zapier. Zapier lets different apps “talk” to each other. This means you can set up custom actions. For example, maybe you want your AI summary sent to a specific Slack channel after every team meeting. Zapier can make it happen!

3. Using Meeting Insights for Better Meetings

Remember those “Meeting Insights” we talked about?

They’re not just for show! You can use them, actually, to improve how your meetings run.

• Reviewing speaker engagement to encourage participation: Look at the “speaker distribution” to see if just one or two people are doing all the talking. If so, you can try different ways to encourage everyone to share their ideas in the next meeting.
• Identifying recurring topics to streamline agendas: If MeetGeek’s word clouds show the same unplanned topics coming up often, maybe those topics deserve their dedicated meeting, or a specific spot on your agenda.
• Coaching team members based on their meeting performance (for managers): If you’re a team leader, you can use these insights (privately, of course) to help team members improve their meeting skills, like clear communication or active listening.

4. Data Security and Privacy

It’s natural to wonder about the safety of your meeting data. MeetGeek takes this seriously.

• Where your data is stored: MeetGeek usually stores your meeting data on secure cloud servers, like those provided by Amazon Web Services (AWS), which are known for their strong security.
• Encryption protocols: Your data is protected by encryption. Think of it like scrambling the information so only authorized people can read it. This often includes “end-to-end encryption,” meaning it’s secure from when it leaves your computer until it’s stored.
• Compliance: MeetGeek aims to follow important data privacy rules like GDPR (Europe), CCPA (California), and sometimes even HIPAA (for healthcare data). This means they have strict rules about how they handle your information.
• Ensuring only authorized individuals access data: MeetGeek has controls in place so that only you and those you specifically share with can see your meeting data. Your privacy is important!

Conclusion

We’ve covered How to Use MeetGeek, from setting it up to using its powerful features.

You’ve seen how it helps you keep track of every detail and ensures nothing is forgotten after your calls.

MeetGeek truly changes how you handle meetings.

Letting you focus more during the call and follow up easily.

Ready for clearer, more confident meetings?

Give MeetGeek a try today. See how it can boost your productivity and make every conversation count!

Alternatives to MeetGeek

Here are some alternatives to MeetGeek, each with its strengths:

• Sembly: Offers AI-powered meeting notes, summaries, and action items, focusing on team collaboration and integration.
• Notion: Integrates AI capabilities directly into Notion workspaces, helping to summarize notes, brainstorm, and generate content within your existing docs.
• Fireflies: Provides AI meeting notes, transcriptions, and summaries across various conferencing platforms, with strong search and collaboration features.
• ClickUp: A project management tool with features that can incorporate meeting notes, tasks, and team collaboration, though AI summary is not its primary function.
• Capacities: A knowledge base and note-taking tool that helps you organize information visually and connect ideas.
• Taskade: Combines task management, note-taking, and video conferencing in one platform, suitable for collaborative projects.
• Notejoy: A fast and simple collaborative note-taking app designed for teams to share and organize information quickly.
• Notta: Specializes in AI-powered transcription and summarization for audio and video, great for converting spoken words into text.
• Craft: A document editor that allows for structured notes, long-form writing, and media integration, great for organizing thoughts.
• Mem AI: An AI-powered workspace that helps you capture, organize, and retrieve information through smart connections and search.
• Evernote: A classic note-taking app that helps you capture ideas, organize notes, and manage tasks across all your devices.
• Microsoft OneNote: A digital notebook from Microsoft, allowing free-form information gathering and multi-device syncing, often used for personal and team notes.

Frequently Asked Questions